Instrukcja obsługi Sharp FO-5700

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OPERATION MANUAL

FACSIMILE

MODEL

FO-4700

FO-5550

FO-5700

1. Installation

2. Sending Documents

3. Receiving Documents

4. Making Copies

5. Special Functions

6. Option Settings

7. Printing Reports and Lists

8. Maintenance

9. Troubleshooting

WARNING - FCC Regulations state that any unauthorized changes or modifications to this equipment not

expressly approved by the manufacturer could void the user’s authority to operate this equipment.

Note: This equipment has been tested and found to comply with the limits for a Class B digital

device, pursuant to Part 15 of the FCC Rules.These limits are designed to provide reasonable

protection against harmful interference in a residential installation.This equipment generates, uses

and can radiate radio frequency energy and, if not installed and used in accordance with the

instructions, may cause harmful interference to radio communications. However, there is no

guarantee that interference will not occur in a particular installation. If this equipment does cause

harmful interference to radio or television reception, which can be determined by turning the

equipment off and on, the user is encouraged to try to correct the interference by one or more of the

following measures:

- Reorient or relocate the receiving antenna.

- Increase the separation between the equipment and the receiver.

- Connect the equipment into an outlet on a circuit different from that to which the receiver is

connected.

- Consult the dealer or an experienced radio/TV technician for help.

ABOUT THE TELEPHONE CONSUMER PROTECTION ACT OF 1991

"The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a

computer or other electronic device to send any message via a telephone facsimile machine unless

such message clearly contains in a margin at the top or bottom of each transmitted page or on the

first page of the transmission the following information:

(1) The date and time of transmission.

(2) Identification of either the business, business entity or individual sending the message.

(3) Telephone number of either the sending machine, business, business entity or individual.

In order to program this information into your facsimile machine, please refer to the appropriate

instructions in the operation manual."

As an ENERGY STARSM partner, SHARP has determined

that this product meets the ENERGY STARSM guidelines

for energy efficiency.

Declaration of Conformity

SHARP LASER FACSIMILE, FO-4700/FO-5550/FO-5700

This device complies with Part 15 of the FCC rules. Operation is subject to the following two conditions:

(1) This device may not cause harmful interference, and (2) this device must accept any interference received,

including interference that may cause undesired operation.

Responsible Party:

SHARP ELECTRONICS CORPORATION Sharp Plaza, Mah-

wah, New jersey 07430-2135TEL: 800-237-4277

Introduction

Welcome, and thank you for choosing a Sharp facsimile machine! The

features and specifications of your new Sharp fax machine are shown

below.

Note: This fascismile machine is Year 2000 compliant.

*Based on ITU-T Test Chart #1 at standard resolution in Sharp special mode,

excluding time for protocol signals (i.e., ITU-T phase C time only).

Automatic dialing Rapid Key Dialing: 48 numbers

Speed Dialing:

FO-4700/FO-5550: 75 numbers

FO-5700: 100 numbers

Memory size* 1 MB (approx. 56 pages with ECM off)

Modem speed FO-4700/FO-5550: 14,400 bps (max.)

FO-5700: 33,600 bps (max.)

Automatic fallback to lower speeds.

Transmission time* FO-4700/FO-5550: Approx. 6 seconds

FO-5700: Approx. 2 seconds

Toner cartridge yield

(4% page coverage)

Initial starter cartridge (included with fax

machine): 3700 pages (ave.) (letter paper)

Replacement cartridge (FO-47ND): 7500

pages (ave.) (letter paper)

Drum cartridge yield Initial starter cartridge (included with fax

machine): 20,000 pages (ave.)

Replacement cartridge (FO-47DR): 20,000

pages (ave.)

Resolution Horizontal: 203 pels/inch (8 pels/mm)

Vertical:

Standard: 98 lines/inch (3.85 lines/mm)

Fine /Halftone:

196 lines/inch (7.7 lines/mm)

Super fine:

391 lines/inch (15.4 lines mm)

Automatic document

feeder

50 pages max. (20 lb letter paper)

Paper capacity FO-4700: 250 sheets (500-sheet cassette

available as option)

FO-5550/FO-5700: 750 sheets (tray and

cassette)

Compression scheme MMR, MR, MH, Sharp (H2)

(FO-5700: Also supports JBIG)

Haftone (grayscale) 64 levels

Applicable telephone line Public switched telephone network

Compatibility ITU-T (CCITT) G3 mode

Printing resolution Horizontal: 406 lines/inch (16 lines/mm)

Vertical: 391 lines/inch (15.4 lines/mm)

PC Printing: 600 dpi

Input document size Automatic feeding:

Width: 5.8 to 10.1" (148 to 256 mm)

Length: 5.0 to 14.3" (128 to 364 mm)

Manual feeding:

Width: 5.8 to 11.0" (148 to 279 mm)

Length: 5.0 to 17.0" (128 to 432 mm)

Effective Scanning width 8.3" (210 mm) max.

Effective Printing width 8.0" (203 mm) max.

Reception modes Auto/Manual

Instascan speed 30 ppm (letter paper)

Full Dual Access Yes

Copy function Single/Multi/Sort (99 copies/page)

Power requirements 120 V AC, 60 Hz

Operating temperature 50 - 86°F (10 - 30°C)

Humidity 20 to 85% RH

Power consumption Standby: ??? W

Maximum: ??? W

Dimensions FO-4700 FO-5550/FO-5700

Width: 18.1" (460 mm) 18.1" (460 mm)

Depth: 15.2" (385 mm) 15.2" (385 mm)

Height: 10.6" (270 mm) 15.4" (390 mm)

Weight

A pp rox. 27.8 lbs. (12.6 k g) 41.0lb s. (1 8.6 kg)

As a part of our policy of continuous improvement, SHARP reserves the right to

make design and specification changes for product improvement without prior notice.

The performance specification figures indicated are nominal values of production

units. There may be some deviations from these values in individual units.

Important safety information

Be sure to save these instructions!

When using your fascimile equipment, basic safety p ions recaut

should always be followed to reduce the risk of fire, electric shock

and injury to persons, including the following:

• CAUTION: To reduce the risk of fire, use only No. 26 AWG or larger

telecommunication line cord.

• Do not disassemble this machine or attempt any procedures not

described in this manual. Refer all servicing to qualified service per-

sonnel.

• This machine must only be connected to a 120 V, 60 Hz, grounded (3-

prong) outlet. Connecting it to any other kind of outlet will damage the

machine and invalidate the warranty.

• Do not install or use the machine near water, or when you are wet. For

example, do not use the machine near a bath tub, wash bowl, kitchen

sink or laundry tub, in a wet basement, or near a swimming pool. Take

care not to spill any liquids on the machine.

• Use only the power cord provided with the facsimile machine.

• Unplug the machine from the power outlet and telephone jack and con-

sult a qualified service representative if any of the following situations

occur:

- Liquid has been spilled into the machine or the machine has been

exposed to rain or water.

- The machine produces odors, smoke, or unusual noises.

- The power cord is frayed or damaged.

- The machine has been dropped or the housing damaged.

• Do not allow anything to rest on the power cord, and do not install the

machine where people may walk on the power cord.

• Never insert objects of any kind into slots or openings on the machine.

This could create a risk of fire or electric shock. If an object falls into

the machine that you cannot remove, unplug the machine and consult a

qualified service representative.

• Do not place this machine on an unstable cart, stand or table. The

machine could be seriously damaged if it falls.

• Avoid using a telephone (other than a cordless type) during an electri-

cal storm. There may be a remote risk of electric shock from lightning.

• Do not use a telephone to report a gas leak in the vicinity of the leak.

• The power outlet must be installed near the equipment and must be

easily accessible.

Important:

• This facsimile machine is not designed for use on a line which has call

waiting, call forwarding, or certain other special services offered by

your telephone company. If you attempt to use the fax machine in con-

junction with any of these services, you may experience errors during

transmission and reception of facsimile messages.

• This facsimile machine is not compatible with digital telephone sys-

tems.

Table of Contents

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Important safety information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Table of Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

1. Installation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

A Look at the Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Installing the Print Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Loading Printing Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Entering Your Name and Fax Number . . . . . . . . . . . . . . . . . . . . 27

Setting the Date and Time. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

2. Sending Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Transmittable Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Adjusting the Resolution and Contrast . . . . . . . . . . . . . . . . . . . . 37

Sending a Fax by Normal Dialing . . . . . . . . . . . . . . . . . . . . . . . . 39

Programming Auto-Dial Numbers . . . . . . . . . . . . . . . . . . . . . . . . 41

Sending a Fax by Automatic Dialing . . . . . . . . . . . . . . . . . . . . . . 47

Cover Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

Batch Page Numbering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

3. Receiving Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Using AUTO Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Using MANUAL Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . 63

Substitute Reception to Memory . . . . . . . . . . . . . . . . . . . . . . . . . 64

4. Making Copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

5. Special Functions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

Table of Contents

Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

Confidential Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Relay Request . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

Power Save Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

Timer Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101

Batch Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112

Entering and Using Programs . . . . . . . . . . . . . . . . . . . . . . . . . . 115

Duplex Scanning for Two-sided Documents . . . . . . . . . . . . . . . 130

Print Hold . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132

Department Control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134

Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . 137

Telephone Billing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139

Distinctive Ring . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141

6. Optional Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143

7. Printing Lists and Reports . . . . . . . . . . . . . . . . . . . . . . . 153

8. Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 161

Cleaning the Scanning Glass and Rollers . . . . . . . . . . . . . . . . . 161

The Housing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 162

Replacing the Verification Stamp. . . . . . . . . . . . . . . . . . . . . . . . 162

9. Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 164

Problems and Solutions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 164

Messages and Signals. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 168

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 171

FCC Regulatory Information . . . . . . . . . . . . . . . . . . . . . . . . . . . 175

QUICK REFERENCE GUIDE . . . . . . . . . . . . . . . . . . . . . . . . 178

GUIA DE CONSULTA RAPIDA . . . . . . . . . . . . . . . . . . . . . . 180

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 181

1. Installation

Unpacking Checklist

Before setting up, make sure you have all of the following items. If

any are missing, contact your dealer.

Telephone

line cord

Toner cartridge

Rapid Key

labels

Document

OUT tray

Operation

manual

Received

document tray

Power cord

Paper size

labels

Drum cartridge

A Look at the Operation Panel

LINE IN USE

CHANGEOVER

POWER SAVE RESOLUTION

STANDARD

FINE

SUPER FINE

HALF TONE

STATUS CHECK

44 5

55 8

88 9

99 10

1010

66 7

22 3

Display

This displays messages and prompts during operation and

programming.

LINE IN USE light

This lights when the fax machine is using the telephone line.

STATUS CHECK light

This lights when a paper size error or paper jam occurs, or when the

print compartment cover is open. A message will appear in the display

to indicate the problem.

Service indicator

This lights when a problem occurs which must be fixed by a service

technician.

A Look at the Operation Panel

1. Installation

Paper out indicator

This lights when the fax machine is out of paper, or when the received

document tray is not properly installed. If the machine has a paper

cassette, the indicator blinks when one of the paper sources (tray or

cassette) is out of paper, and lights steadily when all sou out of rces are

paper.

Toner cartridge indicator

This blinks when the toner cartridge nears empty, and lights steadily

when the toner cartridge needs replacement.

Drum cartridge indicator

This blinks when the drum cartridge nears the end of its life, and

lights steadily when the drum cartridge needs replacement.

CHANGEOVER key

Two types of information appear in the display: prompts related to

operations you are performing, and information about how the fax is

using the telephone line (transmitting, receiving, etc.). Press this key

to switch between the two types of information.

POWER SAVE key

Press this key to turn on Power Save Mode, or set the Power Save

Mode timer if TIMER has been selected with Option Setting 31

(Power Save Type).

RESOLUTION key

Press this key to adjust the resolution before sending or copying a

document.

1010

A Look at the Operation Panel

CLEARSPSHIFTSPACE

27 28 29 30 31 32

CLEARSPSHIFTSPACE

CONTRAST

SEARCH DIAL

PAGE COUNTER

CONFIDENTIAL

TIMER

RELAY

MEM.STATUS

LIFE

DOWN UP

COVER SHEET

1111

1111 12

1212

2020 21

2121 22

2222 23

2323 24

2424 25

2525 26

2626

1313 14

1414 15

1515 16

1616 17

1717 18

1818 19

1919

Rapid Dial Keys

Press one of these keys to dial a fax number automatically. (Note that

you must attach the Rapid Key labels.)

CONTRAST key

Press this key to adjust the contrast before sending or copying a

document.

PAGE COUNTER key

Press this key to include a slash and the total number of pages after

each page number on the pages of a transmitted document.

CONFIDENTIAL key

Press this key to send or print out a confidential document.

TIMER key

Press this key to set an operation to be performed automatically at a

later time.

1515

1313

1212

1111

1414

Rapid Key

overlay down

Rapid Key

overlay up

A Look at the Operation Panel

1. Installation

RELAY key

Press this key to send a document to another Sharp fax machine and

have that machine in turn relay the document to one or more end

receiving machines.

LIFE key

Press this key, followed by 1, to check the total number of pages

printed by the fax machine.

MEM. STATUS key

Press this key to check the status of documents waiting in memory for

transmission.

SEARCH DIAL key

Press this key to search through your auto dial fax numbers by name.

COVER SHEET key

Press this key to include a cover sheet when sending a fax.

SPACE key

Press this key to enter a space when programming a name.

SHIFT key

Press this key to switch between upper and lower case letters when

programming a name.

SP key

Press this key to enter a symbol when programming a name.

CLEAR key

Press this key to clear a mistake when programming a name or fax

number.

Arrow keys

Press these keys to move the cursor forward or backward when

programming a name or fax number.

UP and DOWN keys

Press these keys to adjust the volume of the speaker when the

SPEAKER key has been pressed, or the volume of the ringer at all

other times.

2525

2424

2323

1717

1818

1919

2020

2121

2222

2626

1616

A Look at the Operation Panel

123

456

789

ABC

GHI

DEF FUNCTION

COPY

DOCUMENT DUPLEX SCAN

BROADCAST

STOP START

REPORT

SPEED DIAL

REDIAL

SPEAKER

JKL MNO

PRS TUV

OPER

WXYZ

PRIORITY

2727 28

2828 29

2929 30

3030

3333 35

3535 36

3636 37

3737 38

3838 39

3939

3434

3131 32

3232

Dial keypad (numeric keys)

Use these keys to dial and program fax numbers.

FUNCTION key

Press this key to select various special functions.

SPEED DIAL key

Press this key to dial a Speed Dial number.

COPY key

Press this key to make a copy of a document.

DOCUMENT key

Press this key to transmit a document without reading it first into

memory.

