Instrukcja obsługi OKI C5550N
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User’s Guide
C5550 MFP
C5000 Series
C5000
Preface > 2
P
REFACE
Every effort has been made to ensure that the information in this document is
complete, accurate, and up-to-date. Oki assumes no responsibility for the results of
errors beyond its control. Oki also cannot guarantee that changes in software and
equipment made by other manufacturers and referred to in this guide will not affect
the applicability of the information in it. Mention of software products manufactured
by other companies does not necessarily constitute endorsement by Oki.
While all reasonable efforts have been made to make this document as accurate and
helpful as possible, we make no warranty of any kind, expressed or implied, as to
the accuracy or completeness of the information contained herein.
The most up-to-date drivers and manuals are available from the Oki web site:
http://www.okiprintingsolutions.com
Copyright © 2008 Oki Europe Ltd.
Oki and Microline are registered trademarks of Oki Electric Industry Company, Ltd.
Energy Star is a trademark of the United States Environmental Protection Agency.
Microsoft, MS-DOS and Windows are registered trademarks of Microsoft
Corporation.
Other product names and brand names are registered trademarks or trademarks of
their proprietors.
As an Energy Star Program Participant, the manufacturer has
determined that this product meets the Energy Star guidelines for
energy efficiency.
This product complies with the requirements of the Council
Directives 89/336/EEC (EMC), 2006/95/EC/(LVD) and 1999/5/EC
(R&TTE) as amended where applicable on the approximation of
the laws of the member states relating to electromagnetic
compatibility, low voltage and radio & telecommunications
terminal equipment.
Emergency first aid > 3
E
MERGENCY
FIRST
AID
Take care with toner powder:
If swallowed, give small amounts of cold water
and seek medical attention. DO NOT attempt to
induce vomiting.
If inhaled, move the person to an open area for
fresh air. Seek medical attention.
If it gets into the eyes, flush with large amounts
of water for at least 15 minutes keeping eyelids
open. Seek medical attention.
Spillages should be treated with cold water and
soap to help reduce risk of staining skin or
clothing.
M
ANUFACTURER
Oki Data Corporation,
4-11-22 Shibaura, Minato-ku,
Tokyo 108-8551,
Japan
I
MPORTER
TO
THE
EU/
AUTHORISED
REPRESENTATIVE
Oki Europe Limited (trading as OKI Printing Solutions)
Blays House
Wick Road
Egham
Surrey TW20 0HJ
For all sales, support and general enquiries contact your local
distributor.
Environmental information > 4
E
NVIRONMENTAL
INFORMATION
Contents > 5
C
ONTENTS
Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Emergency first aid . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Manufacturer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Importer to the EU/authorised representative . . . . . 3
Environmental information . . . . . . . . . . . . . . . . . . . . . 4
Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Notes, cautions and warnings. . . . . . . . . . . . . . . . . . 10
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
About this guide . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
On-line usage . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Printing pages . . . . . . . . . . . . . . . . . . . . . . . . . . 16
MFP overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Front view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Rear view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
The control panel . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Copy and dialling area . . . . . . . . . . . . . . . . . . . . 19
LCD and function area . . . . . . . . . . . . . . . . . . . . 19
Start and other keys. . . . . . . . . . . . . . . . . . . . . . 20
Changing the display language . . . . . . . . . . . . . . . . . 20
Getting started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Installing MFP drivers and utilities. . . . . . . . . . . . . . . 21
Twain and printer drivers . . . . . . . . . . . . . . . . . . 21
MFP network setup tool. . . . . . . . . . . . . . . . . . . . 22
Paper recommendations . . . . . . . . . . . . . . . . . . . . . 23
Cassette tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Multi purpose tray . . . . . . . . . . . . . . . . . . . . . . . . . 24
Face down stacker . . . . . . . . . . . . . . . . . . . . . . . . . 25
Face up stacker . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Loading paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Cassette tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Multi purpose tray . . . . . . . . . . . . . . . . . . . . . . . . . 29
Configuring your machine..... . . . . . . . . . . . . . . . . . . 31
Minimum configuration requirements . . . . . . . . . . . . 31
Pre-configuration information . . . . . . . . . . . . . . . . . . 31
General. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Fax set up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Network set up . . . . . . . . . . . . . . . . . . . . . . . . . 32
Contents > 6
Internet communication features . . . . . . . . . . . . . 35
Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
....from the web page . . . . . . . . . . . . . . . . . . . . . 37
....From the management utility . . . . . . . . . . . . . 38
....from the scanner control panel . . . . . . . . . . . . 39
Specifying the administrative settings. . . . . . . . . . 45
Contents of each printer menu. . . . . . . . . . . . . . . 46
Explanation of filing protocols . . . . . . . . . . . . . . . . . 61
Setting the fax facility . . . . . . . . . . . . . . . . . . . . . . . 66
Initial set up . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
Advanced set up . . . . . . . . . . . . . . . . . . . . . . . . 67
Print settings and security . . . . . . . . . . . . . . . . . . . . 74
PCL or postscript?. . . . . . . . . . . . . . . . . . . . . . . . . . 74
Printing preferences in windows applications . . . . . . . 74
Postscript emulation . . . . . . . . . . . . . . . . . . . . . . 75
PCL emulation . . . . . . . . . . . . . . . . . . . . . . . . . . 76
Secure printing. . . . . . . . . . . . . . . . . . . . . . . . . . . . 77
Sending the document . . . . . . . . . . . . . . . . . . . . 77
Printing the document . . . . . . . . . . . . . . . . . . . . 79
Deleting a secure print document. . . . . . . . . . . . . 80
Store to hard disk. . . . . . . . . . . . . . . . . . . . . . . . . . 81
Sending the document . . . . . . . . . . . . . . . . . . . . 82
Printing the document . . . . . . . . . . . . . . . . . . . . 82
Deleting a stored document. . . . . . . . . . . . . . . . . 82
Encrypted secure printing . . . . . . . . . . . . . . . . . . . . 83
Sending the document . . . . . . . . . . . . . . . . . . . . 83
Printing the document . . . . . . . . . . . . . . . . . . . . 85
Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86
Loading document(s) for copying . . . . . . . . . . . . . . . 86
Placing document(s) in the ADF . . . . . . . . . . . . . . . . 86
Placing document(s) on the glass . . . . . . . . . . . . . . . 88
Sending document(s) via e-mail . . . . . . . . . . . . . . . . 88
Basic operation . . . . . . . . . . . . . . . . . . . . . . . . . 88
Advanced operation . . . . . . . . . . . . . . . . . . . . . . 90
Sending document(s) to a file server . . . . . . . . . . . . 92
Copying. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93
Basic operation . . . . . . . . . . . . . . . . . . . . . . . . . 93
Advanced operation . . . . . . . . . . . . . . . . . . . . . . 93
Faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .100
Basic operation . . . . . . . . . . . . . . . . . . . . . . . . .100
Advanced operation . . . . . . . . . . . . . . . . . . . . . .102
Cancel fax jobs . . . . . . . . . . . . . . . . . . . . . . . . .107
Fax job reports . . . . . . . . . . . . . . . . . . . . . . . . .108
Contents > 7
Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .109
Scanner operation . . . . . . . . . . . . . . . . . . . . . . .109
A look at the user interface . . . . . . . . . . . . . . . . .110
Using the basic features . . . . . . . . . . . . . . . . . . .111
Other tools . . . . . . . . . . . . . . . . . . . . . . . . . . . .118
Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119
Consumable order details . . . . . . . . . . . . . . . . . . . .120
Replacing consumable items . . . . . . . . . . . . . . . . . .121
Toner cartridge replacement . . . . . . . . . . . . . . . .121
Image drum replacement . . . . . . . . . . . . . . . . . .127
Transfer belt replacement . . . . . . . . . . . . . . . . . .132
Fuser replacement . . . . . . . . . . . . . . . . . . . . . . .136
Cleaning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .140
....the ADF . . . . . . . . . . . . . . . . . . . . . . . . . . . .140
....the document glass . . . . . . . . . . . . . . . . . . . .141
....the LED head. . . . . . . . . . . . . . . . . . . . . . . . .142
Installing upgrades . . . . . . . . . . . . . . . . . . . . . . . . . 144
Order codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .144
Duplex unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .144
Memory upgrade . . . . . . . . . . . . . . . . . . . . . . . . . .146
Hard disk drive. . . . . . . . . . . . . . . . . . . . . . . . . . . .149
Additional paper tray. . . . . . . . . . . . . . . . . . . . . . . .151
Storage cabinet . . . . . . . . . . . . . . . . . . . . . . . . . . .151
Adjusting windows printer drivers . . . . . . . . . . . . . . .152
PCL driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . .152
Postscript driver. . . . . . . . . . . . . . . . . . . . . . . . .153
Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . 154
Clearing paper jams . . . . . . . . . . . . . . . . . . . . . . . .154
In the ADF...... . . . . . . . . . . . . . . . . . . . . . . . . .154
In the printer....... . . . . . . . . . . . . . . . . . . . . . . .155
Fax problem checklist . . . . . . . . . . . . . . . . . . . . . . .164
LCD message list . . . . . . . . . . . . . . . . . . . . . . . . . .166
Information and warning messages . . . . . . . . . . .166
Error messages . . . . . . . . . . . . . . . . . . . . . . . . .171
Error messages during Networking . . . . . . . . . . . .180
Error messages during E-mailing . . . . . . . . . . . . .180
Error messages during Filing . . . . . . . . . . . . . . . .183
A guide to printing . . . . . . . . . . . . . . . . . . . . . . . . . 186
How to access the driver screens . . . . . . . . . . . . . . .186
Changing the driver defaults . . . . . . . . . . . . . . . . . .187
Windows XP/2000/Server 2003 . . . . . . . . . . . . . .187
Changing the application’s driver settings . . . . . . . . .187
Contents > 8
PCL saved driver settings . . . . . . . . . . . . . . . . . . . .187
Saving a set of driver settings . . . . . . . . . . . . . . .187
Recalling saved driver settings. . . . . . . . . . . . . . .188
Setting the driver device options . . . . . . . . . . . . . . .188
Blacks and greys (black overprint) . . . . . . . . . . . . . .189
Black printing (black generation) . . . . . . . . . . . . . . .190
Composite black. . . . . . . . . . . . . . . . . . . . . . . . .190
True (pure) black . . . . . . . . . . . . . . . . . . . . . . . .190
Fine lines enhancement. . . . . . . . . . . . . . . . . . . . . .192
Greyscale printing. . . . . . . . . . . . . . . . . . . . . . . . . .192
Colour matching . . . . . . . . . . . . . . . . . . . . . . . . . . .194
Basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .194
What this guide describes . . . . . . . . . . . . . . . . . .195
Printer colour management . . . . . . . . . . . . . . . . . . .196
About RGB and CMYK colour . . . . . . . . . . . . . . . .197
About the printer drivers. . . . . . . . . . . . . . . . . . .197
Office colour . . . . . . . . . . . . . . . . . . . . . . . . . . . . .198
Office colour - RGB options . . . . . . . . . . . . . . . . . . .199
Customising RGB office colour
with the colour correct utility . . . . . . . . . . . . . . .200
Graphic pro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .200
Matching mfp colour to an RGB input device . . . . .201
Printer simulation. . . . . . . . . . . . . . . . . . . . . . . .201
CMYK ink simulation . . . . . . . . . . . . . . . . . . . . . .201
More accurate mfp colour . . . . . . . . . . . . . . . . . .201
Types of ICC profile supported . . . . . . . . . . . . . . . . .202
Graphic pro workflow – overview . . . . . . . . . . . . . . .202
Step 1 - Gather or create the ICC profiles . . . . . . .203
Step 2 - Down loading ICC profiles to the hard
disk . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .203
Step 3 - Select ICC profiles in the printer
driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . .204
Matching the colour of a monitor, scanner or
camera . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .205
Simulating another printer - RGB source data . . . . . .207
CMYK ink simulations - CMYK source data . . . . . . . . .210
Rendering intents . . . . . . . . . . . . . . . . . . . . . . . . . .212
Perceptual . . . . . . . . . . . . . . . . . . . . . . . . . . . . .212
Saturation . . . . . . . . . . . . . . . . . . . . . . . . . . . . .212
Relative colorimetric . . . . . . . . . . . . . . . . . . . . . .212
Absolute colorimetric . . . . . . . . . . . . . . . . . . . . .213
Pure black text / graphics . . . . . . . . . . . . . . . . . . . .213
Colour match precision . . . . . . . . . . . . . . . . . . . . . .213
Contents > 9
Printer driver settings for ICC profile creation or no
colour matching . . . . . . . . . . . . . . . . . . . . . . . .213
Finishing options . . . . . . . . . . . . . . . . . . . . . . . . . .214
Booklet printing (imposition) . . . . . . . . . . . . . . . .215
Collating . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .218
Colour separation . . . . . . . . . . . . . . . . . . . . . . . .219
Separating queued print jobs. . . . . . . . . . . . . . . .220
Cover print . . . . . . . . . . . . . . . . . . . . . . . . . . . .221
Custom page size . . . . . . . . . . . . . . . . . . . . . . . .222
Duplex (double-sided) printing. . . . . . . . . . . . . . .225
Printing multiple pages on one sheet (N-up) . . . . .227
Poster printing . . . . . . . . . . . . . . . . . . . . . . . . . .228
Scale to page. . . . . . . . . . . . . . . . . . . . . . . . . . .230
Watermarks. . . . . . . . . . . . . . . . . . . . . . . . . . . .231
Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 233
Index. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 239
Oki contact details . . . . . . . . . . . . . . . . . . . . . . . . . 242
Notes, cautions and warnings > 10
N
OTES
,
CAUTIONS
AND
WARNINGS
For the protection of your product, and in order to ensure that
you benefit from its full functionality, this model has been
designed to operate only with genuine Oki Printing Solutions
toner cartridges. These can be identified by the Oki Printing
Solutions trademark. Any other toner cartridge may not operate
at all, even if it is described as “compatible”, and if it does work,
your product's performance and print quality may be degraded.
Use of non-genuine products may invalidate your warranty.
Specifications subject to change without notice. All trademarks
acknowledged.
NOTE
A note provides additional information to supplement the
main text.
CAUTION!
A caution provides additional information which, if
ignored, may result in equipment malfunction or
damage.
WARNING!
A warning provides additional information which, if
ignored, may result in a risk of personal injury.
Introduction > 11
I
NTRODUCTION
Congratulations on choosing this Oki Printing Solutions Multi
Function Product (MFP). It is designed with advanced features, to
give you clear, vibrant colour prints and crisp black and white
pages at high speed on a range of office print media.
With this MFP, you can instantly scan paper-based documents
and deliver the electronic image to various destinations including
e-mail addresses, printers, ftp servers or someone else's
computer on the network. This MFP also has a “walk-up” fax
facility allowing you to send your documents to a destination fax
number instantly.