2727

2828

2929

3030

3131

A Look at the Operation Panel

1. Installation

DUPLEX SCAN key

Press this key to transmit or copy a two-sided document.

REDIAL key

Press this key to automatically redial the last number dialed.

SPEAKER key

Press this key when transmitting a document by Normal Dialling to

listen to the line and verify the response of the receiving fax machine.

BROADCAST key

Press this key to send a document to a group of receiving fax

machines.

STOP key

Press this key to cancel an operation before it is completed.

PRIORITY key

Press this key when you need to transmit a document ahead of other

documents waiting in memory for transmission.

START key

Press this key to begin transmission when using Speed Dialling,

Direct Keypad Dialling, or Normal Dialling.

REPORT key

Press this key to print out a report on the most recently completed

transmission or reception.

3939

3737

3636

3535

3333

3232

3434

3838

Connections

Points to keep in mind when setting up

♦Do not place the machine in direct sunlight.

♦Do not place the machine near heaters or air conditioners.

♦Keep dust away from the machine.

♦Install the machine on a level surface.

Connecting the power cord

Connect the female end of the power cord to the fax machine as

shown. Insert the male end into a 120 V, 60 Hz, grounded (3-prong)

AC outlet.

Note: If your area experiences a high incidence of lightning or power

surges, we recommend that you install surge protectors for the power and

telephone lines. Surge protectors can be purchased at most telephone spe-

cialty stores.

Press the power

switch to turn on

the power.

Connections

1. Installation

Connecting the telephone line cord

Insert one end of the line cord into the jack on the back of the machine

marked TEL. LINE. Insert the other end into a standard (RJ11C)

single-line wall telephone jack.

Note: The fax machine is set for touch-tone dialing. If you are on a pulse

dial (rotary) line, you must set the fax machine for pulse dialing by

changing Option Setting 22. This procedure is described in Chapter 6,

Optional Settings.

Connecting a telephone (optional)

If desired, you can connect a telephone to the TEL. SET jack on the

back of the machine.

Connections

Attaching the document OUT tray

Insert the protrusion on the right side of the machine into the hole in

the right side of the document OUT tray as shown, then bend the tray

slightly and insert so that the protrusion on the left side of the machine

goes into the hole on the left side of the document OUT tray.

Pull out the tray

extension.

Attaching the received document tray

Slide the received document tray into the machine as shown. When it

stops, lift the end slightly and push in so that the tray locks into place.

Important!

The received document tray must be attached for the fax machine to

operate properly.

Connections

1. Installation

Connection to a computer (option)

Note: This function is available as an option. If you wish to use it, con-

sult your dealer to have the PC interface board installed.

If desired, you can connect the fax machine to the parallel port of any

compatible computer. Once you have installed the provided printer

software in your computer, you will be able to use the fax machine as

a laser printer for your computer.

Important: Use only the provided IEEE P1284 parallel cable to

connect the fax machine to your computer.

Make sure your computer and the fax

machine are both turned off.

Connect one end of the cable to the

port on the fax machine. Snap the

clips on each side of the port onto the

cable connector to secure it.

Connect the other end of the cable to

the parallel port on the back of your

computer.

POWER

Turn

off

Connections

Note: The message PC PRINTING will appear in the display when the

fax machine prints a print job from your computer. While this message

appears, you will not be able to use the operation panel of the fax

machine.

Press the panel keys as shown to set

Option Setting 31 (PC Interface

Mode) to ON. (The option settings are

explained in more detail in Chapter 6,

Optional Settings.)

•Before you can use the fax machine

as a printer, you must also install

the printer software. To install the

software, see the documentation

that accompanies it.

FUNCTION

Verification Stamp (option)

Note: This function is available as an option. Consult your dealer if you

wish to use it.

When transmitting a document, you can have your fax stamp each

document page as it is scanned. After scanning, you can check to see

if all documents have been stamped to verify that no double feeds

occurred. (A double feed is when two pages are fed through the

scanner at once, which means that one of the pages is not scanned.)

To use this function, have your dealer install the Verification Stamp

option, and then set Option Setting 29 to ON as explained in Chapter

6, Optional Settings.

STOP STOP

Installing the Print Cartridges

1. Installation

Installing the Print Cartridges

Follow the steps below to install or replace the toner and drum

cartridges.

♦The initial starter toner cartridge included with the fax machine can

print about 3700 letter-size pages (4% coverage of each page).

♦The replacement toner cartridge (FO-47ND) can print about 7500

letter-size pages.

♦The drum cartridge (FO-47DR) can print about 20,000 letter-size

pages.

Press the green release and open the

print compartment cover.

•Caution!

The fusing unit inside the print

compartment becomes very hot

during operation. Be careful not to

touch the inside of the compart-

ment.

If you are replacing the toner

cartridge, remove the old cartridge

and dispose of it according to local

regulations. Go directly to Step 6 if

you are only replacing the toner

cartridge and not the drum cartridge.

•If you are replacing the drum car-

tridge but not the toner cartridge,

remove the toner cartridge and

place it on a sheet of paper.

Installing the Print Cartridges

If you are replacing the drum

cartridge, remove the old cartridge

and dispose of it according to local

regulations.

Remove the new drum cartridge from

its packaging.

•Caution! Excessive exposure to

light will damage the drum car-

tridge. Install the cartridge

promptly after removing it from its

packaging.

Insert the drum cartridge into the print

compartment, aligning the guides on

the cartridge with the grooves on the

sides of the compartment.

•Insert the cartridge by aligning the

colored “1” labels on the cartridge

and the sides of the compartment.

•Make sure the drum cartridge is

inserted in as far as it will go.

Blue

Green

Installing the Print Cartridges

1. Installation

If you are installing a new toner

cartridge, remove the new toner

cartridge from its packaging. Shake as

indicated by the arrows to distribute

the toner evenly within the idge.cartr

Hold the toner cartridge by the handle

and lower it into the print

compartment. Make sure that the four

pins (two on each side) fit into the

grooves on the sides of the

compartment.

•Insert the cartridge by aligning the

colored “2” labels on the cartridge

and the side of the compartment

•Make sure the toner cartridge clicks

into place.

Blue

Green

Installing the Print Cartridges

Reset the toner counter by pressing

the LIFE key (flip up the Rapid Key

overlay), 2, and the START key.

LIFE

START

Close the print compartment cover.

•Press down on the dot markings at

the left edge to make sure the cover

is completely closed.

Reset the drum counter by pressing

the LIFE key (flip up the Rapid Key

overlay), 3, and the START key.

LIFE

START

Installing the Print Cartridges

1. Installation

When to replace the toner cartridge

When the toner cartridge nears empty (about 100 pages can still be

printed), the toner cartridge indicator on the operation panel will

blink. When the toner cartridge is empty, the toner cartridge indicator

will light steadily and REPLACE TONER will appear in the display.

Printing will no longer be possible. Use the following replacement

toner cartridge:

Sharp FO-47ND toner cartridge

When to replace the drum cartridge

When the drum cartridge nears the end of its life, the drum cartridge

indicator on the operation panel will blink. When the drum cartridge

life is over, the drum cartridge indicator will light steadily and DRUM

LIFE OVER will appear in the display. Use the following replacement

drum cartridge:

Sharp FO-47DR drum cartridge

Loading Printing Paper

You can load up to 250 sheets of letter or legal paper (max. 20 lbs.) in

the paper tray. You can load up to 500 sheets of paper in the paper

cassette.

FO-4700: The paper cassette is available as an option. To have the

cassette installed, consult your dealer.

Note: To use A4 paper in the paper cassette, you must have a service

technician adjust the cassette.

Loading paper in the paper tray

Remove the received document tray.

If you are loading legal paper, grasp

the end of the paper tray and pull it

out.

Loading Printing Paper

1. Installation

Replace the received document tray.

•The received document tray must

be attached for the fax machine to

operate properly.

Insert a stack of paper into the tray,

print side up.

•If you loaded letter paper, make

sure the end of the tray is pushed in.

Otherwise a size error will result.

Loading paper in the paper cassette

Grasp the hand-hold on the cassette

and pull out the cassette until it stops.

Loading Printing Paper

Push the pressure plate down until it

locks into position.

Place a stack of paper in the cassette,

print side up.

•Make sure the stack of paper is not

higher than the two tabs on the

green paper guide and the metal

tab. If it is, remove some of the

paper.

Push the cassette back into the

machine, making sure it clicks into

place.

Entering Your Name and Fax Number

1. Installation

Entering Your Name and Fax Number

Before you can begin using the fax machine, you must program your

name and fax number. Once you program this information, it will

appear automatically at the top of each fax page you send.

Important!

The law requires that your name, telephone/fax number, and the date and

time appear on each fax message you send. Enter your name and fax

number here and set the date and time as explained in the following sec-

tion to have the fax machine include this information automatically at the

top of your fax messages.

Note: Make sure the display shows the date and time before beginning a

programming operation. If the display shows the telephone line status,

press the CHANGEOVER key to switch to the date and time.

Press these keys:

The display will show:

FUNCTION

Press the 3 key.

The display will show:

3:ENTRY MODE

ENTER #(1-9,*,#)

3:OWN PASSCODE SET

ENTER FAX #

Entering Your Name and Fax Number

Flip the Rapid Key overlay down (if it

is up), and enter your name by

pressing the appropriate letter keys as

shown below. (Max. of 24

characters.)

Press the START key.

The display will show:

ENTER SENDER’S NAME

CLEARSPSHIFTSPACE

START

Enter your fax number (max. of 20

digits) by pressing the numeric keys.

•To insert a space between digits,

press the # key.

•To clear a mistake, press the STOP

key.

Example: SHARP =

(Example)

4 4

1 1

Entering Your Name and Fax Number

1. Installation

Press the START key.

The display will show:

Press the STOP key twice to return to

the date and time display.

4:DATE &TIME SET MODE

PRESS START KEY

START

STOP STOP

♦Press the SPACE key to enter a space. To change case, press the

SHIFT key.

♦To clear a mistake, press the CLEAR key.

♦To enter a number as part of a name, press the appropriate numeric

key. To select one of the following special symbols, press the SP

key one or more times: !"#$%&’()*+,-/:;<=>?[¥]^_'{|}→←@.

Setting the Date and Time

The date and time appear in the display, in reports, and at the top of

each page you transmit. Set the date and time by pressing the keys on

the operation panel as shown below.

Note: Make sure the display shows the date and time before

beginning a programming operation. If the display shows the

telephone line status, press the CHANGEOVER key to switch to the

date and time.

Press these keys:

The display will show:

Enter a two-digit number for the

month (“01” for January, “02” for

February, “12” for December, etc.).

•To correct a mistake, press the STOP

key to move the cursor back to the

mistake and then enter the correct

number.

FUNCTION

Enter a two-digit number for the day

(“01” to “31”).

Example: January

4:DATE&TIME SET MODE

DATE 06-08-1999

(Note: the currently set

date will appear to the

right of “DATE”)

Example: the 5th

Enter the year (four digits).

Example: 1999

9 9 9

Setting the Date and Time

1. Installation

Enter a two-digit number for the hour

(“01” to “12”) and a two-digit number

for the minute (“00” to “59”).

Press the key to select A.M. or the *

# key to select P.M.

Press the START key to start the

clock.

Note: This fax machine is Year 2000 compliant.

Example: 9:25

Daylight Saving Time

If desired, you can set the clock to move forward and backward

automatically at the beginning and end of Daylight Saving Time.

Press these keys:

A.M. P.M.

Press the STOP key twice to return to

the date and time display.

FUNCTION

Press 1 to turn on the Daylight Saving

Time function, or 2 to turn it off. or

YES NO

Press the STOP key twice to return to

the date and time display.

STOPSTOP

STOP

START

Volume Adjustment

You can adjust the volume of the speaker and ringer using the UP and

DOWN keys.

Speaker

Press the SPEAKER key.

Press the UP or DOWN key.

When the display shows the desired

volume level, press the SPEAKER

key to turn off the speaker.

Display:

SPEAKER

DOWN

SPEAKER VOLUME

LOW

SPEAKER VOLUME

MIDDLE

SPEAKER VOLUME

HIGH

Volume Adjustment

1. Installation

Ringer

Press the UP or DOWN key. (Make

sure the SPEAKER key has not been

pressed.)

•The ringer will ring once at the

selected level, then the date and

time will reappear in the display.

If you selected RINGER OFF: OK?,

press the START key.

Display:

4:RINGER VOLUME

LOW

4:RINGER VOLUME

MIDDLE

4:RINGER VOLUME

HIGH

4:RINGER VOLUME

OFF OK?(PRESS START)

DOWN

START

5.0"

(128 mm)

5.8"

(148 mm)

11"

(279 mm)

17"

(432 mm)

14 lbs.

(52 g/m²)

36 lbs.

(157 g/m²)

14.3"

(364 mm)

10.1"

(256 mm)

20 lbs.

(80 g/m²)

2. Sending Documents

Transmittable Documents

Size and weight

The size and weight of documents that you can load in the document

feeder depend on whether you load one page at a time or several pages

at once.

Loading one page at a time:

Loading several pages at once:

Minimum

size Maximum

size

Minimum

weight

Maximum

weight

Minimum

size Maximum

size

Minimum

weight

Maximum

weight

5.0"

(128 mm)

5.8"

(148 mm)

14 lbs.

(52 g/m²)

Transmittable Documents

2. Sending

Documents

Maximum scanning area

The area of the document that the fax machine can scan is slightly

smaller than the actual document size. Any letters or graphics outside

this area will not be scanned.

Maximum scanning width: 8.3 inches (210 mm)

Maximum scanning length: The length of the document minus

0.16 inches (4 mm) from the top and

bottom of the document.

Other restrictions

♦The scanner cannot recognize yellow, greenish yellow, or light blue

ink.

♦Ink, glue, and correcting fluid on documents must be dry before

they pass through the document feeder.

♦All clips, staples, and pins must be removed from documents before

loading in the feeder. If these are not removed, they may damage

the machine.

♦Documents which are patched, taped, torn, smaller than the mini-

mum size, carbon backed, or easily smudged should be photocop-

ied, and the copy loaded in the feeder.

Loading the Document

Up to 50 pages can be placed in the feeder at one time. The pages will

automatically feed into the machine starting from the bottom page.

♦If you need to send or copy more than 50 pages, place the additional

pages gently and carefully in the feeder just before the last page is

scanned. Do not try to force them in, as this may cause double-feed-

ing or jamming.

♦If your document consists of several large or thick pages which

must be loaded one at a time, insert each page into the feeder as the

previous page is being scanned. Insert gently to prevent double-

feeding.

Adjust the document guides to the

width of your document.

Place the document face down and

push it gently into the document

feeder. The top edge of the document

should enter the machine first.

•The feeder will draw the leading

edge of the document into the

machine. SEND READY will

appear in the display.

Adjust the resolution and/or contrast

settings (if desired) and then dial the

receiving machine as explained in the

following sections.

Adjusting the Resolution and Contrast

2. Sending

Documents

Adjusting the Resolution and Contrast

If desired, you can adjust the resolution and contrast before sending a

document.

Resolution

The fax machine has four resolution settings:

The default resolution setting is STANDARD. If you don’t adjust the

resolution before sending a document, the fax machine will

automatically use STANDARD resolution.

♦In order to transmit in FINE or SUPER FINE resolution, the receiv-

ing fax machine must also have that resolution. If it doesn’t, the

next best available setting will be used.

♦The resolution settings are only effective for transmitting and copy-

ing a document. They are not effective for receiving a document.

STANDARD Use STANDARD for ordinary documents.

This setting gives you the fastest and most

economical transmission.

FINE Use FINE for documents containing small

letters or fine drawings.

SUPER FINE Use SUPER FINE for documents containing

very small letters or very fine drawings.

HALF TONE Use HALF TONE for photographs and

illustrations. The original will be reproduced

in 64 shades of gray.

Adjusting the Resolution and Contrast

RESOLUTION

STANDARD

FINE

SUPER FINE

HALF TONE

To adjust the resolution setting, press the RESOLUTION key one or

more times until the indicator light next to the desired setting comes

on.

Contrast

The fax machine has three contrast settings:

The default setting is AUTO.

To adjust the contrast, flip up the Rapid Key overlay (if necessary)

and press the CONTRAST key until the desired setting appears in the

display.

AUTO Use AUTO for normal documents.

DARK Use DARK for faint documents.

LIGHT Use LIGHT for documents with a dark

background.

RESOLUTION

CONTRAST

(LIGHT)

M:00% SEND READY

( DARK)

M:00% SEND READY

( AUTO)

M:00% SEND READY

Sending a Fax by Normal Dialing

2. Sending

Documents

Sending a Fax by Normal Dialing

With Normal Dialing, you press the SPEAKER key and then dial by

pressing the numeric keys.

♦Normal Dialing allows you to listen to the line through the speaker

to make sure the other fax machine is responding. (Note that the

speaker is not a speakerphone; it cannot be used for talking.)

♦If you have connected an extension telephone to the fax machine,

you can also pick up the extension phone and dial using the exten-

sion phone (do not press the SPEAKER key on the fax machine). If

a person answers, you will be able to speak to them through the

phone before sending a fax.

Note: If you press the SPEAKER key to dial, you will not be able to

speak using an extension phone connected to the fax machine in the event

that a person answers.

Load the document(s). (Note: If

desired, you can load the document

after dialing in Step 3, below.)

•SEND READY will appear in the

display.

•Set the resolution and/or contrast if

desired.

RESOLUTION

SPEAKER

Press the SPEAKER key or pick up

an extension phone connected to the

fax machine. Listen for the dial tone.

CONTRAST

Sending a Fax by Normal Dialing

If the pressed the SPEAKER key,

dial the number of the receiving

machine by pressing the numeric

keys on the fax machine.

If you are using an extension phone,

dial using the keypad on the extension

phone.

•If Option Setting 26 (TEL.

BILLING CODE) has been set to

ON and BILLING CODE DIAL

has been set to AFTER, press the

REDIAL key after dialing.

Wait for the connection. When you

hear a fax tone, press the START key

on the fax machine.

•If a person answers and you are

using an extension phone, ask them

to press their Start key. When you

hear the fax tone, press the START

key on your fax machine.

Using the REDIAL key

You can press the REDIAL key to redial the last number dialed. To

send a document, press the START key when you hear the fax tone

after the connection is made. Note that the speaker is automatically

activated when you press the REDIAL key.

(Example)

4 4

1 1

START

Programming Auto-Dial Numbers

2. Sending

Documents

Programming Auto-Dial Numbers

You can dial a fax number by simply pressing a Rapid Key, or by

pressing the SPEED DIAL key and entering an abbreviated Speed

Dial number.

To use a Rapid Key or Speed Dial number, you must first program the

full fax number in the Rapid Key or Speed Dial number. It is usually

convenient to program your most frequently dialed numbers in Rapid

Keys.

♦Forty-eight Rapid Keys are available. Rapid Dial Keys also allow

you to program a backup fax number, which is automatically dialed

if the first fax number is busy.

♦Seventy-five Speed Dial numbers are available on the FO-4700/FO-

5550, and one hundred Speed Dial numbers are available on the

FO-5700.

Press these keys:

The display will show:

Press the 1 key.

The display will show:

FUNCTION

Press the 1 key to select SET.

3:ENTRY MODE

ENTER #(1-9,*,#)

1:FAX/TEL. # MODE

1=SET, 2=CLEAR

Programming Auto-Dial Numbers

To program a Rapid Key number,

press a Rapid Key (to select Rapid

Keys 33 through 48, flip up the Rapid

Key overlay).

To program a Speed Dial number,

press the SPEED DIAL key and then

enter a number from “1” to “75” on

the FO-4700/FO-5550, or “1” to

“100” on the FO-5700. (If you enter

less than two digits on the FO-4700/

FO-5550, or three digits on the FO-

5700, press the START key to

complete the entry.)

Example: Rapid Key 2

Speed Dial 1

Enter the fax number by pressing the

numeric keys (max. of 34 digits

including pauses).

•To clear a mistake, press the

CLEAR key.

•If a pause is required between any

of the digits to access a special

service or an outside line, press the

REDIAL key (two seconds per

pause). The pause will appear as a

hyphen. Several pauses can be

entered in a row.

Press the START key.

(Example)

SPEED DIAL

4 4

1 1

START

Programming Auto-Dial Numbers

2. Sending

Documents

Enter the name of the party by

pressing the letter entry keys

(max.of 20 characters). (Make sure

the Rapid Key overlay is flipped

down.)

•If you don’t want to enter a name,

go directly to Step 8.

Press the START key.

Example: SHARP

Press 1 if the number programmed is

an area code or access code to be used

for Chain Dialing (see Chain Dialing

at the end of this procedure). Press 2

(or START ) if the number is a regular

fax number.

•If you pressed 1 or are

programming a Speed Dial number,

go to Step 14. (Note: A backup fax

number cannot be entered in a

Rapid Key used for Chain Dialing.)

SET CANCEL

Enter a backup fax number to be

dialed if the first number is busy.

(If you don’t want to enter a backup

number, go directly to Step 13.) (Example)

Press the START key.

4 4

1 1

START

Programming Auto-Dial Numbers

Enter a name for the backup fax

number. (If you don’t want to

enter a name, go directly to

Step 13.)

Example: SHARP2

Press the START key.

Return to Step 4 to program another

number, or press the STOP key

repeatedly to return to the date and

time display.

• If you programmed a Rapid Key

number, you can write the name of

the party on the label above the

Rapid Key.

Step 4 or

Chain Diaing for area and access codes

You can also program an area code or pid Key or access code in a Ra

Speed Dial number using the above programming procedure. In Step

9, press 1 to set the number as a Chain Dialing number.

After you dial an area code or access code using a Rapid Key or Speed

Dial number set for Chain Dialing, the fax machine will wait for you

to dial the remainder of the number (you can dial the remainder of the

number by pressing a Rapid Key, by pressing the Speed Dial key and

entering a Speed Dial number, or by pressing numeric keys). Note that

the remainder of the number should not be set as a Chain Dial number

if programmed in a Rapid Key or Speed Dial number.

♦ The maximum number of digits that can be dialed at one time by

Chain Dialing is 50.

START

STOP

Programming Auto-Dial Numbers

2. Sending

Documents

Clearing auto-dial numbers

Note: You cannot clear a number if it is used in a program or timer oper-

ation, if it is used to specify the relay fax machine in a relay group, or if it

is included in a Group Key. First clear the number from the operation or

group, then perform the following clearing procedure. To check where

the number is used, print out the Program/Group List, the Timer List,

and/or the Relay Group List as explained in Chapter 7.

Press these keys:

The display will show:

Press 2 to select CLEAR.

To clear a Rapid Key, press the Rapid

Key.

To clear a Speed Dial number, press

the SPEED DIAL key and then enter

the number with the numeric keys. (If

you enter less than 2 digits on the FO-

4700/FO-5550, or 3 digits on the FO-

5700, press the START key to

complete the entry.)

Example: Rapid Key 2

Press the START key.

FUNCTION

1:FAX/TEL. # MODE

1=SET, 2=CLEAR

START

Programming Auto-Dial Numbers

Making changes

To make changes in a number previously stored, repeat the

programming procedure. Select the Rapid Key or Speed Dial number

for which you want to make changes in Step 4, and then change the

number(s) and/or name(s) when they appear in the display (Steps 5, 7,

10 and 12).

Return to Step 3 to clear another

number, or press the STOP key

repeatedly to return to the date and

time display.

Step 4 or

STOP

Sending a Fax by Automatic Dialing

2. Sending

Documents

Sending a Fax by Automatic Dialing

Dual Access

The fax machine features full dual access, which means that you can

load a document and dial by automatic dialing even when the fax

machine is occupied with another operation. After you dial, your

document will be immediately scanned into memory and then

transmitted once all previously set operations have been completed.

If more than one document has been scanned into memory for

transmission, the documents will be transmitted in the order in which

they were scanned. If you have an urgent transmission and do not

want to wait until previously scanned documents are transmitted, you

can press the PRIORITY key after loading your document. Your

document will be transmitted immediately after the current document

has completed transmission.

If you don’t want the document to be transmitted from memory, you

can press the DOCUMENT key after loading the document. In this

case, the document will not be scanned until all previously set

operations are completed and the connection to the receiving party is

established. (To transmit the document ahead of any documents

waiting in memory for transmission, press the PRIORITY key.)

♦The fax machine can hold approximately 56 pages of average con-

tent in memory when Option Setting 9, Error Correction Mode, is

turned off. Less pages can be held if any were scanned using fine or

halftone resolution, or when Option Setting 9 is turned on.

♦The amount of memory currently occupied appears as a percentage

("M:00%") in the display.

If the memory becomes full...

If the memory becomes full while a document is being scanned,

MEMORY FULL will appear in the display. If Option Setting 23

(Quick On-line) is set to YES, the transmission will be canceled and

you will need to retransmit all pages of the document. (If a page

Sending a Fax by Automatic Dialing

remains in the scanner, open the operation panel by squeezing the

release marked PANEL RELEASE and remove it.) If Option Setting

23 is set to NO, press the START key or the STOP key as follows:

♦Press the START key if you want to transmit the pages which have

been stored up to that point in memory. The remaining pages will be

ejected from the feeder. After transmission, the memory will be

cleared and you can transmit the remaining pages. You will also

need to transmit the page which was being scanned when the mem-

ory filled up.

♦Press the STOP key if you want to cancel the entire transmission.

If you do not press the START key or the STOP key within one

minute, the transmission will be canceled and the pages already

scanned cleared from memory. You will need to retransmit all pages

of the document.

Sending a Fax by Automatic Dialing

2. Sending

Documents

Press the appropriate Rapid Key.

•The name of the receiving party

will appear in the display. If no

name was stored, the fax number

will appear. (If the name or number

is incorrect, press the STOP key.)

•The document will be

automatically transmitted once the

connection is established.

Rapid Key Dialing

If the number you want to dial has been programmed in a Rapid Key,

you can dial it by pressing the Rapid Key.

Load the document(s).

SEND READY will appear in the

display.

•Set the resolution and/or contrast if

desired.

•To send the document ahead of

other documents waiting for

transmission, press the PRIORITY

key.

•To send the document directly from

the feeder (not through memory),

press the DOCUMENT key.

RESOLUTION

CONTRAST

DOCUMENT

PRIORITY

START

Sending a Fax by Automatic Dialing

Enter the number of the receiving

machine by pressing the numeric

keys.

•If a pause is required between any

of the digits to access a special

service or an outside line, press the

REDIAL key (two seconds per

pause). The pause will appear as a

hyphen. Several pauses can be

entered in a row.

Check the display. If the number of

the receiving machine shown is

correct, press the START key.

•If it is not correct, press the STOP

key to backspace and clear one

digit at a time, and then re-enter the

correct digit(s).

Searching for an auto-dial number

If you don’t remember the Rapid Key or Speed Dial number in which

you have programmed a particular fax number, you can search for the

number by following the steps below. Once you have found the

number, you can dial it and transmit the loaded document by simply

pressing the START key.

Note: Only names programmed for auto-dial numbers will appear when

you search; the full numbers themselves will not appear. You cannot

search for a number if a name has not been associated with it.

4 4

1 1

(Example)

START

Sending a Fax by Automatic Dialing

2. Sending

Documents

SEARCH DIAL

Load the document(s).

SEND READY will appear in the

display.

•Set the resolution and/or contrast if

desired.

Enter the first letter of the stored

name by pressing the appropriate

letter entry key.

•If you don’t remember the first

letter, go to Step 3 (you will scroll

through the list from the

beginning).

Press either arrow key to scroll

through the names. Stop when the

desired name appears in the display.

•If no numbers have been stored

under the entered letter or you have

reached the end of the list, NOT

FOUND will appear.

Example: A

RESOLUTION

CONTRAST

Press the SEARCH DIAL key (flip

up the Rapid Key overlay).

Sending a Fax by Automatic Dialing

Press the START key. The document

will be automatically transmitted

once the connection is established.

Chain Dialing

An auto-dial number set for Chain Dialing can be combined with

another auto-dial number or digits entered manually with the numeric

keys to dial one phone number up to 50 digits long. The following are

some examples of how this can be done:

♦ Press appropriate Rapid Keys in the proper order. For example,

press Rapid Key 01 (set for Chain Dialing), then Rapid Key 02 (not

set for Chain Dialing).

♦ Press a Rapid Key (set for Chain Dialing) and then manually enter a

number by pressing appropriate numeric keys. Press the START

key after the final numeric key to begin transmission.

Checking the telephone line status

The display normally shows the date and time and prompts related to

operations you are performing. To check and see what number the fax

machine is currently calling or transmitting to, or what number the fax

machine is currently receiving a document from (if this information is

available), press the CHANGEOVER key. Information on the

current call will appear in the display. To switch back to the date and

time display, press the CHANGEOVER key again.

To cancel a fax transmission or reception

To cancel a fax transmission or reception which is currently in

progress, press the CHANGEOVER key so that the status of the

transmission or reception appears in the display, and then press the

STOP key.