Your MFP includes these features:
>ProQ2400 multi-level technology produces subtler tones
and smoother gradations of colour to lend photographic
quality to your documents.
>Up to 20 pages per minute in full colour for fast printing of
high impact colour presentations and other documents.
Up to 10 copies per minute (at 300 dpi) in full colour for
fast copying.
>Up to 32 pages per minute in black and white for fast and
efficient printing of all general purpose documents not
requiring colour.
Up to 16 copies per minute (at 300 dpi) in black and white
for fast and efficient copying of all general purpose
documents not requiring colour.
>1200 x 600dpi (dots per inch) and ProQ2400 print
resolution for high quality image production showing the
finest detail.
>600 x 600dpi (dots per inch) copy resolution.
>Single Pass Colour Digital LED technology for high speed
processing of your printed pages.
>New Profile Assistant utility allows you to download ICC
profiles to the hard disk (Hard Disk Drive required).
>Photo Enhance mode to improve printouts of photographic
images (Windows PCL driver only).
Introduction > 12
>High speed USB 2.0 interface.
>Template Manager 2006 utility for Windows enables the
design and print of business cards, banners, labels with
ease.
>“Ask Oki” – a user-friendly function that gives a direct link
from your printer driver screen (but not always illustrated
in this guide) to a dedicated web site specific to the exact
model you are using. This is where you’ll find all the
advice, assistance and support you could need to help you
get the best possible results from your Oki printer.
>Scan to E-mail - Connected to an Ethernet network and a
SMTP server, this MFP allows you to transmit document(s)
over the internet via e-mail. With a touch of the e-mail
key and the selection of your recipients' e-mail addresses,
the document(s) is/are first scanned and converted into
an image file, and then transmitted to remote recipients
within minutes.
>Scan to FTP - Allows you to send scanned documents to a
server or a personal computer's file folder over an intranet
with FTP (File Transfer Protocol), HTTP (Hypertext
Transfer Protocol), CIFS (Common Internet File System)
protocol. The scan to filing feature removes the need for
the mail server to handle large attachments.
>Digital Copying - An intuitive control panel, makes digital
copying fast and easy.
>Network/PC Printing - When connected to a network, the
MFP is able to perform network or PC printing (available in
“Scan-to Mode”).
>Multiple Pages Sending - With the Auto Document Feeder
(ADF), the MFP allows a stack of up to 50 page
document(s) to be continuously scanned.
>Faxing - An intuitive control panel, makes direct faxing
fast and easy.
>Advanced fax transmission and reception, including
delayed transmissions, sending to multiple locations and
polling.
Introduction > 13
>Address Book/Phone Book/Profiles Managing - This
provides a convenient way to manage all the e-mail
addresses, fax numbers and profiles (filing destinations).
Simply typing the machine's IP address in the URL field of
your browser will prompt the MFP web page. This web
page allows you to create up to 300 e-mail addresses, 200
fax numbers and several filing destinations to manage
your document.
The following optional features are available:
>Internal hard disk drive for storage of overlays, macros
and downloadable fonts, and automatic collation of
multiple copies of multi page documents.
>Additional memory, to allow printing of more complex
pages.
>Additional paper tray for loading a further 530 sheets to
minimise operator intervention, or different paper stocks
for letterhead stationery, alternative paper sizes or other
print media.
>Automatic two-sided (duplex) printing for economical use
of paper and compact printing of larger documents.
>Storage cabinet.
Introduction > 14
A
BOUT
THIS
GUIDE
This manual is your user’s guide (check the web site,
www.okiprintingsolutions.com, for the most up-to-date version)
for your MFP and forms part of the overall user support listed
below:
>Installation Safety booklet: to provide information for
safe use of the MFP.
This is a paper document that is packaged with the MFP
and should be read before setting up your MFP.
>Set-up guide: to describe how to unpack, connect and
turn on your MFP.
This is a paper document that is packaged with the MFP.
>This User’s Guide: to help you to become familiar with
your MFP and make the best use of its many features.
Also included are guidelines for troubleshooting and
maintenance to ensure that it performs at its best.
Additionally, information is provided for adding optional
accessories as your printing needs evolve.
This is an electronic document stored on the manuals CD.
>Installation Guides: accompany consumable items and
optional accessories to describe how to install them.
These are paper documents that are packaged with the
consumables and optional accessories.
>On-line Help: on-line information accessible from the
printer driver and utility software.
NOTE
Images used in this manual may include optional features
that your MFP does not have installed.
Introduction > 15
O
N
-
LINE
USAGE
This guide is intended to be read on screen using an Adobe
Reader. Use the navigation and viewing tools provided in Adobe
Reader.
You can access specific information in two ways:
>In the list of bookmarks down the left hand side of your
screen, click on the topic of interest to jump to the
required topic. (If the bookmarks are not available, use
the “Contents” on page 5.)
>In the list of bookmarks, click on Index to jump to the
Index. (If the bookmarks are not available, use the
“Contents” on page 5.) Find the term of interest in the
alphabetically arranged index and click on the associated
page number to jump to the page containing the term.
Introduction > 16
P
RINTING
PAGES
The whole manual, individual pages, or sections may be printed.
The procedure is:
1. From the toolbar, select File > Print (or press the
Ctrl + P keys).
2. Choose which pages you wish to print:
(a) [All pages], (1), for the entire manual.
(b) [Current page], (2), for the page at which you are
looking.
(c) [Pages from] and [to], (3), for the range of pages
you specify by entering their page numbers.
3. Click OK.
1
2
3
MFP overview > 17
MFP
OVERVIEW
F
RONT
VIEW
1. Output stacker, face
down.
Standard printed copy
delivery point. Holds up
to 250 sheets at 80g/m².
2. Multi purpose tray release
buttons (press).
3. Operator Panel with LCD
display. Status LEDs and
operator buttons.
4. Front Cover release (lift).
5. Paper tray.
Standard blank paper
tray. Holds up to 300
sheets of 80g/m² paper.
6. Multi purpose feeder (shown closed).
Used for feeding heavier paper stocks,
envelopes and other special media. Also
for manual feeding of single sheets when
required.
7. Automatic Document Feeder (ADF) Unit.
8. LCD Display.
9. ADF Paper Tray.
10. ADF Paper Support.
11. Document Cover.
12. Control Panel.
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12
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3
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MFP overview > 18
R
EAR
VIEW
This view shows the connection panel and the rear output
stacker.
When the rear paper stacker is folded down, paper exits through
the rear of the MFP and is stacked here face up. This is mainly
used for heavy print media. When used in conjunction with the
multi purpose feed tray, the paper path through the MFP is
essentially straight. This avoids bending the paper around curves
in the paper path and enables feeding of up to 203g/m² media.
13. ON/OFF Power switch.
14. USB interface.
15. AC power socket.
16. Rear, face up, 100 sheet stacker.
17. Network Connector.
18. Line connection.
Socket for connecting the fax
machine to the telephone line.
19. Tel connection.
Socket for connecting a telephone
handset (if required).
MFP overview > 19
T
HE
CONTROL
PANEL
C
OPY
AND
DIALLING
AREA
LCD
AND
FUNCTION
AREA
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1. Zoom Used to increase or decrease scaling in 1% increments
up to 400% and down to -25%.
A further choice of scaling can be made from preset
percentages.
2. One-touch keypad Provides one-touch dialling of your most often used or
favourite fax numbers.
3. Keypad Alpha/numerical keys: used to enter copy quantity,
fax number or e-mail address.
Redial key: used to manually resend a fax.
Clear key: used to delete entry from the LCD panel.
Pause key: used to insert a “-” within a fax number if
dialling an extension.
4. Copy Count Indicates the number of copies selected.
5. Copy Mode Used to select Copy mode (also the default working
mode).
6. Send Mode Used to select Send mode.
7. Fax Mode Used to select Fax mode.
8. Additional Settings Used to execute additional settings of “Copy” and
“Send” modes. (The settings are available only for three
minutes. After three minutes, the settings will
automatically return to the default value).
9. Up/Down/Left/Right
Keys
Used to move the cursor in the LCD up/down/left/right.
The up/down keys are used to switch function
indication.
10. OK Used to select and confirm current setting selections.
11. Return Used to cancel selections and go back to the top level of
the setting. The key is also used to cancel any previous
input.
MFP overview > 20
S
TART
AND
OTHER
KEYS
C
HANGING
THE
DISPLAY
LANGUAGE
The default language used by your MFP for display messages and
for report printing is English. See the information enclosed with
the product (Operator Panel Language Set-up utility) on the
procedure for changing the language setting.
12. FTP Address Used to indicate the stored FTP address for the “Send”
function. This key is only available in the “Send” mode.
13. Address book Used to indicate the stored E-mail addresses for the
Send function.
Also used to indicate the stored Fax numbers for the fax
function. Press once to view speed dial numbers, press
twice to view group dial numbers.
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14. Menu Select to access the menu to set up the MFP.
15. Reset Select to change the scanner to the factory default
settings.
16. Power save Press once to go to “sleep” mode (continuous press is
invalid).
17. Power LEDs
Power
Alarm
Sleep
Illuminates to indicate “power on and ready”.
Illuminates to indicate error condition.
Illuminates to indicate power save mode.
18. Mono Select to send or copy document(s) in monochrome.
19. Colour Select to send or copy in colour.
20. Stop Select to stop all operation (LCD indication shifts to
stand-by screen for each function). Does not effect
settings.
Getting started > 21
G
ETTING
STARTED
1. Open the document cover.
2. Move scan lock lever to UNLOCKED position.
I
NSTALLING
MFP
DRIVERS
AND
UTILITIES
T
WAIN
AND
PRINTER
DRIVERS
1. Start Microsoft Windows.
2. Insert the CD-ROM supplied into your CD ROM drive.
3. The CD-ROM will auto launch on most systems. However,
if your system does not support auto launching CD-ROMs,
press the Start button, choose RUN, type d:\setup.exe (d:
the CD-ROM drive in use), and then click OK.
4. Follow the on-screen instructions to complete the driver
installation.
CAUTION!
Make sure the scanner is in the UNLOCKED position
before operating.
CAUTION!
To ensure the scan function works properly, install
the TWAIN driver FIRST then the printer driver,
before connecting to the computer.
Getting started > 22
MFP
NETWORK
SETUP
TOOL
The MFP network setup utility can be found on the Networking/
Utilities CD in the Utilities folder. Follow the on-screen
instructions to complete the setup tool installation.
The MFP network setup tool can discover C5550MFP devices over
network connections.
1. To search and install, select File > Search All Devices...
2. Click Search.
3. Highlight the required search result and click Add.
The MFP network setup tool allows you to configure your MFP.
Refer to “Pre-configuration information” on page 31 for detailed
instructions.
Getting started > 23
P
APER
RECOMMENDATIONS
Your MFP will handle a variety of print media, including a range
of paper weights and sizes, transparencies and envelopes. This
section provides general advice on choice of media, and explains
how to use each type.
The best performance will be obtained when using standard
75~90g/m² paper designed for use in copiers and laser printers.
A suitable type is Colour Copy by Mondi.
Use of heavily embossed or very rough textured paper is not
recommended.
Pre-printed stationery can be used, but the ink must not offset
when exposed to the high fuser temperatures used in the printing
process.
Envelopes should be free from twist, curl or other deformations.
They should also be of the rectangular flap type, with glue that
remains intact when subjected to hot roll pressure fusing used in
this type of MFP. Window envelopes are not suitable.
Transparencies should be of the type designed for use in copiers
and laser printers. We strongly recommend Oki transparencies
(Order No. 01074101). In particular, avoid office transparencies
designed for use by hand with marker pens. These will melt in the
fuser and cause damage.
Labels should also be of the type recommended for use in copiers
and laser printers, in which the base carrier page is entirely
covered by labels. Other types of label stock may damage the
printer due to the labels peeling off during the printing process.
A suitable type is Avery White Laser Label types 7162, 7664,
7666 (A4), or 5161 (Letter).
Business cards recommended are produced by Oki (Order
No. 09002985).
Getting started > 24
C
ASSETTE
TRAY
The cassette tray can handle paper weights of 64g/m² to
120g/m². The cassette tray is ideal for printing A4 documents of
more than 1 page in length.
If you have identical paper stock loaded in the multi purpose tray,
you can have the MFP automatically switch to the other tray when
the current tray runs out of paper. When printing from Windows
applications, this function is enabled in the driver settings. When
printing from other systems, this function is enabled in the Print
Menu.
M
ULTI
PURPOSE
TRAY
The multi purpose tray can handle the same media sizes as the
cassette trays but in weights of 75g/m² to 203g/m². For very
heavy paper stock, use the face up (rear) paper stacker. This
ensures that the paper path through the MFP is almost straight.
The multi purpose tray can feed paper widths as small as 105mm
and lengths up to 1200mm (banner printing).
For paper lengths exceeding 356mm (Legal 14in.) use paper
stock between 90g/m² and 128g/m² and the face up (rear) paper
stacker.
Use the multi purpose tray for printing on envelopes and
transparencies. Up to 50 sheets of transparencies or 10
SIZE DIMENSIONS WEIGHT (G/M²)
A6 105 x 148mm
Light64-74g/m²
Medium75-104g/m²
Heavy 105-120g/m²
A5 148 x 210mm
B5 182 x 257mm
Executive 184.2 x 266.7mm
A4 210 x 297mm
Letter 215.9 x 279.4mm
Legal 13in. 216 x 330mm
Legal 13.5in. 216 x 343mm
Legal 14in. 216 x 356mm
Getting started > 25
envelopes can be loaded at one time, subject to a maximum
stacking depth of 10mm.
Watermarked or headed paper should be loaded print side up and
top edge into the MFP.
F
ACE
DOWN
STACKER
The face down stacker on the top of the MFP can hold up to 250
sheets of 80g/m² standard paper and can handle paper stocks up
to 120g/m². Pages printed in reading order (page 1 first) will be
sorted in reading order (last page on top, facing down).
F
ACE
UP
STACKER
The face up stacker at the rear of the MFP should be opened and
the tray extension pulled out when required for use. In this
condition paper will exit via this path, regardless of driver
settings.
The face up stacker can hold up to 100 sheets of 80g/m²
standard paper, and can handle stocks up to 203g/m².
Always use this stacker and the multi purpose feeder for paper
stocks heavier than 120g/m².
Loading paper > 26
L
OADING
PAPER
C
ASSETTE
TRAY
1. Remove the paper tray from the MFP.
2. Fan the paper to be loaded at the edges (1) and in the
middle (2) to ensure that all sheets are properly
separated, then tap the edges of the stack on a flat
surface to make it flush again (3).
1
2
3
Loading paper > 27
3. Load the paper (for letter headed paper load face down
with top edge towards the front of the MFP).
4. Adjust the rear stopper (1) and paper guides (2) to the
size of paper being used.
To prevent paper jams:
>Do not leave space between the paper and the guides
and rear stopper.