START

Sending a Fax by Automatic Dialing

2. Sending

Documents

Automatic redialing

If you use automatic dialing (including Direct Keypad Dialing) and

the line is busy, the fax machine will automatically redial the number.

The fax machine was set at the factory to make 2 redialing attempts at

intervals of 5 minutes.

To stop automatic redialing, press the CHANGEOVER key to show

the telephone line status in the display (make sure that RECALL

MODE appears on the top line of the display and the number of the

receiving party appears on the bottom line to the right), and then press

the STOP key.

If desired, you can change the number of redial attempts with Option

Setting 6, and the interval at which redialing takes place with Option

Setting 7. See Chapter 5, Optional Settings.

Memory Retransmission

If a line error or power failure occurs during any type of memory

transmission, your fax will automatically redial the number and

attempt to complete the transmission. Retransmission will begin from

the page which was being transmitted when the error occurred.

The fax machine has been set at the factory to make 10 attempts at

retransmission, with each attempt made immediately after the

previous attempt. If desired, you can change the number of attempts

by changing Option Setting 17, and have the fax wait a selected

number of minutes between each attempt by changing Option Setting

18. See Chapter 5, Optional Settings.

♦ To stop retransmission, press the CHANGEOVER key to show the

telephone line status in the display (make sure that RETRY MODE

appears on the top line of the display and the number of the receiv-

ing party appears on the bottom line to the right), and then press the

STOP key.

♦ The numbering of pages retransmitted will begin from "1" again.

Sending a Fax by Automatic Dialing

♦ If an error or power failure occurs during transmission of a cover

sheet, retransmission will not take place.

Checking documents in memory

To display information on documents that are waiting in memory for

transmission, follow the steps below. You can also cancel a

transmission with this procedure.

Press the MEM. STATUS key (flip

up the Rapid Key overlay) and then 2.

TX STATUS will appear in the

display.

Press the # key or the * key to scroll

through the list of transmissions. The

name (or number) of each receiving

party will appear in the display,

together with the 3-digit memory

number assigned to the transmission.

To cancel a transmission, press the

CLEAR key and then the START

key while the transmission appears in

the display.

When you have finished checking the

list, press the STOP key twice to

return to the date and time display.

Note: To print out a list of the documents waiting in memory for trans-

mission, press the MEM. STATUS key and then the 5 key.

MEM.STATUS

STOP STOP

Sending a Fax by Automatic Dialing

2. Sending

Documents

To cancel a memory transmission

If you know the memory number assigned to a memory transmission,

you can cancel it with the following procedure. (If you don’t know the

memory number, use the preceding procedure.)

Press the MEM. STATUS key (flip

up the Rapid Key overlay) and then 4.

The display will show:

Enter the 3-digit memory number

assigned to the transmission you want

to cancel.

(Example)

Press the START key to cancel the

transmission.

4:MESSAGE CLEAR

ENTER MESSAGE #

MEM.STATUS

START

Cover Sheet

You can have the fax machine generate a cover sheet and send it as the

last page of your fax transmission. The cover sheet includes the date

and time, the receiver’s name and number if a Rapid Key or Speed

Dial is number is used, the sender’s name and number, and the total

number of pages.

♦ Your name and number must be programmed in order for them to

appear on the cover sheet. (See Entering Your Name and Fax Num-

ber in Chapter 1.)

♦ To have the recipient’s name appear, you must use a Rapid Key or

Speed Dial number with the name programmed.

♦ Cover Sheet cannot be selected when you use the Relay Request

function.

Load the document(s).

SEND READY will appear in the

display.

(Example)

Cover Sheet

2. Sending

Documents

Press the COVER SHEET key.

• The display will briefly show

COVER SHEET MODE

ENTERED, and then revert to

SEND READY.

• To cancel the cover sheet selection,

press the STOP key.

Dial the receiving party and transmit

the fax.

If desired, you can set your fax to automatically send a cover sheet

with every transmission (you do not have to press the COVER

SHEET key each time). This is accomplished by setting Option

Setting 10 (Auto Cover Sheet) to YES as explained in Chapter 6,

Optional Settings.

COVER SHEET

Batch Page Numbering

You can change the page numbering of the transmitted document from

simple numbering ("P.01", "P.02", etc.) to batch numbering, which

means that a slash and the total number of pages being sent are added

after each page number (for example, "P. 01/05", "P.02/05", etc.). This

allows the receiver to check for missing pages.

Load the document(s).

SEND READY will appear in the

display.

Press the PAGE COUNTER key.

The display will show:

ENTER # OF PAGE(S)

ENTER # (01-99)

Enter the total number of pages (“01”

to “99”) by pressing the numeric

keys.

• If you are sending a cover sheet, do

not include it in the total number of

pages (the number will be adjusted

automatically).

Example: 8 pages

PAGE COUNTER

Batch Page Numbering

2. Sending

Documents

Dial the receiving machine and

transmit the document.

Comments:

♦ If you need to cancel a batch number entry, remove the document

from the feeder or press the STOP key.

♦ If the number of pages actually transmitted does not coincide with

the batch number entered, the alarm will sound and PAGE COUNT

ERROR will appear in the display. PAGE E. will also appear in the

NOTE column of the Transaction Report if printed.

3. Receiving Documents

The fax machine has two modes for receiving calls:

AUTO mode:

Select this mode when you only want to receive faxes on the line

connected to the fax machine. The fax machine will answer all calls

automatically and receive incoming faxes.

MANUAL mode:

Select this mode when you have an extension phone connected to the

same line as the fax machine and you want to receive both faxes and

voice calls. All calls, including faxes, must be answered by picking

up the extension phone .

Setting the reception mode

Press these keys:

The display will show:

Press the 1 key to select AUTO, or

the 2 key to select MANUAL.

FUNCTION

1:RECEIVE MODE

1=AUTO, 2=MANUAL

AUTO MANUAL

Using AUTO Reception Mode

3. Receiving

Documents

Using MANUAL Reception Mode

When the fax machine rings, answer

the call on an extension phone

connected to the same line.

If you hear a fax tone, press the

START key on the fax machine.

• If the other party first speaks with

you, press the START key after

speaking. (Press your START key

before the sender presses their Start

key.)

Using AUTO Reception Mode

In AUTO reception mode, the fax machine automatically answers all

calls on one ring and receives incoming faxes.

♦ You can change the number of rings on which the machine answers

calls by changing Option Setting 2. (See Chapter 6, Optional Set-

tings.)

♦ If you pick up an extension phone before the fax machine answers,

you can talk to the other party and/or receive a fax as explained

below in Using MANUAL Reception Mode

When RECEIVING appears in the

display, hang up.

When the fax machine rings, answer

the call on an extension phone

connected to the same line.

START

Substitute Reception to Memory

Press the MEM. STATUS key (flip

up the Rapid Key overlay) and the 3

key.

RX STATUS will appear in the

display.

Substitute Reception to Memory

If the fax machine runs out of paper, toner, or the paper jams,

incoming documents will be automatically stored in memory.

When you have received a document in memory, FAX RCVD IN

MEMORY will appear in the display, together with NO PAPER,

REPLACE TONER, or PAPER JAM. When you add paper, replace

the toner cartridge, or clear the jam, the stored documents will

automatically print out.

You can display information on the documents received to memory by

following these steps:

Press the # key or the * key to scroll

through the list of received

documents. The name (or number) of

the sender of each document will

successively appear in the display.

When you have finished checking the

list, press the STOP key twice to

return to the date and time display.

MEM.STATUS

STOP STOP

4. Making

Copies

4. Making Copies

Your fax machine can also be used to make copies. Single and

multiple copies (up to 99 per original) can be made, enabling the fax

machine to double as an office copier.

♦You can perform all steps of a copy operation even when the fax

machine is busy printing other copy jobs, or when it is printing a

received document after the line has been disconnected. Your copy

job will be automatically stored in memory and then printed when

all previous printing jobs are completed.

♦The default resolution for copying is FINE. If desired, you can

change the default resolution to SUPER FINE by changing Option

Setting 32 (see Chapter 6, Optional Settings).

Load the document.

•SEND READY will appear in the

display.

•If desired, adjust the resolution and/

or contrast.

Press the COPY key.

The display will show:

•If you a only making a single copy

of the original (or of each original),

press the START key. Copying will

begin.

COPY MODE

ENTER #(01-99) 01

RESOLUTION

CONTRAST

COPY

Making Copies

ABC

CCC

BBB

AAA

Originals

Sorted

(SORT COPY)

Not sorted

(MULTI COPY)

Enter the desired number of copies

per original with the numeric keys.

• If the desired number of copies is

from 1 to 9, enter “0” first.

• The display will show:

Press 1 (MULTI) if you do not want

the copies sorted, or 2 (SORT) if you

want the copies sorted.

• Copying will begin.

MULTI/SORT COPY MODE

1=MULTI, 2=SORT

Example: Three

copies per original

MULTI SORT

Example of three copies

each of three originals

Making Copies

4. Making

Copies

Checking copy jobs in memory

You can display the status of copy jobs in memory by following the

steps below. You can also cancel copy jobs with this procedure.

Press the MEM. STATUS key (flip

up the Rapid Key overlay) and then

the 1 key.

COPY STATUS will appear in the

display.

Press the # key or the * key to scroll

through the list of copy jobs. The time

the original was scanned into memory

will appear in the display, together

with the 3-digit memory number

assigned to the job. To cancel a copy

job, press the CLEAR key and then

the START key while the copy job

appears in the display.

When you have finished checking the

list, press the STOP key twice to

return to the date and time display.

MEM.STATUS

STOP STOP

5. Special Functions

Broadcasting

The Broadcasting function allows you to send the same document to

multiple locations with just one operation. First load the document,

then enter the numbers of the receiving machines. The document will

be automatically transmitted to each location.

Load the document (s).

• SEND READY will appear in the

display.

Press the BROADCAST key.

The display will show:

Dial the receiving machines using one

or more of the following methods:

• Press one or more Rapid Keys.

• Enter one or more Speed Dial

numbers, pressing the SPEED

DIAL key before each number. (If

you enter less than 2 digits for a

number on the FO-4700/FO-5550,

or 3 digits on the FO-5700, press

the START key to complete the

entry.)

BROADCAST MODE

ENTER STATION #

(Example)

SPEED DIAL

COPY DOCUMENT DUPLEX SCAN

BROADCAST

REPORT

PRIORITY

FUNCTION

STOP START

SPEED DIAL

REDIAL

SPEAKER

START

Broadcasting

5. Special

Functions

• Enter one or more full fax numbers

(max. of 20) with the numeric keys,

pressing the START key after each

full number.

• Press one or more Group Keys.

(See Storing numbers in Group

Keys at the end of this section.)

Press the START key.

The display will show:

BROADCAST MODE

SELECT THE MODE

• If desired, adjust the resolution and/

or contrast.

Press the START key twice.

Transmission will begin.

• A Transaction Report is

automatically printed out after

Broadcasting is completed. Check

the "Note" column of the report to

see if any of the locations are

marked "Busy" or have a

communication error code. If so,

send the document to those

locations again.

RESOLUTION

CONTRAST

START

Broadcasting

Broadcasting using a Group Key

If the fax machines to which you want to broadcast have all been

programmed into one Group Key (see Storing numbers in Group Keys

which follows), you can p ting operation using the erform the broadcas

following simplified procedure:

Load the document(s).

•SEND READY will appear in the

display.

•If desired, adjust the resolution and/

or contrast

(Example)

Press the appropriate Group Key.

Transmission will begin.

RESOLUTION

CONTRAST

CLEARSPSHIFTSPACE

27 28 29 30 31 32

Broadcasting

5. Special

Functions

Press these keys.

The display will show:

2:GROUP ENTRY MODE

1=SET, 2=CLEAR

Press 1 (SET) to program a Group

Key, or 2 (CLEAR) to clear a Group

Key. or

SET CLEAR

Press any Rapid Key not already

programmed to select it as a Group

Key.

If you are clearing a Group Key, press

it and go to Step 5.

(Example)

Storing numbers in Group Keys

Group Keys allow you to dial a group of fax numbers by simply

pressing the appropriate Group Key once. To store a group of numbers

in a Group Key, follow the steps below.

♦Any Rapid Key that is not already programmed as a Rapid Key or a

Program Key can be used as a Group Key.

♦Up to 122 numbers can be stored in one Group Key on the FO-

4700/FO-5550, or 147 numbers on the FO-5700.

♦Only Rapid Key and Speed Dial numbers (excluding numbers set

for Chain Dialing) can be stored in a Group Key. Full numbers can-

not be stored.

CLEARSPSHIFTSPACE

27 28 29 30 31 32

FUNCTION

Broadcasting

Press the START key.

Return to Step 3 to program another

Group Key, or press the STOP key

repeatedly until you return to the date

and time display.

Step 3 or

Enter fax numbers using one or both

of the following methods:

•Press one or more Rapid Keys.

•Enter one or more Speed Dial

numbers with the numeric keys,

pressing SPEED DIAL before

each number (if you enter less than

2 digits for a number on the FO-

4700/FO-5550, or 3 digits on the

FO-5700, press START to

complete the entry).

(Example)

SPEED DIAL

START

STOP

Confidential Operations

5. Special

Functions

Confidential Operations

The Confidential function can be used to transmit and receive

confidential documents.

Confidential transmission

When you send a document using the Confidential function, the

receiving machine holds it in memory instead of immediately printing

it out. When the receiving party enters the correct passcode, the

document is printed out.

♦Confidential transmission is only possible when the receiving

machine is a Sharp model with confidential reception capability.

♦To use this function, your name and fax number (OWN PASS-

CODE) must be entered in your fax machine as explained in Chap-

ter 1.

♦Some fax machines have multiple mailboxes for receiving confi-

dential faxes. If you are sending to a machine with multiple confi-

dential mailboxes, contact the receiving party in advance for the

appropriate mailbox number.

Load the document (s).

•SEND READY will appear in the

display.

•Set the resolution and/or contrast if

desired.

1:CONF. TX

ENTER BOX # OR START

Press the CONFIDENTIAL key and

then 1.

The display will show:

CONFIDENTIAL

CONTRAST

RESOLUTION

Confidential Operations

If the receiving machine has multiple

confidential mailboxes, enter the

appropriate mailbox number with the

numeric keys (this step is required for

machines with multiple mailboxes).

If the receiving machine doesn’t have

multiple mailboxes, go directly to

Step 4.

Press the START key.

Dial the receiving machine using one

of the following methods:

•Press a Rapid Key.

•Press the SPEED DIAL key and

enter a Speed Dial number (if you

enter less than 2 digits on the FO-

4700/FO-5550, or 3 digits on the

FO-5700, press the START key to

complete the entry). Check the

name or number that appears, and

then press the START key.