>Do not overfill the paper tray. Capacity depends on the
type of paper stock.
>Do not load damaged paper.
>Do not load paper of different sizes or types at the
same time.
>Do not pull the paper tray out during printing.
>Close the paper tray gently.
5. For face down printing, make sure the face up (rear)
stacker (3) is closed (the paper exits from the top of the
1
2
Loading paper > 28
MFP). Stacking capacity is approximately 250 sheets,
depending on paper weight.
6. For face up printing, make sure the face up (rear)
stacker (3) is open and the paper support (4) is extended.
Paper is stacked in reverse order and tray capacity is
approximately 100 sheets, depending on paper weight.
7. Always use the face up (rear) stacker for heavy paper
(card stock, etc.).
3
4
CAUTION!
Do not open or close the rear paper exit while printing
as it may result in a paper jam.
Loading paper > 29
M
ULTI
PURPOSE
TRAY
1. Open the multi purpose tray and press gently down on the
paper platform (1) to ensure it is latched down.
2. Load the paper and adjust the paper guides (2) to the size
of paper being used.
>When printing on headed paper load the paper into the
multi purpose tray with pre-printed side up and top
edge into the MFP.
>Envelopes should be loaded face up with top edge to
the left and short edge into the MFP.
>Do not exceed the paper capacity of about 50 sheets or
10 envelopes. Maximum stacking depth is 10mm.
3. Press the tray latch button (3) inwards to release the
paper platform, so that the paper is lifted and gripped in
place.
4. Set the correct paper size for the multi purpose tray in
either the Media Menu (printer menu settings) or Print
1
2
3
NOTE
Before closing the multi purpose tray, paper platform (1)
must be latched down.
Loading paper > 30
Menu (scanner menu settings). See “Configuration” on
page 36 for details.
NOTE
You only need to update one menu; the scanner and printer
menus automatically synchronise to ensure the information is
consistent.
Configuring your machine.... > 31
C
ONFIGURING
YOUR
MACHINE
....
M
INIMUM
CONFIGURATION
REQUIREMENTS
To make the best of this MFP, the following configuration is
required:
To send faxes:
A PSTN telephone line connection.
To send e-mails:
>TCP/IP network.
>A SMTP and an optional POP3 server.
To file document(s) via intranet
>FTP, HTTP, or CIFS Protocol environment.
>Windows 2000, Windows XP, HTTP or FTP server.
P
RE
-
CONFIGURATION
INFORMATION
G
ENERAL
There are no factory default PIN or passwords, these should be
set initially by the system administrator.
F
AX
SET
UP
Your MFP has to be set up properly to allow faxing from the
machine. The following parameters must be set before using the
fax function:
>Date and time
>Country code
>Station ID and number
See “Initial set up” on page 66 for details.
Configuring your machine.... > 32
N
ETWORK
SET
UP
The MFP must also be set up properly on your network to perform
scan to e-mail and scan to FTP functions. In order for other
network devices to find the MFP on the network, the following
network parameters have to be set.
1. DHCP enable:
2. IP Address: . . .
3. Subnet mask:. . .
4. Gateway IP:. . .
5. DNS server:. . .
6. SMTP server:. . .
7. SMTP port:25
8. POP3 server: . . .
9. POP3 Port:110
Explanation:
1. DHCP Enable:
Choose Yes to obtain IP/subnet/gateway addresses
automatically from DHCP server. After changing setting
from Disable to Enable, switch scanner module power OFF
then ON.
2. IP Address:
The Internet Protocol (IP) address assigned to your
machine by your network administrator.
3. Subnet Mask:
The net mask address assigned by your network
administrator.
4. Gateway IP:
The gateway IP address assigned by your network
administrator.
Configuring your machine.... > 33
5. SMTP Server:
The IP address of your SMTP Mail Server assigned by your
network administrator.
6. SMTP Port:
The port number of your SMTP Mail Server.
7. DNS server:
The IP address of DNS Server assigned by your network
administrator.
8. POP3 Server:
The IP address of your POP3 server.
9. POP3 Port
The port number of your POP3 Server.
Enter the DNS name, or IP and port number of your POP3
server if your mail server requires POP3 authentication,
before sending e-mails from the machine.
NOTE
You must also set up the “Define from” details to allow e-mail
sending.
Configuring your machine.... > 34
NOTE
1. DHCP server: With DHCP (Dynamic Host Configuration
Protocol), a host can automatically be given a unique IP
address each time it connects to a network-making IP
address management an easier task for network
administrators. If the DHCP server is available from your
network, you do not need to enter TCP/IP, subnet mask,
gateway, and DNS information. Instead, this information
will be automatically given for the MFP.
2. IP Address: An IP (Internet Protocol) address uniquely
identifies a host connection to an IP network. System
administrator or network designer assigns the IP
address. The IP address consists of two parts, one
identifying the network and the one identifying your
node. The IP address is usually written as four numbers
separated by periods. Each number can be zero to 255.
For example, 10.1.30.186 could be an IP address.
3. SMTP: (Simple Mail Transfer Protocol) is the main
communication protocol used to send and receive e-mail
on the Internet.
4. DNS: (Domain Name System). The DNS server identifies
hosts via names instead of IP addresses. If the DNS
server is available on your network, you can enter the
domain name instead of digits for your SMTP or POP3
servers, such as Pegasus.com.tw instead of 120.3.2.23.
5. POP3: POP3 is the latest Post Office Protocol 3, this is a
service that stores and serves e-mails for various client
machines that are not connected to the Internet 24 hours
a day. E-mails are held in POP3 until you log on.
Configuring your machine.... > 35
I
NTERNET
COMMUNICATION
FEATURES
Scan to e-mail
The MFP allows you to deliver your scanned document to
e-mail addresses on the network. The document is first
scanned and converted to a standard PDF, JPEG, TIFF, or
MTIF (Multi-page TIFF) file format and then transmitted to
remote recipients simultaneously as an e-mail attachment.
When you send an e-mail to someone using this MFP it
uses Simple Mail Transfer Protocol (SMTP) to transfer your
outgoing e-mails to your SMTP mail server, and then send
these e-mails to your recipients through the internet.
Scan to FTP
Via the intranet with FTP (File Transfer Protocol), HTTP
(Hypertext Transfer Protocol), or CIFS (Common Internet
File System). The MFP allows you to save scanned
documents directly to a designated server or a personal
computer on the network in a standard PDF, JPEG, TIFF, or
MTIFF file format.
CIFS is the sharing system of Microsoft Windows. What is
unique about this filing function is that it allows all
corporate users to share one machine to send documents
to each file folder on a designated server or individual
computer.
The following settings or destinations must be defined by the
system administrator before the MFP can be used to distribute
any scanned document(s) on the network.
>Network and E-mail parameters: Defines the parameters
for TCP/IP, SMTP, and POP3 protocols to send your
scanned document to e-mail addresses.
>Filing destinations: Defines the protocols and destinations
to send your scanned document to FTP servers, web, or
any personal computers on the network.
Configuring your machine.... > 36
For more information on filing protocols refer to
“Explanation of filing protocols” on page 61.
C
ONFIGURATION
There are a number of configuration options available which allow
you to change the scanner, fax and printer settings to suit your
own needs. There are three methods of configuring your MFP:
1. From the MFP's web page.
2. From the MFP’s Management Utility (please refer to the
user's manual of the Network Setup Tool on the CD-ROM
supplied).
3. From the MFP scanner control panel.
For illustration purposes only, the configuration menu options
shown are as accessed via the scanner control panel.
NOTE
1. If the system administrator has chosen DHCP, then the
IP address of TCP/IP, gateway, subnet mask, and DNS
server will be automatically given.
2. When installing the MFP for the first time, it is
recommended that the Administrator retain the default
system settings. The settings can be customized at a
later date, once you are familiar with the operation and
functionality.
NOTE
In order to maintain data integrity and ensure the MFP
configuration is consistent, when you access a menu item via
the MFP Network Setup Tool you are directed to the
corresponding section of the MFP web page.
Configuring your machine.... > 37
....
FROM
THE
WEB
PAGE
Type the IP address of the MFP in the URL field of your browser
and then press Enter. The MFP web page appears. For example:
http://192.168.1.41
NOTE
The Administrative Settings are blocked by a password. It is
recommended that the system administrator creates a new
one since the machine is shipped without a specific password.
Configuring your machine.... > 38
....F
ROM
THE
MANAGEMENT
UTILITY
If you have not already done so, install the MFP Network Setup
Tool as described in “MFP network setup tool” on page 22.
NOTE
The Administrative Settings are blocked by a password. It is
recommended that the system administrator creates a new
one since the machine is shipped without a specific password.
Configuring your machine.... > 39
....
FROM
THE
SCANNER
CONTROL
PANEL
Press Menu (1) on the scanner control panel. Use the UP and
DOWN arrow keys (2) to navigate, OK (3) to select, and Return
(4) to cancel the selection or exit the menu item.
Information
2
34
1
ITEM DESCRIPTION OR CHOICE
Model Displays the model name.
Device name Displays the device name.
Scanner MAC address Displays the scanner MAC address.
Printer Serial No. Displays serial number.
F/W version Displays firmware versions:
1.Printer CU version
2.Printer PU version
3.System F/W version
4.Scanner F/W version
5.Web page version
6.Resource file version
Configuring your machine.... > 40
Printer menu
* Menu options only available on the scanner control panel.
Network settings
ITEM DESCRIPTION OR CHOICE
Tray 1 Paper Size A4, A5, A6, B5, Legal, Legal 135, Legal 13, Letter,
Executive, Custom.
Tray 2 Paper Size A4, A5, B5, Legal, Legal 135, Legal 13, Letter,
Executive, Custom.
MP Paper Size A4, A5, A6, B5, Legal, Legal 135, Legal 13, Letter,
Executive, Custom, COM9, COM10, Monarch, DL,
C5.
Tray 1 Media Weight Light, Medium, Heavy.
Tray 2 Media Weight Light, Medium, Heavy.
MP Media Weight Medium, Heavy, Ultra Heavy.
Tray 1 Media Type Plain, LTRhead, Bond, Recycled, Rough.
Tray 2 Media Type , LTRhead, Transparency, Bond, Recycled, Plain
CardStock, Rough.
MP Media Type Plain, Letterhead, Transparency, Labels, Bond,
Recycled, CardStock, Rough.
Density Control Auto/Manual.
Adjust Density* Select to perform Density Adjustment.
Adjust Registration* Select to perform Auto Colour Registration.
ITEM DESCRIPTION OR CHOICE
IP Address The IP address of the MFP.
Subnet Mask The IP address of your subnet mask.
Gateway IP The IP address of your gateway.
DNS Server The IP address of your DNS server.
DHCP Enable ON/OFF. Select ON if you wish to enable DHCP.
Device Name Displays the device name.
Configuring your machine.... > 41
Mail server
ITEM DESCRIPTION OR CHOICE
SMTP Server The IP address of your SMTP server.
SMTP Port The port number of your SMPT server.
POP3 Server The IP address of your POP3 server.
POP3 Port The port number of your POP3 server.
Authentification
Method
No, SMTP, POP3.
Login Name User’s choice.
Password User’s choice.
Def. Subject Default text for the Subject field in e-mail messages from
the MFP. Up to 64 characters are allowed. The default
subject is used only when users did not enter anything in
the Subject field in e-mail message from the MFP.
Def. From Default From field in e-mail and fax messages from the
MFP. Up to 64 characters are allowed.
Scan Size Limit The limitation for the attachment to be sent from the MFP.
Choice: 1MB, 3MB, 5MB, 10MB, 30MB, No limit.
Configuring your machine.... > 42
Fax settings
* Country code dependant.
ITEM DESCRIPTION OR CHOICE
Phone Book Edit speed dial!
Edit group dial!
Delete speed dial!
Delete group dial!
Delete All!
Append phone #: OFF/On
REPORTS:
Activity Report
Transmission Report
Transmission Report
Broadcast Report
Image in MCF
Select to print activity report.
Select to print transmission report.
Yes / Error Only / No.
Select to print broadcast report.
On / Off
Select On to print an image of the first page of
the fax on the broadcast report.
Cancel Fax Jobs Select to cancel fax jobs stored in the MFP’s
memory.
SET UP FAX:
Station ID
Fit to page
Detect dial tone*
Detect busy tone*
Re-dial*
Redial interval*
Ring response
Dial prefix
Manual receive
ECM mode
Speaker volume
Id #: Enter MFP ID number.
Station #: Enter MFP telephone number.
Enable / Disable.
Enable / Disable.
Enable / Disable.
0, 1, 2, 3, 4, 5, 6, 7, 8, 9, 10.
0, 1min, 2min, 3min, 4min, 5min, 6min.
1 ring, 5secs, 10secs, 15secs, 20secs.
If connecting via a PBX line, enter the access
number to obtain an external line.
Enable / Disable.
Enable / Disable.
0, 1, 2, 3.
Configuring your machine.... > 43
Report print
Management
ITEM DESCRIPTION OR CHOICE
Menu Map Select to print menu map.
Printer Demo Page Select to print a sample page.
MFP Usage report Select to print usage information.
Supplies Status Report Select to print information on the consumables
remaining.
NOTE
1. The Management selection is blocked by a password.
Since the machine is shipped without a specific
password, it is recommended that the administrator
create a new password to ensure security.
2. Security settings by default are set to “Off”. You can
enable the following security settings:
>Copy: restricts the use of the copy function only.
>Copy+Scan to: restricts the use of the copy and scan
functions.
>Fax: restricts the use of the fax function only.
>Fax+Copy: restricts the use of the fax and copy
functions.
>Fax+Copy+Scan to: restricts the use of the fax, copy
and scan functions.
It is recommended that the administrator create a new 4 to 6
digit PIN. When the security feature is enabled the user will
be prompted to enter the PIN.
ITEM DESCRIPTION OR CHOICE
Date/Time Enter the current date and time.
Password Enter new password if the administrator wishes to change
the password. (Up to 8 alphabetical or numerical digits
are allowed to be entered in this field. When entering
alphabetical digits, note that they are case-sensitive.)
Configuring your machine.... > 44
* Additional country code options available from the web page and MFP
Network Setup Tool.
Add “To” Address If “On” is selected, when finishing sending an e-mail,
there will be a dialogue box inquiring whether the user
wishes to add the new e-mail address to the machine’s
address book.
Choice: On, Off.
Pin Setting Choice: Off, Copy, Copy + Scan to, Fax, Fax+Copy,
Fax+Copy+Scan to.
Note: The PIN ID input screen is indicated at the time of
“PIN Setting=Enable”.
Enter four to six digits for your pin ID. A PIN ID under four
digits will be denied.
Power Save Enable / Disable.
Power Save Time Select to enter power saving mode after the machine has
stopped using for a specific period.
Choice: 5, 15, 30, 60, 240 minutes.
Default Mode Scan to, Copy, Fax.
Stand-by Timer 20, 40, 60, 120, 180 seconds.
Country Code* Select the country in which the MFP is situated.
Choice: Japan/International/Denmark/Austria/Italian/
Latin America/Great Britain/Germany/Belgium/Greece/
Mexico/Ireland/Hungary/Holland/Australia/China/Norway/
Czech Republic/France/New Zealand/Russia/Sweden/
Poland/Portugal/Singapore/Taiwan.
Language Default set to English.
Scan to Log
Report
Select to print all the “Scan to” jobs.
ITEM DESCRIPTION OR CHOICE
Configuring your machine.... > 45
S
PECIFYING
THE
ADMINISTRATIVE
SETTINGS
NOTE
The settings can only be done through the web page or the
Network Setup Tool. It can not be set up on the Control Panel.
The Administrative settings are blocked by a password. Since
the machine is shipped without a specific password, it is
recommended that the administrator create a new password
to ensure security.
ITEM DESCRIPTION OR CHOICE
Address Book
Manager
Set up a list of e-mail addresses and groups to which to
send your scanned images.
Profile Manager Create profiles of the filing destinations in which the
scanned image can be placed.
Phone Book
Manager
Set up a list of fax numbers and groups to which to send
your fax messages.
Note: Phone Book Manager can also be accessed from the
scanner control panel.
PIN registration Create and delete PIN registrations assigning access
rights for users.
Configuring your machine.... > 46
C
ONTENTS
OF
EACH
PRINTER
MENU
The printer control panel offers some additional menu options.
Press Enter (1) on the printer control panel. Use the + - and keys
(2) to navigate, Enter (1) to select, and Back (3) to cancel the
selection or exit the menu item.
Information menu
NOTE
The scanner retrieves the latest information from the printer,
ensuring both menu sets are always synchronised.
READY
ATTENTION
ON LINE
CANCEL
BACK
MENU
ENTER
1
23
ITEM ACTION DESCRIPTION
Print Menu Map Execute Prints complete menu listing with current MFP
settings shown.
Print File List Execute Prints a list of overlays, macros, fonts and
other files stored on the MFP’s hard disk drive
(if installed).
Print PCL Font Execute Prints complete list of all internal PCL fonts
plus those stored in ROM (slot 0), flash
memory and in hard disk (if installed).
Print PSE Font Execute Prints complete list of all internal PostScript
emulation fonts.
Print PPR Font Execute Prints complete list of all internal IBM
ProPrinter III XL emulation fonts, including
any downloaded to flash memory or hard disk.
Print FX Font Execute Prints complete list of all internal Epson FX
emulation fonts, including any downloaded to
flash memory or hard disk.
Configuring your machine.... > 47
Shutdown menu
This menu only appears if the hard disk drive is installed.
Demo 1 Execute Prints demonstration page containing graphics
and text in colour and monochrome.
Print Error Log Execute Prints a list of errors encountered by the MFP.
Color Prof List Execute Prints a list of the resident colour profiles.
ITEM ACTION DESCRIPTION
NOTE
This item should always be selected before switching the
printer off, to ensure that no hard disk data is lost.
ITEM ACTION DESCRIPTION
Shutdown Start Execute Performs controlled shutdown of the MFP,
ensuring that all files on the internal hard disk
are closed before power is turned off. Only
power the MFP off when the display indicates
that shutdown is complete.
Configuring your machine.... > 48
Print menu
ITEM CHOICE DESCRIPTION
Copies 1-999 Enter the number of copies of a
document to be printed from 1 to 999.
Duplex ON/OFF Turns the duplex (2-sided) printing
function on or off if this feature is
installed.
Paper Feed TRAY1
TRAY 2
MP TRAY
Selects the default tray for paper feed,
Tray 1 (upper), Tray 2 (lower, if
installed) or MP Tray (multi purpose
tray).
Auto Tray Switch ON/OFF If two trays contain identical paper, the
MFP can switch to an alternative source
when the current tray runs out in the
middle of a print job.
Tray Sequence DOWN
UP
PAPER FEED
TRAY
Determines tray sequence order when
automatically switching.
MP Tray Usage DO NOT USE
WHEN
MISMATCH
If a document to be printed demands a
paper size not installed in the selected
tray, the MFP can automatically feed
from the multi purpose tray instead. If
this function is not enabled, the MFP will
stop and request the correct size of
paper to be loaded.
Media Check ENABLE
DISABLE
Determines whether the MFP check the
size of paper loaded matches that
required for the document sent to print.
Resolution 600x1200DPI
600DPI M-
Level
600DPI
Sets the default resolution for printing
(dots per inch). 600x1200DPI uses
more memory and requires more time
to process, but prints at a higher
quality.
Toner Save
Mode
OFF/ON Reduces the amount of toner used for
imaging. Toner saving gives lighter
prints but is more economical.
Configuring your machine.... > 49
Mono-Print
Speed
AUTO SPEED
MONO 32PPM
COLOR SPEED
MIXED SPEED
If the first page of a print job is black
and white, the MFP runs at 32ppm
(pages per minute). When a colour
page is detected the MFP slows down to
20ppm for the rest of that job.
This setting operates in the same way
as AUTO SPEED, except that the MFP
runs at 32ppm until a colour page is
detected. To achieve this speed the MFP
requires an additional 10 – 20 seconds
to warm up and 30 –60 seconds to cool
down when switching to 20ppm for
colour pages. This setting is therefore
most appropriate when the majority of
print jobs are entirely black and white.
The MFP runs at 20ppm for all print
jobs. This setting is most appropriate
when the majority of print jobs are in
colour.
The MFP automatically switches
between 20ppm for each colour page
and 32ppm for each black and white
page. When black and white pages are
printed, the 3 colour drums are
automatically lifted to maximize their
working life. This operation imposes
delay each time the MFP switches
between colour and black and white
printing. However, the 30 –60 second
cool down delay described for MONO
32ppm is avoided by limiting mono
speed to 20ppm. This setting may be
preferred for mostly black and white
printing with some colour pages, or
where most print jobs are entirely
colour or entirely black and white.
Orientation PORTRAIT
LANDSCAPE
Selects default page orientation
between portrait (tall) and landscape
(wide).
Lines Per Page 5-64-128 Sets the number of lines of text per
page when raw text is received from
systems other than Windows. The
default for A4 portrait is 65, and for
Letter is 60.
ITEM CHOICE DESCRIPTION
Configuring your machine.... > 50
Media menu
Edit Size CASSETTE
SIZE
LETTER
EXECUTIVE
LEGAL14
LEGAL13.5
LEGAL13
A4 / A5 / A6 /
B5
CUSTOM
COM-9
ENVELOPE
COM-10
ENVELOPE
MONARCH ENV
DL ENVELOPE
C5 ENVELOPE
Sets the size of the printable page area
to match the size of paper in use. This
is not the same as the physical paper
size, which is always slightly larger. For
dimensions of physical page sizes. See
“Paper recommendations” on page 23.
ITEM CHOICE DESCRIPTION
ITEM CHOICE DESCRIPTION
Tray1 Papersize A4 /A5 / A6 /
B5
LEGAL14
LEGAL13.5
LEGAL13
LETTER
EXECUTIVE
CUSTOM
Selects the size of paper loaded in Tray
1 (upper tray if both trays installed).
For CUSTOM setting see X-DIMENSION
and Y-DIMENSION later in this table.
Tray1 Mediatype PLAIN
LETTERHEAD
BOND
RECYCLED
ROUGH
Selects the type of media loaded in this
tray. This will help the MFP to adjust its
internal operating parameters, such as
engine speed and fusing temperature,
to better accommodate the media to be
fed. For example, letterhead may
benefit from a slightly lower fusing
temperature to ensure that its ink does
not offset.
Tray1
Mediaweight
LIGHT (64~74g/
m²)
MEDIUM
(75~104g/m²)
HEAVY
(105~120g/m²)
Adjusts the MFP for the weight of paper
stock loaded in this tray.
Configuring your machine.... > 51
Tray2 Papersize A4 / A5 / B5 /
LEGAL14
LEGAL13.5
LEGAL13
LETTER
EXECUTIVE
CUSTOM
Selects the size of paper loaded in Tray
2 (lower) if installed. For CUSTOM
setting see X-DIMENSION and Y-
DIMENSION later in this table.
Tray2 Mediatype PLAIN
LETTERHEAD
TRANSPARENCY
BOND
RECYCLED
CARDSTOCK
ROUGH
Selects the type of media loaded in this
tray (if installed).
Tray2
Mediaweight
LIGHT (64-
74g/m²)
MEDIUM (75-
90g/m²)
HEAVY (91-
176g/m²)
Adjusts the MFP for the weight of paper
stock loaded in this tray (if installed).
MPT Papersize A4 / A5 / A6 /
B5
LEGAL14
LEGAL13.5
LEGAL13
LETTER
EXECUTIVE
CUSTOM
COM-9
ENVELOPE
COM-10
ENVELOPE
MONARCH ENV
DL ENVELOPE
C5 ENVELOPE
Selects the size of paper to be fed from
the multi purpose tray. For CUSTOM
setting see X-DIMENSION and Y-
DIMENSION later in this table.
MPT Mediatype PLAIN
LETTERHEAD
TRANSPARENCY
LABELS
BOND
RECYCLED
CARD STOCK
ROUGH
Selects the type of media to be fed from
the multi purpose tray so that the MFP
can adjust its internal parameters to
better accommodate the selected type
of media.
MPT
Mediaweight
MEDIUM (75-
90g/m²)
HEAVY (91-
120g/m²)
ULTRA HEAVY
(121-203g/m²)
Selects the media weight to be fed from
the multi purpose tray.
ITEM CHOICE DESCRIPTION
Configuring your machine.... > 52
Unit Of Measure MILLIMETRE
INCH
Selects the unit of measure for the next
two items.
X-Dimension 100-210-216
MILLIMETRE
Selects the width of paper defined by
the “CUSTOM” settings referred to in
the foregoing PAPER SIZE settings.
Y-Dimension 148-297-1200
MILLIMETRE
Selects the length of paper defined by
the “Custom” settings referred to in the
foregoing PAPER SIZE settings. Note
that media of up to 1200mm in length
can be fed from the multi purpose tray
for banner printing.
ITEM CHOICE DESCRIPTION
Configuring your machine.... > 53
Colour menu
ITEM CHOICE DESCRIPTION
Density Control AUTO
MANUAL
If set to AUTO, image density will be
automatically adjusted at power on,
when a new image drum or toner
cartridge is installed, and at intervals of
100, 300 and 500 drum counts. If a 500
drum count interval occurs during a
print job it will occur at the end of that
job, and will take up to 55 seconds. If
set to manual, this adjustment will only
be performed when initiated by the next
menu item.
Adjust Density EXECUTE Selecting this will perform the auto
density set up immediately.
Colour Tuning PRINT PATTERN Selecting this item prints the colour
tuning pattern to help you adjust the
colour balance.
C Highlight
C Mid-Tone
C Dark
M Highlight
M Mid-Tone
M Dark
Y Highlight
Y Mid-Tone
Y Dark
K Highlight
K Mid-Tone
K Dark
-3~0~+3
-3~0~+3
-3~0~+3
-3~0~+3
-3~0~+3
-3~0~+3
-3~0~+3
-3~0~+3
-3~0~+3
-3~0~+3
-3~0~+3
-3~0~+3
Adjusts image density for each colour
component (cyan, magenta, yellow and
black). Normal setting is 0.
C Darkness
M Darkness
Y Darkness
K Darkness
-3~0~+3
-3~0~+3
-3~0~+3
-3~0~+3
Adjusts darkness of each colour
component (cyan, magenta, yellow and
black). Normal setting is 0.
Ajst Registration EXECUTE Performs automatic colour registration
adjustment. Normally this is done on
power on and when the top cover is
opened and then closed. This process
accurately aligns the cyan, magenta
and yellow images to the black image.
C Reg Fine Ajst
M Reg Fine Ajst
Y Reg Fine Ajst
-3~0~+3
-3~0~+3
-3~0~+3
Performs fine adjustment of image
timing in relation to the black image
component.
Configuring your machine.... > 54
Ink Simulation OFF
SWOP
EUROSCALE
JAPAN
Selects from a range of industry
standard colour swatches.
UCR LOW
MEDIUM
HIGH
CMY 100%
Density
DISABLE
ENABLE
When enabled, black areas are
produced using 100% C, M, and Y
instead of black. This results in a
glossier finish.
CMYK
Conversion
ON/OFF
ITEM CHOICE DESCRIPTION
Configuring your machine.... > 55
System configuration menu
ITEM CHOICE DESCRIPTION
Pow Save Time 5
15
30
60
240
Adjusts the idling time before the
printer automatically switches into
power saving mode. In this mode
power consumption is reduced to a low
level required to just keep the printer
operating and ready to receive data.
When a job is sent the MFP will require
a warm-up time of up to 1 minute
before printing can begin.
Personality AUTO
EMULATION
PCL
IBM PPR III XL
EPSON FX
PS3
EMULATION
This item selects which industry
standard emulation your MFP should
use. When set to AUTO, incoming data
is examined and the correct emulation
is automatically selected each time a
print job is received.
USB PS Protocol RAW
ASCII
Selects PostScript data format for USB
port.
Clrable Warning ONLINE
JOB
When ONLINE, non-critical warnings,
such as requests for a different paper
size, can be cleared by pressing the ON
LINE button. When set to JOB, they are
cleared when the print job resumes.
Auto Continue ON/OFF Determines whether or not the MFP will
automatically recover from a memory
overflow condition.
Manual Timeout OFF
30 sec
60 sec
Specifies how many seconds the MFP
will wait for paper to be fed before
cancelling the job.
Wait Timeout 5~40~300
OFF
Specifies how many seconds the MFP
will wait when received data pauses
before forcing a page eject. In
PostScript Emulation mode the job will
be cancelled if timeout occurs.
Low Toner CONTINUE
STOP
Specifies whether the MFP should
continue printing even after a low toner
condition is detected.
Jam Recovery ON/OFF Specifies whether the MFP should
perform jam recovery after a paper jam
has occurred. If ON, the MFP will
attempt to print again any pages lost
due to a paper jam once the jam has
been cleared.
Configuring your machine.... > 56
PCL emulation
Error Report ON/OFF If ON, the MFP will print error details
when a PostScript Emulation error
occurs.
ITEM CHOICE DESCRIPTION
ITEM CHOICE DESCRIPTION
Font Source RESIDENT /
RESIDENT 2
Specifies the location of the PCL
default font. Normally this will be
INTERNAL unless additional fonts are
installed in the expansion ROM slot or
additional fonts have been
downloaded to RAM as permanent
fonts.
Font No. I0~I89 Sets the current default font number
from the currently selected source,
which could be internal (I), ROM slot
(C) or downloaded (S).
Font Pitch 0.44 CPI~10.00
CPI~99.99 CPI
Point size of selected default font.