•Enter a full telephone number with

the numeric keys, and press the

START key.

Transmission will take place once the

connection is established.

(Example)

SPEED DIAL

(Example)

START

Confidential Operations

5. Special

Functions

Enter a 2-digit number (from "00" to

"99") by pressing the numeric keys.

This number identifies the mailbox.

Press the CONFIDENTIAL Key and

then 3.

The display will show:

Confidential reception

When another fax machine sends you a document by confidential

transmission, your fax machine holds it in memory instead of

immediately printing it out. The document cannot be printed out until

you enter the correct passcode.

Your fax has 10 "mailboxes" in which confidential documents can be

received. Each mailbox has its own passcode, allowing up to 10

different people or groups to each receive their own confidential

documents. The mailboxes are identified by 2-digit numbers.

Programming the confidential passcode

To receive a confidential document, you must first program a 2-digit

mailbox number and a 4-digit passcode.

Note: Be sure to inform the transmitting party of your 2-digit mailbox

number in advance. The transmitting party will need this number to send

you confidential faxes.

(Example)

3:CONF. CODE SET

ENTER BOX # (00-99)

CONFIDENTIAL

Confidential Operations

Enter the 4-digit passcode with the

numeric keys.

4:CONF. CODE CLEAR

ENTER BOX # (00-99)

Press the START key.

Enter a name for the mailbox by

pressing the letter entry keys (make

sure the Rapid Key overlay is down).

Press the START key.

(Example)

Example: SHARP

Note: After entering the passcode, your fax will print it out for your

records. If you forget the passcode and have kept no record, contact your

Sharp dealer.

Clearing the passcode

Press the CONFIDENTIAL

Key and

then 4.

The display will show:

CONFIDENTIAL

START

Confidential Operations

5. Special

Functions

Enter the 2-digit number that

identifies the mailbox you want to

clear.

Enter the 4-digit passcode of the

mailbox with the numeric keys.

(Example)

Press the START key.

Printing out received documents

When you have received a confidential document, RCVD CONF.

FAX will appear in the display. Print out the Confidential Reception

List as explained in Chapter 6 to see which mailbox has received the

document, and then follow the steps below to print out the document.

Press these keys:

The display will show:

2:CONF. DATA PRINT

ENTER BOX # (00-99)

CONFIDENTIAL

Enter your mailbox number.

(Example)

START

Confidential Operations

Enter your confidential passcode.

(Example)

Press the START key.

•Printing will begin. After printing,

the document will be erased from

memory.

START

Relay Request

5. Special

Functions

Relay Request

Relay Request allows you to send a document to another fax machine

and have that fax machine in turn broadcast the document to a group

of other fax machines. This function is useful when the relay fax

machine is closer to the end fax machines than your fax machine, as it

reduces telephone line costs.

Important:

Relay Request can only be used if the intermediate relay machine is a

Sharp machine having the Relay Broadcast function.

Storing a relay group

To make a relay request, you must first store a relay group. This consists

of the fax number of the intermediate relay machine and the fax numbers

of the end receiving machines. Up to 10 different relay groups can be

stored.

♦Fax numbers of the end receiving machines can be entered as Rapid

Key numbers, Speed Dial numbers, and/or Group Key numbers if

they have been programmed as such in the relay machine (not in

your fax machine). Check with the operator of the relay machine for

these numbers.

♦The total number of end ving machines which can be entrecei ered

varies with the model used as the intermediate relay machine.

Check with the operator of the relay machine to find out how many

receiving machines can be entered.

♦A maximum of 400 digit spaces are available in your fax machine’s

memory for storing the numbers of end receiving machines. The

number of spaces occupied by each number depends on what kind

of number it is:

Relay Request

♦If another FO-4700/5550/5700 is to be the relay machine, only

Speed Dial numbers of end receiving machines from "00" to "99"

can be entered in the relay group. To allow Speed Dial numbers

above "99" to be included in the relay group, store them in a Group

Key on the FO-4700/5550/5700.

Press the RELAY key and then 2.

The display will show:

Rapid Key number 4 spaces

Speed Dial number 2 spaces

Group Key number 4 spaces (for one group)

Full number Number of digits in number

(max. of 30 per number)

2:RELAY GROUP SET

ENTER #(01-10)

Enter a 2-digit number from “01” to

“10”. This number identifies the relay

group.

Press the START key.

RELAY

(Example)

START

Relay Request

5. Special

Functions

Press numeric keys (not Rapid Keys)

to enter Rapid Key numbers for the

end receiving machines that are

programmed in the relay machine.

If you don’t want to enter Rapid Key

numbers, go directly to Step 7.

Press the START key.

Enter the fax number of the relay

machine using one of the following

methods:

•Press a Rapid Key.

•Press the SPEED DIAL key and

enter a Speed Dial number (if you

enter less than 2 digits on the FO-

4700/FO-5550, or 3 digits on the

FO-5700, press the START key to

complete the entry).

•Enter the full fax number with the

numeric keys, and press the

START key.

Example: Rapid

Keys 01 and 33

(Example)

SPEED DIAL

Press the START key.

START

Relay Request

Press numeric keys to enter Speed

Dial numbers (2-digit numbers only)

for the end receiving machines that

are programmed in the relay machine.

If you don’t want to enter Speed Dial

numbers, go directly to Step 9.

Press the START key.

Press numeric keys (not Group Keys)

to enter Group Key numbers for end

receiving machines that are

programmed in the relay machine.

If you don’t want to enter Group Key

numbers, go directly to Step 11.

Example: Speed Dial

numbers 10 and 23

(Example)

Press the START key.

Enter full fax numbers of the end

receiving machines, pressing the

START key after each fax number.

Include the area code if the number is

outside the local dialing area of the

relay machine.

Example: Group Key 30

When finished, press the START key.

4 4

1 1

START

Relay Request

5. Special

Functions

Return to Step 2 to enter another relay

group, or press STOP repeatedly to

return to the date and time display.

Clearing a relay group

To clear a relay group, you need to know the 2-digit number that

identifies it. You can check the number by printing out the Relay

Group List as explained in Chapter 7.

Step 2 or

Press the RELAY key and then 3.

The display will show:

Enter the 2-digit number that

identifies the group you want to clear.

3:RELAY GROUP CLEAR

ENTER # (01-10)

Press the START key.

RELAY

Return to Step 2 to clear another relay

group, or press STOP repeatedly to

return to the date and time display. Step 2 or

(Example)

STOP

START

STOP

Relay Request

Requesting a relay transmission

Important:

To request a relay transmission, your fax number must be entered into the

Relay Passcode List of the relay fax machine by the operator of that fax

machine. (Your number must also be entered in your fax machine as

explained in "Entering Your Name and Fax Number" in Chapter 2.)

Load the document(s).

SEND READY will appear in the

display.

(Example)

Press the RELAY key and then the 1

key.

1:RELAY TX

ENTER # (01-10)

Enter the 2-digit number of the relay

group by pressing the numeric keys.

Press the START key.

•Adjust the resolution and contrast if

desired.

Press the START key.

RELAY

CONTRAST

RESOLUTION

START

Relay Request

5. Special

Functions

Relay Broadcast

The FO-5700 can also act as a relay station. It will receive a document

from a fax machine requesting a relay transmission, and automatically

broadcast it to the stations that the requesting machine specifies.

To enable a fax machine to request a relay transmission, you must first

enter its fax number in the Relay Passcode List. Follow the steps

below to enter or clear a fax number.

♦When your fax receives a relay request from another fax machine,

RCVD RELAY REQUEST will appear in the display.

♦If the telephone billing function is turned on, the fax machine can-

not act as a relay station.

♦To clear a fax number from the Relay Passcode List, you need to

know the 2-digit number which identifies it. You can check this

number by printing out the Passcode List (see Chapter 7).

Press these keys:

The display will show:

4:RELAY PASSCODE

1=SET, 2=CLEAR

RELAY

Press the START key to send the

document through memory, or the

DOCUMENT key to send the

document directly from the feeder.

DOCUMENT

START

Relay Request

Entering: Enter a 2-digit number

("01" to "10"). This identifies the fax

number you will enter in the next

step.

Clearing: Enter the 2-digit number

that identifies the fax number you

want to clear, and go to Step 5.

(Example)

Enter the fax number of the machine

to be added to the list (max. 20

digits).

Press the START key.

Return to Step 3 to enter or clear

another number, or press the STOP

key repeatedly to return to the date

and time display.

(Example)

4 4

1 1

Step 3 or

START

STOP

Press 1 to enter a number, or 2 to clear

a number.

SET CLEAR

Polling

5. Special

Functions

Polling

Polling allows you to call another fax machine and have it send a

document to your machine without operator assistance. In other

words, the receiving fax machine, not the transmitting fax machine,

initiates the transmission. You can use your fax machine to both poll

and be polled by others.

Polling others

To poll another fax machine, follow the steps below.

♦ If desired, you can dial more than one fax number to receive docu-

ments consecutively from a group of fax machines (this is called

"Serial Polling").

Press the FUNCTION key and 8.

The display will show:

Dial the number(s) of the fax

machine(s) you want to poll using one

(or more) of the following methods:

• Press one or more Rapid Keys.

• Enter one or more Speed Dial

numbers, pressing the SPEED

DIAL key before each number. (If

you enter less than 2 digits on the

FO-4700/FO-5550, or 3 digits on

the FO-5700, press the START key

to complete the entry.)

• Press one or more Group Keys.

8:SERIAL POLL. MODE

ENTER STATION #

FUNCTION

SPEED DIAL

(Example)

START

Polling

• Enter one or more full fax numbers

with the numeric keys, pressing the

START key after each full number.

Press the START key. Reception will

begin.

Serial Polling using a Group Key

If the fax machines you want to poll have all been programmed into

one Group Key, you can poll them by simply pressing that Group Key.

(The procedure for programming Group Keys is explained in

Broadcasting in this chapter.)

♦ Make sure no documents are in the feeder before you press the

Group Key.

Being polled (Memory polling)

To let another fax machine poll your fax machine, you must first store

the document in memory using the following procedure. Transmission

will take place when the other fax machine calls your fax machine and

activates polling. You can choose whether to allow polling only once,

or an unlimited number of times. In the latter case, your fax machine

can be used as an electronic "bulletin board".

♦ Only one document can be stored at a time for memory polling. If

needed, you can add pages to a document already stored by simply

repeating the storing procedure (note that if Department Control is

activated, pages cannot be added by a department other than that

which orginally stored the document).

♦ If you allow polling only once, the document will be automatically

cleared from memory after polling. If you allow polling an unlim-

ited number of times, the document will remain in memory until

you clear it as explained in the following section, Clearing a docu-

ment.

START

Polling

5. Special

Functions

Press 1 to select SET.

• If you are adding pages to a

document already stored, press 1 to

select APPEND, and go to Step 6.

Press these keys:

The display will show:

Load the document.

9:MEMORY POLL MODE

ENTER #(1-2, * ,#)

Set the reception mode to AUTO

(press the FUNCTION key, 1 and 1).

FUNCTION

1 1

FUNCTION

Press 1 to allow polling only once, or

2 to allow polling an unlimited

number of times. or

1 TIME REPEAT

Press the START key twice.

• The document will be scanned into

memory, and your fax will go on

polling standby.

START

Polling

Clearing a document

To clear a memory poll document from memory, follow the steps

below:

Press these keys:

The display will show:

Press 2 to select CLEAR.

Press START to clear the document.

Polling Security

Polling Security allows you to prevent unauthorized polling of your

fax. When this function is activated, polling will only take place when

one of the following conditions is met:

♦The fax number of the polling fax machine has been stored in your

fax’s list of permitted fax numbers (called "passcode numbers").

The polling fax must also have its fax number programmed in itself,

as described in Entering Your Name and Fax Number in Chapter 1.

♦A System number has been programmed in the polling fax machine

which matches your fax’s System number or one of your ID num-

bers.

♦An ID number has been programmed in the polling fax machine

which matches your fax’s System number.

FUNCTION

9:MEMORY POLL MODE

ENTER #(1-2,*,#)

START

Polling

5. Special

Functions

System and ID numbers are 4-digit numbers which provide you with

an alternate means of giving and receiving polling permission when

you don’t want to use fax numbers. The steps for programming these

numbers are described in the following pages.

Note: System and ID numbers can only be used if the other fax machine

is also a Sharp machine.

Turning Polling Security on and off

Polling Security is turned on or off with Option Setting 8. This

procedure is explained in Chapter 6, Optional Settings.

Storing and clearing fax numbers for polling permission

You can store up to 10 fax numbers in your fax’s list of permitted

numbers.

Press these keys:

The display will show:

Press 1 to set a number, or 2 to clear a

number..

Storing: Enter a 2-digit number

(from 01 to 10).This number

identifies the fax number you will

enter in the next step.

Clearing: Enter the 2-digit number

which identifies the fax number you

want to clear, and go to Step 5.

2:PASSCODE # MODE

1=SET, 2=CLEAR

(Example)

SET CLEAR

FUNCTION

Polling

Programming and clearing a System number

One 4-digit System number can be programmed in your fax machine

for giving and receiving polling permission. Polling will take place if

your System number matches the other fax machine’s System number

or one of its ID numbers.

Press these keys:

The display will show:

Enter the fax number (max. 20 digits)

by pressing the numeric keys.

(Example)

Press the START key.

4 4

1 1

Return to Step 3 to enter (or clear)

another number, or press STOP

repeatedly to return to the date and

time display.

Step 3 or

7:SYSTEM # MODE

1=SET, 2=CLEAR

FUNCTION

Press 1 to program the System

number, or 2 to clear it.

•If you pressed 2, go to Step 4. or

SET CLEAR

START

STOP

Polling

5. Special

Functions

Enter the number (4 digits) with the

numeric keys.

Press the START key.

Press the STOP key repeatedly to

return to the date and time display.

(Example)

Storing and clearing ID numbers for polling permission

Up to five 4-digit ID numbers can be programmed in your fax

machine for giving and receiving polling permission. Polling will take

place if one of your ID numbers matches the other fax machine’s

System number.

Press these keys:

The display will show:

6:ID # MODE

1=SET, 2=CLEAR

FUNCTION

Press 1 to program an ID number, or 2

to clear an ID number. or

SET CLEAR

START

STOP

Polling

Storing: Enter a number from 1 to 5.

This number identifies the ID number

you will enter in the next step.

Clearing: Enter the number which

identifies the ID number you want to

clear, and go to Step 5.

(Example)

Enter the ID number (4 digits) by

pressing the numeric keys.