Symbol Set PC-8 PCL symbol set. If the font source and
number are changed to one which
does not support the selected symbol
set, this must be changed to an
available symbol set for that font.
A4 Print
Width
78 COLUMN
80 COLUMN
Sets the number of columns subject
to Auto LF with A4 paper in PCL. This
is the value when Auto CR/LF Mode is
set to OFF with the 10CPI character.
White Page
Skip
OFF/ON Selects whether blank pages are
printed or not.
CR Function CR / CR+LF Selects whether a received carriage
return character (0Dh) also causes a
line feed.
LF Function LF / LF+CR Selects whether a received line feed
character (0Ah) also causes a
carriage return.
Print Margin NORMAL
1/5 INCH
1/6 INCH
Sets the non-printable page area.
NORMAL is PCL compatible.
Configuring your machine.... > 57
PPR emulation
True Black OFF/ON Selects whether black image data is
printed using black toner (ON) or
100% CMY (OFF). (Valid in PCL
emulation mode only.)
Pen Width
Adjust
ON/OFF
Tray ID#
MP Tray
1~4~59
ITEM CHOICE DESCRIPTION
ITEM CHOICE DESCRIPTION
Character
Pitch
10 CPI; 12 CPI; 17
CPI; 20 CPI;
PROPORTIONAL
Specifies character pitch in IBM PPR
emulation.
Font
Condense
12CPI - 20CPI;
12CPI - 12CPI
Specifies 12CPI pitch for Condense
Mode.
Character Set SET 1; SET 2 Specifies a character set.
Symbol Set IBM 437 Specifies a symbol set.
Letter 0 Style DISABLE
ENABLE
Specifies the style that replaces 9BH
with letter o and 9DH with a zero
Zero
Character
NORMAL
SLASHED
Sets the zero to be slashed or
unslashed.
Line Pitch 6 LPI; 8 LPI Specifies the line spacing.
White Page
Skip
OFF/ON Selects whether blank pages are
printed or not.
CR Function CR / CR+LF Selects whether a received carriage
return character (0Dh) also causes a
line feed.
LF Function LF / LF+CR Selects whether a received line feed
character (0Ah) also causes a
carriage return.
Line Length 80 COLUMN / 136
COLUMN
Specifies the number of characters
per line.
Form Length 11 Inch / 11.7 Inch
/ 12 Inch
Specifies the length of paper.
Configuring your machine.... > 58
FX emulation
TOF Position 0.0 Inch - 1.0 Inch Specifies the distance of print from
the top edge of the paper.
Left Margin 0.0 Inch - 1.0 Inch Specifies the distance of print from
the left hand edge of the paper.
Fit To Letter DISABLE
ENABLE
Sets the printing mode that can fit
print data, equivalent to 11 inches
(66 lines), in the LETTER-size
printable area.
Text Height SAME / DIFF Sets the height of a character.
SAME: Regardless of CPI, same
height
DIFF: As CPI, character heights vary.
ITEM CHOICE DESCRIPTION
ITEM CHOICE DESCRIPTION
Character
Pitch
10 CPI; 12 CPI; 17
CPI; 20 CPI;
PROPORTIONAL
Specifies character pitch in this
emulation.
Character Set SET 1 / SET 2 Specifies a character set.
Symbol Set IBM 437 Specifies a symbol set.
Letter 0 Style DISABLE
ENABLE
Specifies the style that replaces 9BH
with letter o and 9DH with a zero
Zero
Character
NORMAL
SLASHED
Sets the zero to be slashed or
unslashed.
Line Pitch 6 LPI / 8 LPI Specifies the line spacing.
White Page
Skip
OFF/ON Selects whether blank pages are
printed or not.
CR Function CR / CR+LF Selects whether a received carriage
return character (0Dh) also causes a
line feed.
Line Length 80 COLUMN / 136
COLUMN
Specifies the number of characters
per line.
Form Length 11 inch / 11.7 inch
/ 12 inch
Specifies the length of paper.
TOF Position 0.0 inch - 1.0 inch Specifies the distance of print from
the top edge of the paper.
Configuring your machine.... > 59
USB menu
Maintenance menu
Left Margin - 1.0 inch Specifies the distance of print from 0.0 inch
the left hand edge of the paper.
Fit To Letter DISABLE
ENABLE
Sets the printing mode that can fit
print data, equivalent to 11 inches
(66 lines), in the LETTER-size
printable area.
Text Height SAME / DIFF Sets the height of a character.
SAME: Regardless of CPI, same
height.
DIFF: As CPI, character heights vary.
ITEM CHOICE DESCRIPTION
ITEM CHOICE DESCRIPTION
Soft Reset ENABLE
DISABLE
Enables or disables the SOFT RESET
command.
Speed 12 / 480 Mbps Selects the interface speed
Offline Receive ENABLE
DISABLE
Serial Number ENABLE
DISABLE
ITEM CHOICE DESCRIPTION
Menu Reset EXECUTE Resets menus to default settings.
Save Menu EXECUTE Saves current menu settings as default
values. At confirmation prompt, press
ENTER to confirm save, or CANCEL to
cancel.
Power Save ENABLE
DISABLE
Enables or disables automatic power
save mode. Delay before entering this
mode is set in the system configuration
menu.
Configuring your machine.... > 60
Usage menu
Paper Black
Setting
–2~0~+2 Used for small adjustment when you
experience faded print or light specks /
streaking in monochrome printing on
white paper. Select a higher value to
reduce fading, or a lower value to
reduce specks or streaking in high
density print areas.
Paper Color
Setting
–2~0~+2 As above, but for colour printing.
Transpr Black
Setting
–2~0~+2 As above but for mono printing on
transparencies.
Transpr Color
Setting
–2~0~+2 As above but for colour printing on
transparencies.
SMR Setting –3~0~+3
BG Setting –3~0~+3
ITEM DESCRIPTION
Tray n Page Count The total number of pages fed from tray n.
MPT Page Count The total number of pages fed from the multi purpose
tray.
Colour Page Count The total number of pages printed in colour.
Mono Page Count The total number of pages printed in monochrome.
K Drum Life
Remaining
C Drum Life
Remaining
M Drum Life
Remaining
Y Drum Life
Remaining
Percentage of life remaining in these consumable
items.
Belt Life Remaining Percentage of belt life remaining.
Fuser Life Remaining Percentage of fuser life remaining.
K Toner
C Toner
M Toner
Y Toner
Cartridge size and current toner level.
ITEM CHOICE DESCRIPTION
Configuring your machine.... > 61
Job log menu
E
XPLANATION
OF
FILING
PROTOCOLS
FTP
FTP stands for “File Transfer Protocol.” It is a common method of
transferring files via the Internet from one computer to another.
FTP use RFC 959[FTP] as their protocol. Therefore, ensure you
have a legal FTP account with the privilege of writing under the
directory to save the files and password before using FTP to save
documents. To add a sub-directory from the MFP, you need to
have the privilege of adding a new directory.
HTTP
HTTP use RFC 2616[HTTP 1.1] as their protocol, and the default
Port is usually 80. If you are not using the HTTP port to save files,
you must change the MFP HTTP Port to the port for the Web
Server.
Generally speaking, a Hyper Text Transfer Protocol (HTTP) Web
Server will use an anonymous account for authentication, so that
the user can link directly to the web page without entering the
user name and password first. Therefore, if the HTTP Server does
use an anonymous account for authentication when you use this
MFP to save files, there is no need for setting any text in the field
of Login name and Password for the MFP.
On the other hand, if the HTTP server does not allow an
anonymous account for authentication of connection to the web
page, the user will be prompted to enter a user name and
password first when connecting to the web site. In this mode, the
file saving feature is available only when entering the user name
NOTE
Access to this menu is password restricted.
ITEM CHOICE DESCRIPTION
Job Log ENABLE
DISABLE
Prints a list of jobs carried out on
this MFP.
Configuring your machine.... > 62
and password permitted by the server in the Login name and
Password field for the MFP.
Therefore, make sure of the mode that your Web Server allows
before using HTTP for file saving. If anonymous access mode is
not allowed, you must have a legal HTTP account and password.
Since this MFP will check whether the directory for file saving
really exists before proceeding to file saving and writing after
scanning to the specified directory, you have to set the directory
for files saving as “browse” and allow for writing in the Web
Server; otherwise the MFP will not be able to write the file into
the directory.
If you wish to use the MFP to save files, in addition to making
some settings in Web Server, you will have to confirm that the
account has writing privilege for connecting to the Web Server. If
not, the MFP will not be able to “write” the scanned file in the file
system.
Setting IIS anonymous access:
1. Start Internet service manager in “Control Panel”.
2. Select Default Web site and right click
C:\Inetpub\wwwroot\X cabinet.
3. Select Properties.
Configuring your machine.... > 63
4. In the X cabinet dialogue box, select the Directory
security tab, and click Edit for "Anonymous Access and
Authentication Control". Make sure " Anonymous Access"
is selected in the "Authentication Methods" dialogue box.
5. Click Edit to open “Account for anonymous access”.
NOTE
Make sure that the account stored in your computer system,
in the “username” file, has sufficient privilege to access the
file system.
Configuring your machine.... > 64
Setting IIS privileged access:
1. As in “Setting IIS anonymous access”, start “Internet
service manager” and select Default Web site. Right click
C:\Inetpub\wwwroot\X cabinet, and select Properties.
2. Select the Directory tab on the Properties page. Ensure
the privileges for “Read”, “Write” and “Directory Browsing”
are selected.
NOTE
If the file management system on your server is NTFS, in
order to allow IIS to use an anonymous account to access the
files in the directory of C:\Inetpub\wwwroot\X cabinet\Files,
you have to make sure the anonymous account has the
correct privileges. You should make the following settings:
1. Select C:\Inetpub\wwwroot\X cabinet\Files directory in
Windows Explorer, and right click to select Properties.
2. Select the Security tab in the File dialogue box, and then
Everyone.
3. Select the privileges for Read and Execute, Folder
Properties List, Read and Write.
Configuring your machine.... > 65
After that every user has the privilege to manage all files in the
directory for saving files.
When using Apache as HTTP server, according to their
documentation, it must have SCRIPT to run the HTTP PUT
method. Although the document is attached with a Perl example,
you will need to modify it before applying it, since this MFP uses
Transfer-encoding of Chunked. In addition, the Apache will have
to be set to accept this MFP. For more information refer to the
relevant Apache documentation.
CIFS
CIFS (Windows Network Share) is a file saving protocol generally
used for “resource sharing” of a network in Microsoft Windows
systems. Set up the “shared directory” as per the network
settings for sharing in MS Windows. Under the User level mode
of Windows 2000, use the account and password with the
privilege of “write” as the login name and Password for the MFP
folder.
NOTE
1. For security of the scanned files, “Everyone” should not
be allowed to have full privileges of the file directory.
Therefore, when setting the access privilege for your file
system, it is recommended that you set the privilege of
the directory for saving files to IIS anonymous account,
or users and groups that can use that directory only.
2. Please note that HTTP cannot add a server sub-directory
from this MFP.
Configuring your machine.... > 66
S
ETTING
THE
FAX
FACILITY
I
NITIAL
SET
UP
The following parameters must be set before using the fax
function on your MFP:
>Date and time
>Country code
>Station ID and number
There are other parameters that can be adjusted to suit your
personal preferences later if required, refer to fax set up table for
details (See “Fax settings” on page 42).
To set fax parameters:
1. Press the Menu button to prompt the menu settings
screen.
2. Using the UP arrow key, navigate to Management and
press OK.
3. When prompted, enter the password and press OK.
4. Press OK to select Date/Time.
5. Enter today’s date and the correct time, then press OK to
confirm.
6. Using the UP arrow key, navigate to Country Code and
press OK.
7. Select the country in which the MFP is situated and press
OK.
8. Press Return to go back to the main menu settings
screen.
9. Using the UP arrow key, navigate to Fax Settings and
press OK.
10. Using the UP arrow key, navigate to Setup Fax and press
OK.
11. Press OK to select Station ID.
12. Enter the ID number and telephone number, then press
OK to confirm.
Configuring your machine.... > 67
13. Press Return to update selections and exit the menu.
A
DVANCED
SET
UP
Your machine offers a multitude of features which reduce the
time required for manual operation and make fax
communications more efficient.
Adding a speed dial entry to the phone book
The machine can hold up to 200 numbers in the phone book, the
first 10 numbers will be assigned as “one-touch” speed dial
entries. To add a new speed dial number to the phone book:
1. Press the Menu button on the control panel.
2. Using the UP arrow key, navigate to Fax Settings and
press OK.
3. Press OK to select Phone Book.
4. Press OK OK to select Edit Speed Dial!, then press .
5. Using the UP/DOWN arrow keys, navigate to the desired
speed dial entry location (index number), then press OK.
6. Press OK, enter the name of the fax recipient using the
alpha/numeric keypad, and press OK.
7. Using the DOWN arrow key, navigate to the number field
then press OK.
NOTE
If connecting the machine through a private branch exchange
(PBX) line, you must also specify a dial prefix to allow the
machine to obtain an external line before dialling. Refer to
“Connecting to a PBX” on page 71.
Configuring your machine.... > 68
8. Enter the new destination fax number and press OK.
Adding a group dial entry to the phone book
The machine can hold up to 20 group dial settings, each group
can have up to 50 entries. To add a new group dial number to the
phone book:
1. Press the Menu button on the control panel.
2. Using the UP arrow key, navigate to Fax Settings and
press OK.
3. Press OK to select Phone Book.
4. Using the DOWN arrow key, navigate to Edit Group Dial!
then press OK.
5. Using the UP/DOWN arrow keys, navigate to the desired
group dial entry location (index number), then press OK.
6. Press OK, enter the new group name using the alpha/
numeric keypad, and press OK.
7. If multiple numbers are required, repeat step 6 to add
other entries to the group.
NOTE
1. The maximum length of name is 32 characters.
The maximum length of number is 32 digits.
2. If the destination fax number has an “extension number”,
press the Pause button to input a “-” between numbers.
The machine will insert a one second pause when
dialling.
NOTE
The maximum length of name is 32 characters.
NOTE
Each group can have a maximum of 50 entries.
Configuring your machine.... > 69
Deleting a speed dial entry from the phone book
To delete a speed dial number from the phone book:
1. Press the Menu button on the control panel.
2. Using the UP arrow key, navigate to Fax Settings and
press OK.
3. Press OK to select Phone Book.
4. Using the DOWN arrow key, navigate to Delete Speed
Dial! then press OK.
5. Using the UP/DOWN arrows keys, scroll through the
speed dial entries and press OK to select the required fax
number.
This can be repeated if multiple deletions are required. The
selected row(s) will be marked with an “*”.
6. Press Return to finish selecting and return to the previous
screen. The LCD display will confirm the quantity of fax
numbers selected.
7. Press OK to confirm deletion, or press Stop to cancel the
deletions.