(Example)

Press the START key.

Return to Step 3 to enter (or clear)

another number, or press STOP

repeatedly to return to the date and

time display.

Step 3 or

START

STOP

Power Save Mode

5. Special

Functions

Power Save Mode

Power Save Mode allows you to conserve power by turning off the

laser printer heater in the fax machine. While Power Save Mode is on,

the laser printer heater is off and incoming faxes are received to

memory. When Power Save Mode is turned off, the printer heater

turns on and the faxes received to memory are printed out.

♦Power Save Mode can be turned on and off manually by pressing

the POWER SAVE key.

♦If desired, you can also set Power Save Mode to turn on and off

automatically at specified times of the day, on specified days of the

week, and on specified dates during the year.

Note: If the memory becomes full while Power Save Mode is on, the fax

machine will automatically turn on the laser printer, print the faxes

received to memory, and then return to Power Save Mode.

Note: Power Save Mode cannot be turned on when the Print Hold func-

tion is on.

Selecting the Power Save Type

Before turning on Power Save Mode, you will need to select the

method by which it is turned on and off. There are two selections:

REAL TIME, which means that you turn Power Save Mode on and

off by simply pressing the POWER SAVE key, and TIMER, which

means that Power Save Mode turns on and off automatically at preset

times.

♦The initial setting is REAL TIME.

Press these keys:

The display will show:

4:OPTIONAL SETTING

ENTER #(01-34,*,#)

FUNCTION

Power Save Mode

Enter 34 by pressing the numeric

keys.

The display will show:

Press 1 to select REAL TIME, or 2 to

select TIMER.

34:POWER SAVE TYPE

1=REAL TIME, 2=TIMER

REAL TIME TIMER

Press the STOP key twice to return to

the date and time display.

Turning on Power Save Mode when REAL TIME is selected

To turn on Power Save Mode when REAL TIME is selected, simply

press the POWER SAVE key. POWER SAVE MODE will appear in

the display.

POWER SAVE MODE

To turn off Power Save Mode, press the POWER SAVE key once

again. POWER SAVE MODE OFF will appear briefly, followed by

the normal date and time display.

POWER SAVE

STOP STOP

POWER SAVE MODE

Power Save Mode

5. Special

Functions

Turning on Power Save Mode when TIMER is selected

When TIMER is selected, Power Save Mode turns on and off

automatically at the times you specify. Follow the steps below to set

the on and off times.

Press the POWER SAVE key.

The display will show:

Press 2 to select SET.

•Note: If you have already entered

the timer settings and simply wish

to turn on the timer, press 1

(TIMER ON).

POWER SAVE MODE

1=TIMER ON, 2=SET

Enter the time you want Power Save

Mode to turn on every day (START

TIME). Enter two digits for the hour

(01 to 12) and two digits for the

minute (00 to 59). When finished,

enter * for A.M. or # for P.M.

0 0

Example: 5:00 P.M.

POWER SAVE

Power Save Mode

Enter the time you want Power Save

Mode to turn off every day (END

TIME). Enter two digits for the hour

(01 to 12) and two digits for the

minute (00 to 59). When finished,

enter * for A.M. or # for P.M.

0 0

Example: 8:00 A.M.

Press the START key.

Note: The above daily time settings

will be in effect every day and are

required. The following WEEKEND

and PERIOD settings are optional,

and are used to set additional weekly

and yearly time periods that Power

Save Mode will turn on.

The display will show:

WEEKEND SETTING

1=YES, 2=NO

Press 1 if you want to set a day or

days of the week (such as the

weekend) that you want Power Save

Mode to turn on. If not, press 2 and go

to Step 7.

YES NO

START

Power Save Mode

5. Special

Functions

Enter a 1-digit number for the day

each week you want Power Save

Mode to turn on, and a 1-digit number

for the day after which you want it to

turn off:

0: Sunday

1: Monday

2: Tuesday

3: Wednesday

4: Thursday

5: Friday

6: Saturday

Example: Power

Save Mode will turn

on from Saturday

through Sunday

Press the START key.

The display will show:

PERIOD SETTING

1=YES, 2=NO

Press 1 if you want to set a period

during the year (such as an extended

holiday) that Power Save Mode will

turn on. If not, press 2 and then the

STOP key to return to the date and

time display.

YES NO

Enter the starting day of the period

you want Power Save Mode to be on.

Enter a 2-digit number for the month

(01 to 12), and a 2-digit number for

the day (01 to 31).

2 2

Example:

December 24th

START

Timer Operations

101

5. Special

Functions

Timer Operations

The Timer function allows you to set up an operation to be performed

automatically at a specified time. Up to 48 operations can be set at any

one time, and the time of each can be set up to a week in advance.

You can use this function to take advantage of lower off-peak rates

without having to be there when the operation is performed.

Note: The DOCUMENT key cannot be used for a timer transmission.

Initial procedure

To set a timer operation, first perform the following procedure. After

you have completed this procedure, go to the procedure for the

specific operation you want to set (see the following pages).

Press the TIMER key.

The display will show:

Press 1 to select SET.

TIMER MODE

1=SET, 2=CLEAR

Press the key or the #* key until the

desired operation appears in the

display.

Transmission (SEND MODE)

Confidential transmission

Polling

Serial Polling

Broadcasting

Relay Request

TIMER

Timer Operations

102

Press the START key.

Enter a two-digit number for the hour

(“01” to “12”) and a two-digit number

for the minute (“00” to “59”).

Press the key to select A.M. or the *

# key to select P.M.

Example: 9:25

A.M. P.M.

Enter a 1-digit number for the day of

the operation (skip this step if the

operation will be performed within

the next 24 hours):

0: Sunday

1: Monday

2: Tuesday

3: Wednesday

4: Thursday

5: Friday

6: Saturday

Example: Monday

Press the START key and go to the

specific procedure for your operation

(see the following pages).

START

Timer Operations

103

5. Special

Functions

Adjust the resolution and or contrast

if desired, and then press the START

key.

Press the START key.

Transmission

(Continued from Initial procedure .)

Dial the receiving machine using one

of the following methods:

• Press a Rapid Key.

• Press the SPEED DIAL key and

enter a Speed Dial number (if you

enter less than 2 digits on the FO-

4700/FO-5550, or 3 digits on the

FO-5700, press the START key to

complete the entry).

• Enter a full fax number with the

numeric keys.

(Example)

SPEED DIAL

RESOLUTION

CONTRAST

START

Timer Operations

104

Confidential transmission

(Continued from Initial procedure .)

Enter the mailbox number (2 digits).

(Go directly to Step 10 if the

receiving machine does not have

mailboxes.) (Example)

Press the START key.

Load the document and then press the

START key.

• The document will be scanned into

memory.

START

Timer Operations

105

5. Special

Functions

Dial the receiving machine using one

of the following methods:

• Press a Rapid Key.

• Press the SPEED DIAL key and

enter a Speed Dial number (if you

enter less than 2 digits on the FO-

4700/FO-5550, or 3 digits on the

FO-5700, press the START key to

complete the entry).

• Enter a full fax number with the

numeric keys.

Press the START key.

Adjust the resolution and or contrast

if desired, and then press the START

key.

Load the document and then press the

START key.

• The document will be scanned into

memory.

(Example)

SPEED DIAL

RESOLUTION

CONTRAST

START

Timer Operations

106

Polling

(Continued from Initial procedure .)

Dial the receiving machine using one

of the following methods:

• Press a Rapid Key.

• Press the SPEED DIAL key and

enter a Speed Dial number (if you

enter less than 2 digits on the FO-

4700/FO-5550, or 3 digits on the

FO-5700, press the START key to

complete the entry).

• Enter a full fax number with the

numeric keys.

Press the START key.

(Example)

SPEED DIAL

START

Timer Operations

107

5. Special

Functions

Serial Polling

(Continued from Initial procedure .)

Dial the receiving machines using one

or more of the following methods:

• Press one or more Rapid Keys.

• Enter one or more Speed Dial

numbers, pressing the SPEED

DIAL key before each number.

(If you enter less than 2 digits on

the FO-4700/FO-5550, or 3 digits

on the FO-5700, press the START

key to complete the entry.)

• Enter one or more full fax numbers

with the numeric keys, pressing the

START key after each full number.

• Press one or more Group Keys.

Press the START key.

(Example)

SPEED DIAL

START

Timer Operations

108

Broadcasting

(Continued from Initial procedure .)

Dial the receiving machines using one

or more of the following methods:

• Press one or more Rapid Keys.

• Enter one or more Speed Dial

numbers, pressing the SPEED

DIAL key before each number.

(If you enter less than 2 digits on

the FO-4700/FO-5550, or 3 digits

on the FO-5700, press the START

key to complete the entry.)

• Enter one or more full fax numbers

with the numeric keys, pressing the

START key after each full number.

• Press one or more Group Keys.

Press the START key.

Adjust the resolution and or contrast

if desired, and then press the START

key.

(Example)

SPEED DIAL

RESOLUTION

CONTRAST

START

Timer Operations

110

Load the document and then press the

START key.

• The document will be scanned into

memory.

Canceling a timer operation

If you need to cancel a timer operation before it is performed, follow

the steps below.

♦ You will need to know the number assigned to the operation in

order to cancel it. If you don’t remember the number (it appears in

the display when you set the operation), print out the Timer List.

(See Chapter 6, Printing Out Reports and Lists .)

Press the TIMER key and then 2.

The display will show:

2:TIMER COMM. CLEAR

ENTER #(01-48)

Enter the 2-digit number assigned to

the operation.

TIMER

(Example)

START

Timer Operations

111

5. Special

Functions

Press the START key.

Press the STOP key repeatedly until

you return to the date and time

display.

START

STOP

Batch Transmission

112

Batch Transmission

Batch transmission allows you to store a number of documents in

memory for automatic transmission to one location at a set time. If

you often send documents to a particular location, this function helps

reduce telephone line costs by allowing you to conveniently send

multiple documents on one connection.

Note: If the telephone billing function is turned on, the batch transmis-

sion function cannot be used.

Programming a Batch Key

To perform a batch transmission, you must first program the number

of the receiving machine and the time of transmission into a Batch

Key. Any Rapid Key which has not already been programmed can be

used as a Batch Key.

If you specify a day-of-the-week in your program, the transmission

will be performed every week on that day. If you do not specify a day-

of-the-week, the transmission will be performed every day.

To program a Batch Key, follow the procedure for entering programs

explained in Entering and Using Programs in this chapter. In Step 10

of the initial prodedure, select “Batch transmission”.

Clearing a Batch Key

To clear a Batch Key, follow the procedure explained in Clearing a

Program Key in Entering and Using Programs in this chapter.

Storing documents for transmission

Up to 56 jobs (a job can consist of multiple pages) can be held in

memory for batch transmissions at any one time, regardless of the

number of Batch Keys used. When you store a document, it is given a

message number to distinguish it from other documents sent in the

same batch.

Batch Transmission

113

5. Special

Functions

♦If no documents have been stored under a Batch Key when the time

for transmission arrives, transmission will not take place.

Load the document (s).

•SEND READY will appear in the

display.

Press the appropriate Batch Key.

•After scanning, the message

number assigned to your document

will appear in the display.

Press the STOP key.

•The document will be transmitted

at the designated time along with

any other jobs stored under the

same key. After transmission, all

jobs in the batch will be cleared

from memory.

(Example)

CLEARSPSHIFTSPACE

27 28 29 30 31 32

STOP

Batch Transmission

114

Press the START key.

Enter the 3-digit message number

assigned to the document.

Canceing a document stored for batch transmission

If necessary, you can cancel a document stored for a batch

transmission before transmission takes place. To do so, you will need

to know the message number assigned to the document.

♦ If you don’t remember the message number, print out the Batch

Transmission List (see Batch Transmission List in Chapter 7).

Press the Batch Key in which the

document you want to clear has been

stored.

• Make sure no documents are in the

feeder.

(Example)

CLEARSPSHIFTSPACE

27 28 29 30 31 32

START

Entering and Using Programs

115

5. Special

Functions

Entering and Using Programs

If you frequently perform the same operation involving the same party,

you can program all the steps of the operation into one Program Key.

This allows you to perform the operation by simply pressing that key.

♦ Any Rapid Key which is not already programmed as a Rapid Key or

a Group Key can be used as a Program Key.

♦ You can also include a timer setting in the program to have the

operation performed automatically at a selected time.

♦ To clear a mistake, press the STOP key.

Initial procedure

To program a Program Key, first perform the following procedure.

After you have completed this procedure, go to the procedure for the

specific operation you want to program (see the following pages).

Press these keys:

The display will show:

Press 1 to select SET.

1:PROGRAM ENTRY MODE

1=SET, 2=CLEAR

Select a Program Key by pressing any

Rapid Key that has not yet been

programmed.

FUNCTION

(Example)

Entering and Using Programs

116

Enter a name for the program by

pressing the letter entry keys. (If you

don’t want to enter a name, go

directly to Step 5.)

Example: SHARP

Press the START key.

If you want to include a timer setting,

enter a two-digit number for the hour

(“01” to “12”) and a two-digit number

for the minute (“00” to “59”). (If not,

go directly to Step 9.)

Example: 9:25

Press the key to select A.M. or the *

# key to select P.M.

A.M. P.M.

Enter a 1-digit number for the day of

the operation (skip this step if the

operation will be performed within

the next 24 hours):

0: Sunday

1: Monday

2: Tuesday

3: Wednesday

4: Thursday

5: Friday

6: Saturday

Example: Monday

START

Entering and Using Programs

117

5. Special

Functions

Press the START key and go to the

specific procedure for your operation

(see the following pages).

Press the START key.

Press the key or the #* key until the

desired operation appears in the

display.

Transmission (SEND MODE)

Confidential transmission

Polling

Serial Polling

Broadcasting

Relay Request

Batch transmission (this will only

appear if a timer setting was made)

Memory Polling (this will not appear

if a timer setting was made)

START

Entering and Using Programs

118

Adjust the resolution and or contrast

if desired, and then press the START

key.

Press the START key.

Transmission

(Continued from Initial procedure .)

Dial the receiving machine using one

of the following methods:

• Press a Rapid Key.

• Press the SPEED DIAL key and

enter a Speed Dial number (if you

enter less than 2 digits on the FO-

4700/FO-5550, or 3 digits on the

FO-5700, press the START key to

complete the entry).

• Enter a full fax number with the

numeric keys.

(Example)

SPEED DIAL

RESOLUTION

CONTRAST

START

Entering and Using Programs

119

5. Special

Functions

Confidential transmission

(Continued from Initial procedure .)

Enter the mailbox number (2 digits).