Deleting a group dial entry from the phone book
To delete a group dial entry from the phone book:
1. Press the Menu button on the control panel.
2. Using the UP arrow key, navigate to Fax Settings and
press OK.
3. Press OK to select Phone Book.
4. Using the DOWN arrow key, navigate to Delete Group
Dial! then press OK.
5. Using the UP/DOWN arrows keys, scroll through the
group dial entries and press OK to select the required
group ID.
This can be repeated if multiple deletions are required. The
selected row(s) will be marked with an “*”.
Configuring your machine.... > 70
6. Press Return to finish selecting and return to the previous
screen. The LCD display will confirm the quantity of group
entries selected.
7. Press OK to confirm deletion, or press Stop to cancel the
deletions.
Deleting all phone book entries
To delete the entire contents of the phone book:
1. Press the Menu button on the control panel.
2. Using the UP arrow key, navigate to Fax Settings and
press OK.
3. Press OK to select Phone Book.
4. Using the DOWN arrow key, navigate to Delete All! then
press OK.
5. At the prompt, select “Yes” to confirm deletions or “No” to
cancel the operation.
Appending the phone number after transmission
You can set your machine to prompt you to append any new fax
numbers to the phone book after transmission:
1. Press the Menu button on the control panel.
2. Using the UP arrow key, navigate to Fax Settings and
press OK.
3. Press OK to select Phone Book.
4. Using the UP arrow key, navigate to Append Phone #:
then press OK.
5. Select “Yes” to confirm or “No” to cancel the operation.
Once set, when you send a fax to a new destination number the
following prompt is displayed:
Add to phonebook? Yes/No
Select “Yes” to confirm addition or “No” to cancel the operation.
Configuring your machine.... > 71
Connecting to a PBX
Private Branch Exchanges (PBXs) are private telephone systems
used to route calls internally, for example, in a company. When
dialling a telephone number, if a prefix (access) number is
required to open an outside line, the line is connected to a PBX.
If this MFP is going to be connected to a PBX, please make the
following changes to enable it to recognise the prefix digits in the
telephone numbers used to obtain access to the outside line.
After dialling the prefix digits, the MFP will wait until the outside
line is available (secondary dial tone detected) before dialling the
rest of the number.
1. Press the Menu button on the control panel.
2. Using the UP arrow key, navigate to Fax Settings and
press OK.
3. Using the UP arrow key, navigate to Setup Fax and press
OK.
4. Using the UP arrow key, navigate to dial prefix and press
OK.
5. Enter your dialling prefix, then press OK to confirm.
6. Press Return to go back to the main menu settings
screen.
Automatic redial
You can set the fax to automatically redial if the initial fax
transmission fails. The machine will redial on:
>Line busy
>No answer
>Communication error
To set auto-redial:
1. Press the Menu button to prompt the menu settings
screen.
2. Using the UP arrow key, navigate to Fax Settings and
press OK.
3. Using the UP arrow key, navigate to Setup Fax and press
OK.
Configuring your machine.... > 72
4. Using the DOWN arrow key, navigate to Re-dial and press
OK.
5. Select the required number of redial attempts (between 0
and 10), then press OK.
6. Using the DOWN arrow key, navigate to Redial Interval
and press OK.
7. Select the required redial interval (between 1 and 6
minutes), then press OK.
8. Press Return to store the new configuration settings and
exit the menu.
Manual receive
Upon receiving an incoming call, the MFP will ring until you press
the Start button to receive the fax.
To enable the manual receive option:
1. Press the Menu button to prompt the menu settings
screen.
2. Using the UP arrow key, navigate to Fax Settings and
press OK.
3. Using the UP arrow key, navigate to Setup Fax and press
OK.
4. Using the DOWN arrow key, navigate to Manual Receive
and press OK.
5. Press Return to store the new configuration settings and
exit the menu.
Configuring your machine.... > 73
Adding a telephone handset
If you want to add a telephone handset to your MFP, connect the
line to the Tel socket (in certain countries it may be necessary to
use a telephone plug adaptor).
You will also need to update the telephone settings to set the ring
response:
1. Press the Menu button on the control panel.
2. Using the UP arrow key, navigate to Fax Settings and
press OK.
3. Using the UP arrow key, navigate to Setup Fax then press
OK.
4. Using the UP/DOWN arrows keys, navigate to Ring
Response and press OK.
5. Select the required response setting and press OK.
6. Press Return to store the new configuration setting and
exit the menu.
NOTE
Loop the telephone line round the ferrite once as shown.
NOTE
Manual receive must also be activated. See “Manual receive”
on page 72.
Print settings and security > 74
P
RINT
SETTINGS
AND
SECURITY
Your MFP’s operator panel menus provide access to many
options. The Windows printer driver also contains settings for
many of these items. Where items in the printer driver are the
same as those in the operator panel menus, and you print
documents from Windows, the settings in the Windows printer
driver will override those items in the operator panel menus.
The illustrations in this chapter show Windows XP. Other
Windows versions may appear slightly different, but the
principles are the same.
PCL
OR
POSTSCRIPT
?
Three printer drivers are supplied with your MFP: one for PCL5c
emulation, one for PCL6 emulation, and the other for PostScript 3
emulation. If you print mainly from general “Office” applications
choose one of the PCL drivers. For faster printing of PDF
documents, choose PostScript. If you print mainly from
professional DTP and graphics applications, choose PostScript.
P
RINTING
PREFERENCES
IN
WINDOWS
APPLICATIONS
When you choose to print your
document from a Windows
application program a print
dialogue box appears. This
dialogue usually specifies the
name of the machine on which
you will print your document.
Next to the printer name is a
Properties button.
When you click Properties a new
window opens which contains a short list of the printer settings
available in the driver, which you can choose for this document.
The window which opens when you click Properties depends on
which printer driver has been installed. The PostScript driver
offers different choices to the PCL driver.
Print settings and security > 75
P
OSTSCRIPT
EMULATION
1. Page orientation sets
portrait (tall) or
landscape (wide) page
orientation. The
“rotated” rotates the
paper through 90
degrees anti-clockwise.
2. When printing double
sided pages (duplex
unit required). You can
flip the paper either on
its long edge or short edge.
3. Pages can be printed in forward or reverse order. If using
the face down (top) paper stacker, forward order is
usually appropriate to ensure that pages are stacked in
numerical order. If using the face up (rear) paper stacker,
reverse order would normally stack your pages in
numerical order.
4. You can specify how many pages to print on a sheet.
Pages will be scaled to fit the number you choose. If you
choose booklet printing (requires duplex unit) two pages
will automatically be set, and pages will be printed with
the correct pages opposite one another so that folding the
stacked printout produces a booklet.
5. Advanced options are also available, such as how to
download TrueType fonts, and whether advanced options
such as booklet printing are available.
The printer driver contains extensive on-line help for these items
to help you make the most appropriate choices.
1
5
2
3
4
Print settings and security > 76
PCL
EMULATION
When you click the Properties button from your application’s
Print dialogue, the driver window opens to allow you to specify
your printing preferences for this document.
1.
Paper size should be the
same as the page size of
your document (unless you
wish to scale the printout to
fit another size), and should
also be the same as the size
of paper you will feed into
the
MFP
.
2. You can choose the source
of the paper to feed, which
may be Tray 1 (the standard
paper tray), Tray 2 (if you have the optional 2nd paper
tray installed) or the multi purpose feeder. You can also
click on the appropriate part of the screen graphic to
select your preferred tray.
3. The setting for paper weight should match the type of
paper on which you intend to print.
4. A variety of document finishing options can be selected,
such as normal one page per sheet, or N-up (where N can
be any number up to 16) for printing scaled down pages
at more than one page per sheet. Booklet printing prints
two pages per sheet on each side of the paper so that
when folded they make up a booklet. Booklet printing
requires the duplex unit to be installed in your MFP.
Poster printing will print large pages as tiles spread over
multiple sheets.
5. For two-sided printing, you can choose to flip the page by
the long edge or the short edge. Of course, this requires
that a duplex unit be installed in your MFP.
6. If you have changed some printing preferences before and
saved them as a set, you can recall them to avoid having
to set them individually each time you need them.
7. A single on-screen button restores the default settings.
1
2
3
4
5
6
7
Print settings and security > 77
S
ECURE
PRINTING
Secure printing allows you to print confidential documents on
MFPs that are shared with other users in a network environment.
The document does not print until a PIN (Personal Identification
Number) is entered through the printer control panel. You must
go to the MFP and enter the PIN.
This feature requires the hard disk drive in your MFP, this device
must be enabled in the printer driver. (See “Adjusting windows
printer drivers” on page 152.)
If there is not enough hard disk space for the spooled data, a
“Disk Full” message displays, and only one copy prints.
The secure printing feature may not be available from within
some PC applications.
If your application software has a collate print option, turn it off.
Otherwise secure printing will not work.
There are three parts in secure printing:
>Sending the document to the MFP (page 77)
>Printing the document (page 79)
>Deleting the document when it is not required (page 80)
S
ENDING
THE
DOCUMENT
1. If using the PCL driver, in the [Setup] tab choose any
saved driver settings you wish to use. See “Recalling
saved driver settings” on page 188.
2. In the driver’s [Job Options] tab, click [Secure Print].
Print settings and security > 78
3. The Job PIN (Personal Identification Number) window
opens.
4. If the PIN window does not open, click the [PIN] button.
5. In the Job PIN window, enter a [name] for this print job:
The name may be up to 16 alpha-numeric characters. If
you have more than one print job stored on the MFP when
you come to print, you will need a distinctive name to
distinguish between each of your print jobs.
6. If you would like a prompt at the MFP for the job name,
click the [Request…] checkbox below the name entry.
7. Enter a number from 0000 to 9999 in the [PIN] box.
8. Your PIN must be unique on this MFP. Each user should be
allocated a PIN by the system administrator.
9. Click [OK] to accept your changes.
10. Click [OK] to close the Printer Properties window.
11. Print your document.
12. The print job will be sent to the MFP, but will not print at
this time.
Print settings and security > 79
P
RINTING
THE
DOCUMENT
Your secure print job is printed using the printer control panel on
the front of the MFP.
1. When the MFP is idle (“ONLINE” indicated in the display),
use the + -/ buttons to select the PRINT JOB menu, then
press [ENTER].
2. Select “ENCRYPTED/STORED JOB”.
3. Use the +/- buttons to input your PIN. Press [ENTER]
after each digit.
If you have more than one stored document, a list appears
in the display.
4. Use the + -/ buttons to select the name of the print job
you wish to print, and press [ENTER] to select it.
5. If necessary, use the + -/ buttons to highlight the PRINT
option.
6. Press [ENTER] to confirm you wish to print the document.
7. Use the + -/ buttons to select the number of collated
copies you require.
8. Press [ENTER] to print your document.
When all required copies have been printed your document
is automatically deleted from the MFP’s hard disk.
READY
ATTENTION
ON LINE
CANCEL
BACK
MENU
ENTER
NOTE
It is also possible to print and delete secure documents
remotely from your PC using the Storage Device Manager
utility.
Print settings and security > 80
D
ELETING
A
SECURE
PRINT
DOCUMENT
If you change your mind about printing a secure document, you
can delete it from the MFP’s hard disk without printing it first.
1. Follow Steps 1 to 4 in the above procedure for printing the
document.
2. Use the +/- buttons to highlight the DELETE option and
press [ENTER].
3. If necessary, use the +/- buttons to highlight the YES
choice, and press [ENTER] to confirm the deletion.
Your document is deleted from the MFP’s hard disk without
printing.
Print settings and security > 81
S
TORE
TO
HARD
DISK
This feature allows print jobs to be created on the PC and stored
on the MFP’s hard disk for printing on demand. This is good for
forms, generic memos, letterhead, stationery, etc.
If you use this feature for standard forms, for example, you can
walk up to the MFP at any time and print off your forms without
having to re-send them from the PC.
This feature works in exactly the same way as the secure printing
feature described earlier in this Chapter. The difference with job
spooling is that the document is not automatically deleted from
the MFP’s hard disk after printing. It remains there for future use
until you delete it from the printer control panel or from your PC
with the Storage Device Manager utility.
Like the secure printing feature, there are three parts in job
spooling:
1. Sending the document
2. Printing the document
3. Deleting a stored document
NOTE
If this choice does not appear in the driver screens, or if it is
greyed out, check to ensure that the hard disk is enabled in
the printer driver. (See “Adjusting windows printer drivers”
on page 152.)
Print settings and security > 82
S
ENDING
THE
DOCUMENT
Follow the same procedures as described in the section “Sending
the document” on page 77 for sending a secure document,
except that on the [Job Options] tab in step 2, click [Store to
HDD].
P
RINTING
THE
DOCUMENT
Follow the same procedures as described in the section “Printing
the document” on page 79 for printing a secure document. In this
case the document will not be deleted from the hard disk after it
has been printed.
D
ELETING
A
STORED
DOCUMENT
Follow the procedure as described in “Deleting a secure print
document” on page 80 for deleting a secure print document.
Like secure print documents, any other documents stored on the
printer’s hard disk can also be deleted remotely from the PC using
the Storage Device Manager utility.
Print settings and security > 83
E
NCRYPTED
SECURE
PRINTING
Security over the network is an increasing concern for some
organisations. Encrypted secure printing allows you to send,
store and print confidential documents on MFPs that are shared
with other users in a network environment.
Encrypting your documents before sending them to your MFP will
prevent unauthorised personnel accessing confidential or
sensitive information.
Print jobs are encrypted immediately before transmission to the
MFP, where they are stored in an encrypted format on the hard
disk drive. The documents will remain stored and unprinted until
an authorised user authenticates the print job; decryption only
happens when the job is actually printing.
This feature requires the hard disk drive in your MFP, this device
must be enabled in the printer driver. (See “Adjusting windows
printer drivers” on page 152.)
The encrypted secure printing feature may not be available from
within some PC applications.
If your application software has a collate print option, turn it off.
Otherwise secure printing may not work.
There are two parts in encrypted secure printing:
>Sending the document
>Printing the document
S
ENDING
THE
DOCUMENT
1. If using the PCL driver, in the [Setup] tab choose any
saved driver settings you wish to use. See “Recalling
saved driver settings” on page 188.
2. In the driver’s [Job Options] tab, click [Encrypted Secure
Print].
Print settings and security > 84
3. The Encrypted Secure Print window opens.
4. In the Encrypted Secure Print window, enter a [Password]
for this print job:
The password must be between 4 and 12 alpha-numeric
characters. Numbers 1 to 9 and letters a to z are all valid.
If you would like a prompt at the MFP for the job password,
click the [Always ask for password] checkbox below the
password entry.
5. Select the required erase option for your print job:
>No overwrite: simply erases a print job without over
writing the job with data. This erase method poses a risk
of the print job being reconstructed.
>Zero out once: erases a print job after over writing it
with data once. This erase method is safer than the “No
overwrite” option however it still poses a risk of the print
job being reconstructed.