(Go directly to Step 2 if the receiving

machine does not have mailboxes.) (Example)

Press the START key.

If you want the document to be sent

through memory, press the START

key.

If you want the document to be sent

directly from the feeder, press the

DOCUMENT key. (This is not

possible if you included a timer

setting.)

DOCUMENT

Press the STOP key repeatedly until

you return to the date and time

display.

START

STOP

START

Entering and Using Programs

120

Dial the receiving machine using one

of the following methods:

• Press a Rapid Key.

• Press the SPEED DIAL key and

enter a Speed Dial number (if you

enter less than 2 digits on the FO-

4700/FO-5550, or 3 digits on the

FO-5700, press the START key to

complete the entry).

• Enter a full fax number with the

numeric keys.

Press the START key.

Adjust the resolution and or contrast

if desired, and then press the START

key.

If you want the document to be sent

through memory, press the START

key.

If you want the document to be sent

directly from the feeder, press the

DOCUMENT key. (This is not

possible if you included a timer

setting.)

(Example)

SPEED DIAL

RESOLUTION

CONTRAST

DOCUMENT

START

Entering and Using Programs

121

5. Special

Functions

Polling

(Continued from Initial procedure .)

Dial the receiving machine using one

of the following methods:

• Press a Rapid Key.

• Press the SPEED DIAL key and

enter a Speed Dial number (if you

enter less than 2 digits on the FO-

4700/FO-5550, or 3 digits on the

FO-5700, press the START key to

complete the entry).

• Enter a full fax number with the

numeric keys.

Press the START key.

(Example)

SPEED DIAL

Press the STOP key repeatedly until

you return to the date and time

display.

Press the STOP key repeatedly until

you return to the date and time

display.

STOP

START

Entering and Using Programs

122

Serial Polling

(Continued from Initial procedure .)

Dial the receiving machines using one

or more of the following methods:

• Press one or more Rapid Keys.

• Enter one or more Speed Dial

numbers, pressing the SPEED

DIAL key before each number.

(If you enter less than 2 digits on

the FO-4700/FO-5550, or 3 digits

on the FO-5700, press the START

key to complete the entry.)

• Enter one or more full fax numbers

with the numeric keys, pressing the

START key after each full number.

• Press one or more Group Keys.

Press the START key.

(Example)

SPEED DIAL

Press the STOP key repeatedly until

you return to the date and time

display.

START

STOP

Entering and Using Programs

123

5. Special

Functions

Broadcasting

(Continued from Initial procedure .)

Dial the receiving machines using one

or more of the following methods:

• Press one or more Rapid Keys.

• Enter one or more Speed Dial

numbers, pressing the SPEED

DIAL key before each number.

(If you enter less than 2 digits on

the FO-4700/FO-5550, or 3 digits

on the FO-5700, press the START

key to complete the entry.)

• Enter one or more full fax numbers

with the numeric keys, pressing the

START key after each full number.

• Press one or more Group Keys.

Press the START key.

Adjust the resolution and or contrast

if desired, and then press the START

key.

(Example)

SPEED DIAL

RESOLUTION

CONTRAST

START

Entering and Using Programs

124

Press the START key

Relay Request

(Continued from Initial procedure .)

Enter the 2-digit relay group number

by pressing the numeric keys.

Press the START key.

Adjust the resolution and or contrast

if desired, and then press the START

key.

RESOLUTION

CONTRAST

(Example)

Press the STOP key repeatedly until

you return to the date and time

display.

START

STOP

START

Entering and Using Programs

127

5. Special

Functions

Clearing a Program Key

To clear a Program Key, follow these steps:

Press these keys:

The display will show:

Press 2 to select CLEAR.

(Example)

Adjust the resolution and or contrast

if desired, and then press the START

key.

Press the START key

Press the STOP key repeatedly until

you return to the date and time

display.

RESOLUTION

CONTRAST

1:PROGRAM ENTRY MODE

1=SET, 2=CLEAR

FUNCTION

Press the Program Key you want to

clear. B

STOP

START

Entering and Using Programs

128

Press the START key.

Press the STOP key repeatedly until

you return to the date and time

display.

Using a Program Key

Follow the steps below to perform a programmed operation.

If this is a transmission or memory

polling operation, load the document.

Press the appropriate Program Key.

(Example)

START

STOP

Entering and Using Programs

129

5. Special

Functions

Canceling a programmed timer operation

If a Program Key has been pressed for a timer operation and you need

to cancel the operation before it is performed, follow the steps below.

Note: This procedure will not work for a document stored for a batch

transmission. To cancel a batch transmission operation, see Canceling a

document stored for batch transmission in Batch Transmission in this

chapter.

Press the Program Key.

(Example)

Press the START key. START

Duplex Scanning for Two-sided Documents

130

Duplex Scanning for Two-sided Documents

To transmit or copy documents which have printing or graphics on

both sides of the page or pages, use Duplex Scanning. With this

function, you simply feed the document (all pages) through the

machine once, turn the stack of pages over, and feed it through again.

♦The machine will automatically sort the pages into the correct order

(front of 1st page, back of 1st page, front of 2nd page, back of 2nd

page, etc.).

♦Duplex Scanning can be used for copying (single copies and sorted

multiple copies only) and any type of transmission from memory.

♦Note that any blank sides must be included when scanning the

pages (if the number of pages is not equal each time the machine

scans the stack, an error will result). The blank sides will not, how-

ever, be printed out.

Load the document (s).

•Make sure the page(s) are front face

down, with the first page on the

bottom.

•SEND READY will appear in the

display.

DUPLEX SCAN

Press the DUPLEX SCAN key and

then the START key.

START

Duplex Scanning for Two-sided Documents

131

5. Special

Functions

Perform all steps of the desired copy

or memory transmission.

When all pages of the document have

been scanned, turn the stack over (do

not change the page order) and load it

again.

Press the START key.

START

Print Hold

132

Print Hold

If desired, you can have the fax hold all received documents in

memory instead of immediately printing them out. When you enter

the correct Print Hold code, the documents will print out.

Programming the Print Hold code

To use Print Hold, you must first program a 4-digit Print Hold code.

Follow the steps below to program or clear the code.

Press these keys:

The display will show:

Press 2 key to program the Print Hold

code, or 3 to clear the Print Hold

code. (Note: To clear the code, Option

Setting 30 must be set to NO.)

FUNCTION

6:PRINT HOLD

ENTER #(1-3,*,#)

SET CLEAR

Enter the 4-digit Print Hold code by

pressing the numeric keys.

Press the START key.

(Example)

Note: After entering the passcode, your fax will print it out for your

records. If you forget the passcode and have kept no record, contact your

Sharp dealer.

START

Print Hold

133

5. Special

Functions

Turning on Print Hold

To turn on the Print Hold function, set Option Setting 30 to YES. This

procedure is explained in Chapter 6, Optional Settings.

Note: The Print Hold function cannot be turned on when Power Save

Mode is on.

Printing out received documents

When the Print Hold function is turned on and you have received

documents in memory, RCVD PRINT HOLD FAX will appear in the

display. Follow the steps below to print out the documents:

Press these keys:

The display will show:

1:HOLD DATA PRINT

ENTER PASSCODE #

FUNCTION

Enter the 4-digit Print Hold code by

pressing the numeric keys.

Press the START key.

(Example)

START

Department Control

134

Department Control

Department Control is used to limit use of the fax machine to

authorized users. When it is activated, a department code must be

entered before an operation can be performed.

♦Department Control can only be activated by your Sharp dealer. If

you want to use this function, contact your dealer.

♦Department Control allows you to track the number of pages trans-

mitted as well as the transmission time for each authorized depart-

ment or person. See Department Usage List in Chapter 7.

Entering Department Codes

Up to 30 diﬀerent Department Codes can be entered to allow access to

the fax machine. Transmitted pages and transmission time will be kept

track of separately for each code. After you enter a code, inform the

appropriate group or individual.

♦A name must be entered for each code. Only the name, not the code,

will appear on the Department Usage List.

♦Be sure to keep a record of each code and name. If you misplace the

record, contact your dealer.

Press these keys:

The display will show:

9:DEPT. CODE MODE

1=SET, 2=CLEAR

FUNCTION

Press 1 to program a Department

Code, or 2 to clear a Department

Code. or

SET CLEAR

Department Control

135

5. Special

Functions

Entering: Enter a 2-digit number

from “01” to “30” with the numeric

keys. This number identifies the

Department Code that you will enter

in the next step.

Clearing: Enter the 2-digit number

that identifies the Department Code

you want to clear.

Entering: Enter a Department Code

(4 digits or the number of digits set by

Option Setting 27).

Clearing: Enter the Department Code

you want to clear, and go to Step 7.

(Example)

Press the START key.

(Example)

Enter a name for the Department

Code.

Press the START key.

(Example)

START

Department Control

136

Return to Step 3 to enter (or clear)

another Department Code, or press

the STOP key one or more times until

you return to the date and time

display.

Accessing the machine

When Department Control is activated, you must enter your

Department Code before performing an operation.

Note: You do not have to enter a Department Code to receive faxes man-

ually (by picking up an extension phone connected to the same line and

pressing the START key on the fax machine).

Enter your Department Code by

pressing the numeric keys, and then

perform the desired operation.

•If you do not begin the operation

within one minute after entering the

code, the fax will return to

controlled access mode.

(Example)

Step 3 or

STOP

Blocking Reception of Unwanted Faxes

137

5. Special

Functions

Blocking Reception of Unwanted Faxes

The Anti Junk Fax function allows you to block reception of faxes

from parties which you specify. This saves paper by not printing out

unwanted "junk" faxes.

To use this function, first turn it on by setting Option Setting 20 (Anti-

Junk Fax) to YES as explained in Chapter 6, and then enter the fax

numbers from which you do not want to receive faxes as shown

below.

♦Up to 50 numbers can be entered in the Anti Junk Number List.

♦To clear a number from the Anti Junk Number List, you need to

know the 2-digit number which identifies it. If you have forgotten

this number, print out the Anti Junk Number List as explained in

Chapter 7.

Press these keys:

The display will show:

Press 1 to enter a number in the Anti

Junk Number List, or 2 to clear a

number from the list.

8:STORE JUNK FAX #

1=SET, 2=CLEAR

SET CLEAR

FUNCTION

Blocking Reception of Unwanted Faxes

138

Entering: Enter a 2-digit number

from “01” to “50” with the numeric

keys. This number identifies the fax

number that you will enter in the next

step.

Clearing: Enter the 2-digit number

that identifies the fax number you

want to clear, and go to Step 5.

Enter the fax number.

Press the START key.

(Example)

Return to Step 3 to enter (or clear)

another fax number, or press the

STOP key repeatedly to return to the

date and time display.

Step 3 or

START

STOP

Telephone Billing

139

5. Special

Functions

Telephone Billing

If you are on a PBX, you can have the fax machine send a code to the

PBX that identifies the sender for billing purposes each time a fax is

sent. Telephone billing is possible in two ways: using Department

Control and by direct billing code entry.

Using Department Control

If you are using the Department Control function, you can use

Department Codes for telephone billing. In this case, the fax machine

will automatically send the Department Code that a department

member enters to access the fax machine to the PBX. The PBX can

then use the Department Code to bill the call to that department.

To use Department Control for telephone billing, program a

Department Code for each group that will use the fax machine (see

Department Control in this chapter), and then have your dealer

activate Department Control. After this, set Option Setting 26

(Telephone Billing Code) to ON as explained in Chapter 6, Optional

Settings.

Direct billing code entry

If you don’t want to use Department Control for telephone billing, you

can have users enter an assigned billing code (any number up 9 digits

long) each time they use the fax machine. The fax machine will

automatically send this code to the PBX for billing purposes. To use

this function, have your dealer activate the function and then set

Option Setting 26 (Telephone Billing Code) to ON as explained in

Chapter 6, Optional Settings.

Note: The billing code should be assigned by your PBX administrator.

Billing codes are not programmed into the fax machine.

Users should enter their billing code as follows when performing an

operation on the fax machine. The code need only be entered when

calling outside of the PBX.

Telephone Billing

140

Load the document (s).

• If you are using Normal Dialing,

press the SPEAKER key or pick

up an extension phone connected to

the same line.

• SEND READY will appear in the

display.

Enter the code to access an outside

line (max. of 3 digits).

Flip down the Rapid Key overlay and

press the Z key, enter the billing code

(max. of 9 digits), and then press the

Z key again.

• Note: The code will appear as

asterisks in the display and will not

appear in the Activity List or

Transaction Report.

Adjust the resolution and/or contrast

if desired.

Dial the other party by the desired

method and transmit the document.

RESOLUTION

CONTRAST

(Example)

Distinctive Ring

141

5. Special

Functions

Distinctive Ring

Important:

♦ To use distinctive ring, you must subscribe to a distinctive ring ser-

vice from your local phone company.

♦ Your fax machine may not be compatible with some distinctive ring

services.

Distinctive ring is a service offered by some local telephone

companies whereby they assign an additional second number to your

regular single line. The second number rings differently from your

normal number.

If you subscribe to a distinctive ring service, you can set the fax

machine to automatically answer when your second number is called.

This allows you to use the second number as an exclusive fax number.

To have your fax automatically answer when your second number is

called, follow the steps below:

Press these keys:

The display will show:

4:OPTIONAL SETTING

ENTER #(01-34, * ,#)

FUNCTION

Enter the number 28 by pressing the

numeric keys.

Distinctive Ring

142

Press a number from 1 to 3 to select

the ring pattern below that matches

your second number’s ring pattern.

Or, press 4 to have your fax

automatically answer your normal

telephone number. Press 5 to turn off

the distinctive ring function.

RING PATTERN 1 Two short rings

RING PATTERN 2 One short, one long, and one

short ring

RING PATTERN 3 Two short rings and one long ring

STANDARD RING Your standard (normal) ring

pattern

OFF SETTING Turn distinctive ring off

Press the STOP key repeatedly to

return to the date and time display.

STOP

143

6. Optional

Settings

6. Optional Settings

The option settings let you customize the fax machine to better suit

your needs.

An initial setting has been made for each option at the factory. To

change a setting, follow the steps below to access the option, and then

change the setting as explained in the option setting list that follows.

Press the FUNCTION key and 4.

The display will show:

Press the numeric keys to enter the 2-

digit number (“01” to “34”) of the

option setting you want to set.

Press * or # to scroll through the

option settings. When the desired

option setting appears, press the

START key.

4:OPTIONAL SETTING

ENTER #(01-34, * ,#)

Example:

Option Setting 1

FUNCTION

Enter a selection for the option setting

by pressing the numeric keys. See the

list that follows for an explanation of

each of the option settings.

Optional Settings

146

Setting 08: SECURITY SELECTION

Press 1 (ON) to turn polling security on, or 2 (OFF) to turn it off.

♦Initial setting: 1

Setting 09: ERROR CORRECTION MODE (ECM)

Press 1 (YES) to have any distortions in a transmission due to noise

on the telephone line corrected before print-out at the receiving end.

This is only eﬀective when the other machine has ECM as well. Press

2 (NO) to turn the function off.

Note for FO-5700: If the transmission or reception is taking place in

Super G3 mode, ECM will operate regardless of the ECM setting.

♦Initial setting: 1

Setting 10: AUTO COVER SHEET

Press 1 (YES) to have the fax automatically generate a cover sheet

and send it as the last page of each transmission. Press 2 (NO) to turn

the function off.

♦Initial setting: 2

Note: In North America, Setting 11 is not used.

Setting 12: COPY SCANNING

This setting is used to reduce copies slightly before printing to ensure

that data on the edges are not cut off. Press 1 (AUTO) for automatic

reduction, or 2 (100%) for no reduction.

♦Initial setting: 2

Setting 13: COPY CUT-OFF

This settting determines how the fax machine will copy documents

that are longer than the printing paper. Press 1 (CONTINUE) to have

the remainder of the document printed on a second page, or 2 (CUT-

OFF) to cut off (not print) the remainder.

♦Initial setting: 2

Optional Settings

147

6. Option

Settings

Setting 14: RECEIVE REDUCE

This setting is used to reduce received documents slightly before

printing to ensure that data on the edges are not cut off. Press 1

(AUTO) for automatic reduction, or 2 (100%) for no reduction.

♦Initial setting: 1

Setting 15: IMAGE MEMORY PRINT

Press 1 (YES) to include a copy of part of the first page of the

transmitted document on the Transaction Report. Press 2 (NO) to turn

the function off. This setting is only effective when transmitting from

memory.

♦Initial setting: 1

Setting 16: CASSETTE SELECTION

Press 1 if you want the fax machine to automatically select the

printing paper source (tray or cassette) according to the size of the

first page of the document received or copied (if the document

consists of multiple pages of diﬀerent sizes, all pages will be printed

on the same size of paper based on the size of the first page).

Press 2 if you want the fax machine to automatically select the

printing paper source (tray or cassette) according to the size of each

page received or copied (if a document consists of multiple pages of

different sizes, each page will be printed on the paper that best

matches its size).

Press 3 if you want to set a fixed order of priority for the paper

sources. When the 1ST PRIORITY setting appears, choose whether

you want paper always drawn from the tray (press 1) or the cassette

(press 2) regardless of the size of the received or copied document.

When the 2ND PRIORITY setting appears, choose whether you want

paper drawn from the other source (press 1) in the event that the “1st

priority” source runs out of paper, or whether you want the incoming

fax received to memory (press 2 for NONE).

Optional Settings

148

Note for FO-4700: This setting will only appear if your dealer has

installed the paper cassette option and Option Setting 33 (Seperate

Mode) is turned oﬀ.

Note for FO-5550/FO-5700: This setting will not appear if Option

Setting 33 (Separate Mode) is turned on.

♦Initial setting: 1

Setting 17: RETRANSMISSION TIMES

This sets the number of times the fax will reattempt a memory

transmission which has been interrupted by a line error or power

failure. Enter any 2-digit number from 01 to 14, or enter 00 to turn oﬀ

the function.

♦Initial setting: 10

Setting 18: RETRANSMISSION INTERVAL

You can select the number of minutes the fax waits between each

memory retransmission attempt. Enter 01 for 1 minute, 02 for 2

minutes, etc., up to a maximum of 15 minutes. If you do not want the

fax to wait between attempts, enter 00.

♦Initial setting: 02

Setting 19: HEATER MODE

To conserve power, you can turn off the laser printer heater in your fax

machine. When this is done, the heater will turn on automatically

when you receive a document (there will be a slight delay before

printing while it warms up) and turn off when printing is completed.

Press 2 to turn off the heater, or 1 to keep it on.

♦Initial setting: 2

Setting 20: ANTI-JUNK FAX

Press 1 to block reception from fax numbers entered in the Anti Junk

Fax List. Press 2 to allow reception from all numbers.

♦Initial setting: 2

Optional Settings

149

6. Option

Settings

Setting 21: ALARM VOLUME

This sets the volume of the beep sound that alerts you to error

conditions and informs you that operations have been completed.

Press 1 for HIGH, 2 for LOW, or 3 for OFF.

♦Initial setting: 2

Setting 22: DIAL MODE

This sets the dial mode. Press 1 if you are on a touch-tone line, or 2 if

you are on a pulse dial (rotary) line.

♦Initial setting: 1

Setting 23: QUICK ON-LINE

When you transmit a multi-page document, this setting determines

whether the fax machine will dial the receiving party and begin

transmitting while scanning is still in progress, or wait until all pages

have been scanned before dialing. Press 1 to have the fax machine dial

and begin transmission while scanning is still in progress, or 2 to have

the fax machine wait until all pages have been scanned.

♦Initial setting: 1

Setting 24: MULTI TTI

If you are using Department Control, you can press 1 to have the

department name (the name associated with the department code

entered by an operator to access the fax) appear at the top of each

transmitted document. This will appear in place of the name entered

in Entering Your Name and Fax Number in Chapter 1. Press 2 to turn

Multi TTI oﬀ (the sender’s name entered in Chapter 1 will appear).

♦Initial setting: 2

Setting 25: BEEP LENGTH

This sets the duration of the beep that signals the end of transmission,

reception, or copying. Press 1 for 3 seconds, 2 for 1 second, or 3 for

no beep.

♦Initial setting: 1

Optional Settings

150

Setting 26: TELEPHONE BILLING CODE

This setting allows you to use Department Codes or direct billing

codes for telephone billing on a PBX. (Your dealer must first activate

Department Control or direct billing code entry.) Press 1 to turn

telephone billing on, or 2 to turn it off.

♦Initial setting: 2

If you pressed 1, the BILLING CODE DIAL selection will

subsequently appear. Press 1 if your PBX must receive the billing

code before dialing a telephone number, or 2 if it must receive the

billing code after dialling a telephone number. (Refer to your PBX

manual or consult your PBX adminstrator for this information.)

Note: If you select AFTER for the BILLING CODE DIAL selection, you

must press the REDIAL key after dialing if you use the SPEAKER key.

Setting 27: DEPARTMENT CODE DIGITS

Use this setting if you are using Telephone Billing and need to change the

number of digits of Department Codes to accord with your PBX’s tele-

phone billing system. Enter any number from 3 to 9.

♦Initial setting: 4

Setting 28: DISTINCTIVE RING

This sets the ring pattern to which your fax will answer if you subscribe

to a distinctive ring service. Enter a number from 1 to 5 to select a pat-

tern. See Distinctive Ring in Chapter 5 for more details.

♦Initial setting: 5

Optional Settings

151

6. Option

Settings

Setting 29: VERIFICATION STAMP

Press 1 if you want the fax machine to stamp each original document

page as it is scanned. After scanning, you can check to see if all pages

have been stamped to verify that no double feeds occurred. Press 2 to turn

the function off.

Note: To use this function, your dealer must install the Verification

Stamp option.

♦Initial setting: 2

Setting 30: PRINT HOLD

Press 1 if you want the fax machine to hold received documents in mem-

ory instead of immediately printing them out (note that you must first

enter a Print Hold passcode as explained in Print Hold in Chapter 5). To

turn off the Print Hold function, press 2, enter the 4-digit Print Hold pass-

code, and then press START.

♦Initial setting: 2

Setting 31: PC INTERFACE MODE

If you have connected the fax machine to a computer, press 1 to turn on

PC Interface mode. Press 2 to turn off PC Interface mode.

Note: This setting will only appear if your dealer has installed the PC

interface option.

♦Initial setting: 1

Setting 32: COPY RESOLUTION

Use this setting to select the default copying resolution (the resolution

used for copying if a setting is not made with the RESOLUTION

key). Press 1 (S-FINE) to set the default resolution to SUPER FINE,

or 2 to set it to FINE.

♦Initial setting: 2

Printing Lists and Reports

154

Activity Report (List 01)

This report shows information on your most recently performed send

and receive operations (a combined maximum of 30 operations can

appear). The report is divided into two parts: the SEND REPORT,

which shows information on transmissions, and the RECEIVE

REPORT, which shows information on receptions.

♦If Option Setting 4 (Auto Listing) is set to YES, a report will be

automatically printed out whenever information on 30 operations

has accumulated. (A report can still be printed on demand at any

time.)

♦All information is erased after a report is printed out. If automatic

print-out is turned off and the report is not printed manually for 30

operations, the information on the oldest operation will be overwrit-

ten each time a new operation is performed.

Explanation of headings

SENDER/

RECEIVER

The name or fax number of the other machine involved in

the transaction. If that machine does not have an ID

function, the communication mode will appear (for

example, "G3").

START The time at which transmission/reception started.

TX/RX TIME Total time taken for transmission/reception.

PAGES Number of pages transmitted/received.

Printing Lists and Reports

156

Timer List (List 02)

This list shows the timer operations that are currently set.

Telephone Number List (List 03)

This list shows the fax numbers that have been programmed for

automatic dialing.

Relay Group List (List 04)

This list shows the relay groups that have been programmed.

Printing Lists and Reports

157

7. Printing

Lists

Passcode List (List 05)

This list shows settings made for polling security, your name and fax

number as programmed in the fax machine, a sample of the header

printed at the top of every page you transmit (HEADER PRINT), and

the numbers entered in the relay passcode list.

Optional Setting List (List 06)

This list shows the current status of the option settings.

Printing Lists and Reports

158

Program and Group List (List 07)

The top part of this list shows the programs that have been entered.

The bottom part shows the fax numbers that have been programmed

into Group Keys.

Batch Transmission List (List 08)

The Batch Transmission List shows the documents that are currently

stored for batch transmission.

Printing Lists and Reports

159

7. Printing

Lists

Department Usage List (List 09)

This list shows total transmission time and pages transmitted

(including polling time and pages polled) for each department during

the period indicated on the list. The information is only available if

Department Control has been activated. The bottom part of the list

shows information about relay broadcast operations performed on the

request of other fax machines.

♦Each time you print out the report, the data is cleared and a new

period begins.

Confidential Reception List (List 10)

This list shows which mailboxes have received confidential

documents and the total number of pages received. Print this list out

whenever RCVD CONFIDENTIAL RX appears in the display.

The Housing

162

The Housing

Wipe the external parts and surface of the machine with a dry cloth.

Caution!

Do not use benzene or thinner. These solvents may damage or

discolor the machine.

Replacing the Verification Stamp

If you are using the Verification Stamp function, you will need to

replace the ink cartridge in the stamp unit when it runs out of ink

(when the stamped mark on original documents becomes faint). A

new ink cartridge can be obtained from your dealer.

Remove the original document OUT

tray.

Press down on the protruding tab of

the green ink cartridge and pull the

cartridge out with your fingers.

Replacing the Verification Stamp

163

8. Maintenance

Insert the new ink cartridge into the

machine (make sure that the tab is

facing out).

Replace the original document OUT

tray.

164

9. Troubleshooting

Problems and Solutions

Line error

Problem Solution

LINE ERROR appears in

the display, and/or a

transaction report is

printed out with COM. E-

and a number from 0 to 31

in the NOTE column.

Try the transaction again. If the error persists, check

the following:

• Check the hookup. The cord from the TEL. LINE

jack to the wall jack should be no longer than six

feet.

• Make sure there are no modem devices sharing the

same telephone line.

• Check with the other party to make sure their fax

machine is functioning properly.

• Have your telephone line checked for line noise.

• Try connecting the fax machine to a different

telephone line.

• If the problem still occurs, your fax machine may

need service.

Problems and Solutions

167

9. Trouble-

shooting

The quality of copies is

poor and/or black spots

appear.

• Any dirt or material on the scanning glass will

cause spots to appear on copies and transmitted

faxes. Clean the scanning glass as explained in

Chapter 8.

Dots appear at regular

intervals on received

documents and copies.

• The drum cartridge may be damaged. Replace the

drum cartridge.

General problems

Problem Solution

Nothing appears in the

display. • Make sure the power cord is properly plugged into

a power outlet and the power switch is turned on.

• Connect another electrical appliance to the outlet to

see if it has power.

The machine does not

respond when you press

any of its keys.

• If a beep sound is not made when you press the

keys, turn off the power switch and then turn it on

again several seconds later.

Automatic document

feeding does not work for

transmission or copying.

• Check the size and weight of the document (see

Transmittable Documents

in Chapter 2).

No reception occurs when

polling is attempted. • Make sure you have not run out of paper.

• Make sure the transmitting machine is in automatic

reception mode.

• If the transmitting machine has polling security,

make sure that your fax number has been entered

both in your machine and in the transmitting

machine.

Messages and Signals

169

9. Trouble-

shooting

NO RELAY FUNC A relay request has been denied because the other

machine does not have a relay broadcast function, its

memory is full, or it is not a Sharp machine.

ONHOOK DIAL MODE The SPEAKER key has been pressed and the fax

machine is waiting for you to dial.

PAPER JAM The printing paper is jammed. See the following

section,

Clearing Paper Jams

POWER SAVE MODE Power Save Mode is on. See

Power Save Mode

Chapter 5.

RCVD CONF. FAX A confidential fax has been received in memory. Print

the fax as explained in

Confidential Operations

Chapter 5.

RCVD PRINT HOLD FAX The Print Hold function has been turned on and you

have received one or more faxes in memory. Print out

the faxes as explained in

Print Hold

in Chapter 5.

RCVD RELAY REQUEST Your fax machine has received a Relay Broadcast

request and is transmitting the requested document

to the end receiving machines. See

Relay Broadcast

Relay Request

in Chapter 5.

RELAY REFUSED A relay request has been denied because your fax

number has not been entered in the relay machine’s

list of permitted numbers, an auto dial number not

programmed in the relay machine was specified, or

your fax number has not been programmed in your

machine.

REMOVE ORIGINAL(S) The original document is jammed. See the following

section,

Clearing Paper Jams

SIZE ERROR This message will be followed by one of the paper

sources in parentheses, and informs you that the

paper loaded in that source is not all the same size.

REPLACE TONER The toner cartridge must be replaced.

RX DOCUMENT TRAY

OFF The received document tray is not attached. Attach it

as explained in

Connections

in Chapter 1 (the tray

must be attached for the fax machine to operate

properly.)

Specyfikacje produktu

Marka:	Sharp
Kategoria:	faks
Model:	FO-5700

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