>Multiple Random Overwrites: erases a print job after
over writing it with data three times. This is the safest
method of erasing a print job however it takes longer to
complete the job.
Print settings and security > 85
6. Select the Auto Erase Time-out period.
Specify a period of time (hours:minutes) during which the
print job is stored in the MFP’s HDD. When this period
expires, the print job is automatically erased from the
HDD.
7. Click [OK] to accept your changes.
8. Click [OK] to close the Printer Properties window.
9. Print your document.
P
RINTING
THE
DOCUMENT
Follow the same procedures as described in the section “Printing
the document” on page 79 for printing a secure document. In this
case you will enter your password, and the document will be
erased from the hard disk depending on the options you specified
when sending the document to print.
Operation > 86
O
PERATION
With its intuitive control panel, this Multi Function Product (MFP)
is designed to be easy to use. After the machine has been
configured, operating is quite straight forward.
The following sections describe how to make a copy of your
scanned document, how to distribute your document on the
internet, and how to send it via fax.
L
OADING
DOCUMENT
(
S
)
FOR
COPYING
This MFP can scan/copy/send/fax document(s) either in the ADF
(Automatic Document Feeder) or on the glass. If you need to
send multiple pages, load your papers in the ADF. The ADF can
hold up to 50 pages at one time.
If you need to scan/copy/send/fax pages from books, newspaper
clippings, or paper with wrinkles or curls, place them on the
glass.
P
LACING
DOCUMENT
(
S
)
IN
THE
ADF
Before using the ADF, please make sure that your paper meets
the following specifications:
>Document(s) can range in size from 4.5 x 5.5 inches
(114.3 x 139.7mm) to 8.5 x 14 inches (215.9 x
355.6mm).
>Document(s) can range in weight from 16 to 28 lbs
(0.002" to 0.006").
>Document(s) should be square or rectangular and in good
condition (not fragile or worn).
>Document(s) should be free of curl, wrinkle, tears, wet
ink, or punch holes.
>Document(s) should be free of staples, paper clips, paper
sticky notes.
NOTE
If PIN restriction has been enabled for any or all of the MFP
functions, you will first have to enter your PIN.
Operation > 87
>Keep the glass clean and without any documents left on it.
1. If you have multiple pages, fan the pages to avoid paper
jams. The ADF holds up to 50 pages at one time.
2. Place the document with the text face UP in the ADF and
make sure that the top of each page is fed in first.
3. Adjust the Paper
Guides (1) to centre
the document in the
ADF.
NOTE
To transmit irregular types of document(s), place the
document(s) on the glass or make a copy first and then
transmit the copy instead.
1
2
3
Operation > 88
P
LACING
DOCUMENT
(
S
)
ON
THE
GLASS
1. Open the document cover.
2. Place your document with the text face DOWN on the
glass and align it to the upper-left corner.
3. Close the document cover.
S
ENDING
DOCUMENT
(
S
)
VIA
E
-
MAIL
B
ASIC
OPERATION
1. Place your document(s) with text face UP in the ADF or
face DOWN on the glass (as described above).
2. Press Send Mode (1) on the control panel. The e-mail
screen will appear.
3. In the “To” field, enter the destination e-mail address
from the Address Book by pressing Address Book (2).
Use the UP and DOWN arrows (3) to select multiple e-
mail addresses and press the button (4). Or for a fast OK
operation, you may simply type the initial letter of the e-
3
45
8
1
2
6 7
Operation > 89
mail address using the keypad (8). Press Return (5) to
return to the e-mail main screen.
4. Enter the subject of your e-mail. If not entered, “Default
Subj.” will be displayed.
5. Enter or select CC and BCC address(es), if necessary.
6. Press the Mono button (6) to send your document(s) in
black and white, or the Colour button (7) to send your
document(s) in colour.
Operation > 90
A
DVANCED
OPERATION
If you are not satisfied with the scanned image, you can use the
advanced features to enhance it.
To use the advanced features, press the Send Mode button (1)
on the control panel and then the Additional Settings button
(2) to prompt the Additional settings screen.
Refer to the following table to modify the scanner settings.
NOTE
For illustration purposes only, the advanced features shown
are as accessed from the scanner control panel, they can also
be accessed from the web page and the MFP Network Setup
Tool.
2
1
3
MENU ITEM DESCRIPTION
Attachment The file name of the scanned document. Up to 64
characters can be entered in this field.
From Enter your “From” address. If an e-mail can not be
sent, notification is returned to this address.
This is also the “From” address in your e-mail when you
receive an e-mail from the MFP. Up to 64 characters
can be entered in this field.
Reply To Address Enter a “Reply To Address” address if you wish to
specify a reply address which is different from the
“From” address. Up to 64 characters can be entered in
the field.
Color output format Choose the output format for the document to be
scanned in colours from PDF, TIF, JPEG, and MTIF.
Also select the compression rate from Low, Medium,
High.
Operation > 91
B&W output format Turn the multi-level B&W - Grey On or Off.
Choose the output format for the document to be
scanned in B&W from PDF, TIF, and MTIF.
Also select the compression rate from Low, Medium,
High.
Resolution Choose the scanning resolution for the scanned
document from a selection of 75, 100, 150, 200, 300,
400, 600 dpi. A higher resolution reproduces the image
with greater detail, but requires more disk space.
Manual Feed Multi-batch document scanning can be enabled. Enable
Manual Feed when loading more than 50 pages on the
ADF or more than one page on the flatbed.
Document Size A4, Letter, Legal
Density -2, -1, 0, 1, 2
NOTE
>If you make a mistake during the process, press Stop (3)
on the control panel to cancel the operation.
>If you stop typing in the From, Subject, To, CC, or BCC
fields for three minutes, the LCD-display automatically
clears what you have typed.
>This machine allows you to send scanned document(s) to
multiple e-mail addresses. Simply add a comma between
each address.
>Up to 64 characters can be entered in the “Attachment”,
“To”, “From”, “CC”, “BCC”, and the “Def. Subject” field.
>If you wish to scan a multi-page document and convert it
to a single image file, choose your output file format to
be MTIF or PDF.
>If the administrator has set the SMTP or POP3
authentication, after sending your scanned document to
e-mail addresses, and if no more transmission is
required, press Return on the control panel to log out of
the system. This is to prevent misuse of the user's e-mail
account for sending e-mails. If there is no other
operation within 3 minutes, the system will log out
automatically.
MENU ITEM DESCRIPTION
Operation > 92
S
ENDING
DOCUMENT
(
S
)
TO
A
FILE
SERVER
Before sending your document to a file server, profiles should be
set up first to speed up the process. A profile contains a list of
filing parameters such as your filing protocol, directory, file name
and other scanning parameters. Add a new profile by either
entering the machine's web page or installing and starting the
Network Setup Tool on the CD-ROM supplied.
1. Place your document(s) with text face UP in the ADF or
face DOWN on the glass.
2. Press Send Mode (1) and FTP Address (2) buttons on
the control panel. The LCD-display prompts the Filing
screen. For example,
Profile 1
Profile 2
3. Choose the required profile (filing destination) and press
OK (3).
4. Press Mono (4) to send your document(s) in black and
white, or Colour (5) to send your document(s) in colour.
3
1
2
4 5
NOTE
You can create up to 40 filing profiles from the machine's web
site or from the Network Setup Tool.
Operation > 93
C
OPYING
B
ASIC
OPERATION
1. Place your document(s) with text face UP in the ADF or
face DOWN on the glass.
2. If required, press the Copy Mode button (1) on the
control panel to prompt the Copy screen.
3. Press Mono (2) to copy your document(s) in black and
white, or Colour (3) to copy your document(s) in colour.
A
DVANCED
OPERATION
Set up the Printer Options and Media Type (See “Contents of each
printer menu” on page 46, and the instructions following).
4
1
2 3
NOTE
Factory default setting is Copy mode.
NOTE
If you wish to cancel the copy process, press Stop (4) to
abort the operation.
Operation > 94
Accessing additional settings
To use the advanced features, press the Copy Mode button (1)
on the control panel and then the Additional Settings button
(2) to prompt the Additional settings screen.
Below is the menu for the “Additional Settings” when all printer
options are installed (if there are any changes in the option
condition, the settings will return to the these factory default
settings).
NOTE
For illustration purposes only, the advanced features shown
are as accessed from the scanner control panel, they can also
be accessed from the web page and the MFP Network Setup
Tool.
2
1
FUNCTION DEFAULT SETTING
Density 0
Quality Speed
Collate OFF
Duplex (optional) OFF
N-up 1in1
Edge erase 0
Margin shift (R) 0
Margin shift (B) 0
Paper supply A4
Input tray Auto
Operation > 95
Quality
>Speed
>Text
>Photo
Density
>-2, -1, 0, 1, 2
Collation:
>ON - The collate function is always enabled
>OFF - The collate function is always disabled.
Duplex (Optional):
>Off
>Short Edge
>Long Edge
N-Up (Paper Save)
>1 in 1
>4 in 1 (Horizontal)
>4 in 1 (Vertical)
Edge Erase
>0/6/13/19/25 (mm)
NOTE
When “Collate” is set, the items “N-Up” and “Duplex” are not
displayed.
NOTE
Long edge and Short edge are only available when “Scaling =
100%” and “Quality = Speed”.
NOTE
When “N-Up” is set to other than “1 in 1", the “Collate” item
is not displayed.
Operation > 96
Margin Shift
>Right 0/6/13/19/25 (mm)
>Bottom 0/6/13/19/25 (mm)
Paper Supply
>Legal
>Letter
>A4
>A5
Input Tray
>Auto
>Tray 1
>Tray 2 (Optional)
>MP
Operation > 97
Changing scaling
The machine is preset to 100% scaling. If you wish to reduce or
enlarge your original, you can apply this feature to enlarge up to
400% or reduce down to 25%.
To reduce or enlarge the original document:
1. Press Copy Mode
(1) on the Control
panel to prompt the
Copy screen.
2. Press the Select (4)
button to choose a
preset value from
100%, 25%, 50%,
70%, 141%, 200%
and 98% (fit to
page).
3. Alternatively,
continue to press
the Select (4)
button until the
25%-> 400% LED is
illuminated, then press the %+ (2) or (3) button to %-
enlarge or reduce your document in 1% increments.
1
4
3
2
NOTE
1. Press and hold the %+ or %- button to enlarge or
reduce your document in 10% increments.
2. After you have completed copying the machine will
automatically return to the preset scale.
Operation > 98
Improving copy quality
The machine is preset to “Speed”. If required, you can change to
“Text” or “Photo” to improve the copy quality.
To change copy quality:
1. Press the Copy Mode button on the control panel to
prompt the Copy screen.
2. Press the Additional Settings button.
3. Using the UP arrow, navigate to the Quality setting and
press OK.
4. Select “Text” or “Photo” and press OK.
Adjusting density
The machine is preset to the “Normal” level of density. If your
original document comes with a lighter or darker contrast, you
can improve the quality by using the Adjusting Density feature.
To change density:
1. Press the Copy Mode button on the panel to prompt the
Copy screen.
2. Press the Additional Settings button.
3. Using the UP arrow, navigate to the Density setting and
press OK.
4. Select the required density and press OK.
NOTE
After you have completed your copying, the machine will
automatically return to the preset document quality.
NOTE
After you have completed your copying, the machine will
automatically return to the preset value.
Operation > 99
Increasing copy count
The machine is preset to a copy count of 1. If you wish to increase
the number of copies, select the number of copies with the
numeric keypad.
To increase the copy count:
1. Press the Copy Mode button on the control panel to
prompt the Copy screen.
2. Enter number of copies required with the numeric keypad.
The LCD display will confirm the copy count selected.
Operation > 100
F
AXING
B
ASIC
OPERATION
Searching the phone book
To search the contents of the phone book:
1. Press the Fax Mode button (1) on the control panel to
prompt the Fax screen.
2. Press the Address Book button (2).
3. Using the UP/DOWN arrow keys (3) navigate through the
resulting list, and press to select an entry.OK
4. Press Return to finish selecting and return to the previous
screen.
Sending a fax to a single location
1. Place your document(s) with text face UP in the ADF or
face DOWN on the glass.
2. Press the Fax Mode button (1) on the control panel to
prompt the Fax screen.
3. Enter the destination fax number by either:
>typing in the number using the numeric keypad (4)
>pressing the required speed dial button (5)
8
17
234
5
9 6
Operation > 101
>selecting an entry from the phone book (See
“Searching the phone book” on page 100)
4. If required, press Return to go back to the fax screen.
5. Press the Mono button (7) to send your document(s).
Manual redial
Press the Redial button (9) on the control panel to display the
fax number of the last transmission (successful or not), then
press the Mono button (6) to send a fax to this number.
Receiving a Fax
Your MFP is set to receive faxes automatically, if you wish to
change this to manual receive refer to“Manual receive” on
page 72 for details.
NOTE
If the destination fax number has an “extension number”,
press the Pause button (6) to input a “-” between numbers.
The machine will insert a 1 second pause when dialling.
NOTE
1. Fax transmissions are sent in black and white only.
2. If you make a mistake during the transmission process,
press the STOP button (8) to cancel the operation.
NOTE
If the MFP is sending a fax, then any incoming faxes will be
rejected.
During other functional operations, for example copying,
filing, e-mailing, etc., then any incoming faxes will be stored
and printed out when the MFP is available.
Operation > 102
A
DVANCED
OPERATION
Accessing additional settings
To use the advanced features, press the Fax Mode button (1) on
the control panel and then the Additional Settings button (2)
to prompt the Additional settings screen.
Below is the menu for the “Additional Settings”. If there are any
changes made, the settings will return to the these factory
default settings when you press the Reset button (3).
NOTE
For illustration purposes only, the advanced features shown
are as accessed from the scanner control panel, they can also
be accessed from the web page and the MFP Network Setup
Tool.
2
13
FUNCTION DEFAULT SETTINGS
Quality Fine
Density 0
Doc size A4
Delayed time Real time
Manual feed Off
Poll to receive Off
Overseas Mode Off
Operation > 103
Changing fax quality
The machine is preset to “Fine”. If required, you can select
“ExtraFine” or “Photo” to improve the fax quality or you can
reduce the fax quality by selecting “Standard”.
To change fax quality:
1. Press the Fax Mode button on the control panel to prompt
the fax screen.
2. Press the Additional Settings button and press OK.
3. Select the appropriate quality setting and press OK.
4. Press Return to exit the menu and return to the fax
screen.
Adjusting density
The machine is preset to the “Normal” level of density. If your
original document comes with a lighter or darker contrast, you
can improve the quality by using the Adjusting Density feature.
To change density:
1. Press the Fax Mode button on the control panel to prompt
the Fax screen.
2. Press the Additional Settings button.
3. Using the DOWN arrow key, navigate to the Density
setting and press OK.
4. Select the required density and press OK.
5. Press Return to exit the menu and return to the fax
screen.
NOTE
After you have completed your fax operation, the machine
will automatically return to the preset quality.
NOTE
After you have completed your fax operation, the machine
will automatically return to the preset value.
Operation > 104
Document size
The machine is preset to “A4” size.
To change document size:
1. Press the Fax Mode button on the control panel to prompt
the Fax screen.
2. Press the Additional Settings button.
3. Using the DOWN arrow key, navigate to the Doc Size
setting and press OK.
4. Select the required size setting and press OK.
5. Press Return to exit the menu and return to the fax
screen.
Delayed send
The delayed send function allows you to fax documents at a
specific date and time.
To set the fax to delay send:
1. Place your document(s) with text face UP in the ADF or
face DOWN on the glass.
2. Press the Fax Mode button on the control panel to prompt
the Fax screen.
3. Press the Additional Settings button.
4. Using the DOWN arrow key, navigate to the Delayed
Send setting and press OK.
5. Enter the required send date and time and press OK.
6. Press Return to exit the menu and return to the fax
screen.
7. Press Mono to scan and store your document ready for
sending at the specified time.
NOTE
After you have completed your fax operation, the machine
will automatically return to the preset value.
Operation > 105
Manual feed
If you need to send multiple sets of documents from the ADF or
flatbed, enable the “Manual Feed” option.
To set the fax to manual feed:
1. Place your document(s) with text face UP in the ADF or
face DOWN on the glass.
2. Press the Fax Mode button on the control panel to prompt
the Fax screen.
3. Press the Additional Settings button.
4. Using the DOWN arrow key, navigate to the Manual Feed
setting and press OK.
5. Select “ON” and press OK.
6. Press Return to exit the menu and return to the fax
screen.
7. Press Mono to start scanning the first document.
Once the current scanning operation is complete, the LCD
will display “To scan another page press select/OK”. If you
have further documents to scan press OK to continue
scanning or press Mono to continue sending the fax.
Polling receive
Polling is a process in which documents are loaded into a
machine, and the machine is then set to wait for a call from a
remote location before faxing. If the remote machine is set to
hold data in memory for transmission to a local machine when
contacted, the procedure is called “polling receive”.
To set the fax to poll receive:
1. Press the Fax Mode button on the control panel to prompt
the Fax screen.
2. Press the Additional Settings button.
3. Using the DOWN arrow key, navigate to the Polling
Receive setting and press OK.
4. Select “ON” and press OK.
Operation > 106
5. Press Return to exit the menu and return to the fax
screen.
6. Enter the desired location using the Speed Dial keys or
the numeric keypad.
7. Press Mono to begin polling.
Overseas mode
To avoid transmission problems when faxing overseas, set the
fax to overseas mode:
1. Place your document(s) with text face UP in the ADF or
face DOWN on the glass.
2. Press the Fax Mode button on the control panel to prompt
the Fax screen.
3. Press the Additional Settings button.
4. Using the DOWN arrow key, navigate to the Overseas
Mode setting and press OK.
5. Select “ON” and press OK.
6. Press Return to exit the menu and return to the fax
screen.
7. Press Mono to start sending the document(s).
Broadcasting
You can send a fax to multiple locations at the same time:
1. Place your document(s) with text face UP in the ADF or
face DOWN on the glass.
2. Press the Fax Mode button on the control panel to prompt
the Fax screen.
3. Enter the destination fax numbers by either:
>typing in the number using the numeric keypad
>pressing the required speed and/or group dial buttons
NOTE
After you have completed your fax operation, the machine
will automatically return to the preset value.
Operation > 107
>selecting entries from the phone book (See “Searching
the phone book” on page 100)
Press OK after entering each fax number.
4. Press Return to exit the menu and return to the fax
screen.
5. Press Mono to start sending the document(s).
C
ANCEL
FAX
JOBS
If you no longer require a stored fax job, you can cancel and
remove it from your MFP’s memory.
1. Press the Menu button on the control panel to prompt the
menu settings screen.
2. Using the UP arrow key, navigate to Fax Settings and
press OK.
3. Using the UP arrow key, navigate to the Cancel Fax Jobs
and press OK.
4. At the prompt, enter the admin password and press OK.
5. Using the UP/DOWN arrow keys, navigate through the
list of fax jobs.
6. Press OK to select the required job(s) for deletion.
The selected row(s) will be marked with an “*”.
NOTE
You can send to a maximum 100 different locations.
If a destination fax number has an “extension number”, press
the Pause button to input a “-” between numbers. The
machine will insert a 1 second pause when dialling.
NOTE
If you make a mistake during the transmission process, press
the STOP button to cancel the operation.
NOTE
Requires an Administrator password to perform this function.
Operation > 108
7. Press Return to finish selection and return to the upper
screen.
8. Press OK to confirm deletion of fax jobs or press Stop to
cancel the operation.
F
AX
JOB
REPORTS
1. Press the Menu button on the control panel to prompt the
menu settings screen.
2. Using the UP arrow key, navigate to Fax Settings and
press OK.
3. Using the UP arrow key, navigate to the Reports and
press OK.
4. Select required report and press OK to print:
>Activity report
>Transmission report
The transmission report can be modified with the following
options available: Yes / Error Only / Off.
>Broadcast report
The broadcast report can be modified to include an image
of the first page of the fax transmission.
Select: Image in MCF > On
Operation > 109
S
CANNING
S
CANNER
OPERATION
1. Start your scanning application.
2. Select the File menu and choose Select Source.
If the Select Source command is not available on the File
menu, see your application's user's guide to determine
how the TWAIN link is used. A dialogue box with a list of
scanning sources appears.
3. Select “C5550MFP”.
You need to select the source only once, unless you want
to choose another scanner.
4. Place the document face DOWN on the document glass or
face UP in the ADF.
5. Select the File menu and choose Acquire.
A dialogue box containing scanning features appears.
6. Select the scanning method you want to use from the
Scan Method (1) drop-down menu.
7. Select the mode you want to use for your scans from the
Image Type (2) drop-down menu.
8. Select a scanning resolution from the Resolution (3)
drop-down menu.
3
2
1
Operation > 110
9. Select the setting for the scanning features (e.g. Sharpen,
Descreen, etc.) that you want to use (see “enhancing your
image” later in this Chapter).
10. Click on the Preview or Scan button to preview or scan
you documents.
A
LOOK
AT
THE
USER
INTERFACE
3
2
1
6
5
4
9
8
7
11
10
1. Scan Method Choice: ADF/Multi-page, Flatbed.
2. Image type Choice: Black & White, 8-Bit Grey, 24-Bit Color, Half
tone.
3. Resolution Choice: 50, 72, 100, 144, 150, 200, 300, 600, 1200,
2400, 4800 (dpi).
4. Brightness Adjust the brightness level from -100 to +100.
5. Contrast Adjust the contrast level from -100 to +100.
6. Further tools Descreen, Sharpen, Colour Adjustment, Auto Level,
Advanced Settings.
7. Invert Reverse the colour of the scanned image.
8. Mirror Function Flip the image.
9. Preview Auto Area Resize the scanned area.
10. Paper Size Select the paper size from Card 4" x 2.5", Photo 5" x
3.5", Photo 3.5" x 5", Photo 4" x 6", Photo 6" x 4", A5,
B5, A4, Letter, Legal, or scanner maximum.
11. Unit of
Measurement
Choice: cm, Inch, and Pixel.
Operation > 111
U
SING
THE
BASIC
FEATURES
Scan method
Choice:
>Flatbed: Select this setting if you need to scan photo, or
newspaper clippings.
>ADF/Multipage: Select this setting if you need to scan
multi-page document from the automatic document
feeder (ADF).
Image type
1. Choose B&W if your original contains only B&W text,
pencil or ink sketch.
2. Halftones are the reproduction of an image that gives the
illusion of grey. An example of a halftone image would be
the pictures you see in newspapers.
3. 8-Bit Grey images contain actual shades of grey.
4. Choose 24-Bit Color (input) if you wish to scan a colour
image.
12
34
Operation > 112
Resolution
The correct resolution will reproduce a clear image with good
details. The resolution is measured in dots per inch (dpi).
Adjusting the brightness and contrast
1. Brightness
Adjusts the lightness or darkness of an image. The higher the
value, the brighter the image.
2. Contrast
Adjusts the range between the darkest and the lightest shades in
the image. The higher the contrast, the larger the greyscale.
Enlarging previewed image (zoom)
Enlarge your previewed image to the maximum of the preview
window.
Inverting and selecting your image
1. Invert
The invert command reverses the brightness and the color in the
image. For color images, each pixel will be changed into its
complementary color when inverted.
2. Mirror function
Horizontally reverses the image.
NOTE
An A4 size color image scanned at 300 dpi at True Color mode
consumes approximately 25 MB of disk space. A higher
resolution (usually means over 600 dpi) is only recommended
when you need to scan a small area in True Color mode.
NOTE
This function only enlarges your preview image. This does not
enlarge the actual image.
Operation > 113
3. Auto select image
Automatically set the whole image as your scan area. (Or you
may resize the area by diagonal "drag and drop".)
Enhancing the image
1. Descreen
Eliminates the moire*
patterns commonly
found in printed
matter. (1) Before;
(2) After.
* Moire pattern: An undesirable pattern in a color printing
resulting from incorrect screen angle of overprinting halftone.
2. Sharpen
Sharpen the scanned
image. (1) Before;
(2) After.
3. Colour adjustment
Adjusts the colour quality of the image so that it comes close to
the original. This function uses default parameters to adjust the
image. (1) Before; (2) After.
4. Auto level
Automatically adjusts the highlight and shadow areas of the
scanned image to optimise the following:
1 2
12
12
Operation > 114
Using the advanced features
1. Click the Switch button (1) to select the Advanced
Settings bar (2 to 7). Advanced settings include Highlight/
Shadow, Hue/Saturation/Lightness, Curve, Color Balance,
Color Drop-out.
2. Highlight/shadow levels
Highlight refers to the lightest point in a scanned image while
shadow refers to the darkest point. Using Highlight and Shadow
tools together allows you to extend the range of colour and reveal
more details in a gray or colour image.
Shadow (1):The darkest point of an image.
Gamma (2):The middle tones of the image.
Highlight (3):The lightest point of an image.
Pointer (4):Move to change the value.
2
1
7
4
3
6
5
2
1
4
3
Operation > 115
When the value of gamma changes, the image changes as shown
below.
1. Gamma value: 1.0;
2. Gamma Value: 1.4;
3. Gamma Value: 2.0
When the value of highlight and shadow change, the image
changes as shown below.
1. Highlight: 255/Shadow: 0(Normal);
2. Highlight: 210/Shadow:10;
3. Highlight: 200/Shadow:0;
4. Highlight: 255/Shadow: 50
1 2 3
12
34
Operation > 116
3. Adjusting the curve
Adjusts the midtones of the image without dramatically altering
their lightest and darkest areas.
When the curve is moved up or down, the image will become
darker or lighter.
4. Colour hue/saturation/lightness
Improve an image by changing the level of hue/saturation/
lightness.
(a) Hue
Adjust the hue by moving the triangle to the right or
left. (Note the level of colour intensity will change
simultaneously when the hue adjustment is made).
(b) Saturation
Move the triangle to the right to increase the
saturation level or to the left to decrease the level.
The level of saturation determines whether the
colour is pale or rich.
(c) Lightness
Increase the lightness by moving the triangle to the
right or to the left to decrease the lightness.
a
b
c
Operation > 117
5. Using colour balance
The Colour Balance control allows you to set optimal image colour
quality.
You can either move the relevant pointer toward a colour (in the
above example 63% green has been selected) or, if known, enter
the figure in the box at the top.
The first box refers to the Cyan/Red percentage content, the
second to Magenta/Green and the third to Yellow/Blue.
6. Colour drop-out
Click the button and the dialogue box below will be displayed.
This allows you to remove one of the R (Red), G (Green), or B
(Blue) colour channels. This function is particularly useful when
converting to text using OCR software.
7. Using custom settings
Click on the Custom Settings button to access a dialogue box
where you can save your scan and configuration settings. There
are two tabs: Scan Settings and Configuration Settings.
NOTE
This function supports only black/white and grey images.
Operation > 118
O
THER
TOOLS
1. Measuring Unit: Indicates the measuring system in use.
By clicking the button, you can change the measuring
unit.
Choice: Inch, cm, Pixel.
2. Paper Size Choice: Card 4" x 2.5", Photo 5" x 3.5", Photo
3.5" x 5", Photo 4" x 6", Photo 6" x 4", B5, A5, A4, Letter
and Scanner Maximum.
3. Image Size: Display image size for the scanned area.
4. Lock Image: Fix the output width and height.
21 43
Maintenance > 119
M
AINTENANCE
C
ONSUMABLE
LIFE
EXPECTANCY
As a guide, the life expectancy of these items is:
>Toner
Starter cartridge:
The machine is shipped with sufficient black, cyan,
magenta and yellow toner for 2,250 A4 pages, of which
750 A4 pages of toner are used to charge the image drum
(1,500 A4 pages remaining).
Replacement cartridge:
>Image drum: Approximately 20,000 pages (calculated
on typical office usage where 20% of printing is 1 page
only, 30% is 3 page documents and 50% is print runs of
15 pages or more).
>Transfer belt: Approximately 60,000 A4 pages.
>Fuser: Approximately 60,000 A4 pages.
NOTE:
When the LCD display indicates TONER LOW, or if print
appears faded, first open the top cover and try tapping the
cartridge a few times to evenly distribute the toner powder.
This will enable you to obtain the best "yield" from your toner
cartridge.
A4 PAGE COVERAGE
(OF THIS COLOUR)
2.5% 5.0% 10%
Black 12,000 6,000 3,000
Cyan 10,000 5,000 2,500
Magenta 10,000 5,000 2,500
Yellow 10,000 5,000 2,500
Maintenance > 120
C
ONSUMABLE
ORDER
DETAILS
* Average life: 20% pages at continuous print, 50% pages at 3
pages per job and 30% pages at 1 page per job.
For the protection of your product, and in order to ensure that
you benefit from its full functionality, this model has been
designed to operate only with genuine Oki Printing Solutions
toner cartridges. These can be identified by the Oki Printing
Solutions trademark. Any other toner cartridge may not operate
at all, even if it is described as “compatible”, and if it does work,
your product's performance and print quality may be degraded.
Use of non-genuine products may invalidate your warranty.
ITEM LIFE ORDER
NO.
Toner, black 6,000 A4 @ 5%* 43324424
Toner, cyan 5,000 A4 @ 5%* 43324423
Toner, magenta 5,000 A4 @ 5%* 43324422
Toner, yellow 5,000 A4 @ 5%* 43324421
Image drum, black 20,000 A4 pages* 43381724
Image drum, cyan 20,000 A4 pages* 43381723
Image drum, magenta 20,000 A4 pages* 43381722
Image drum, yellow 20,000 A4 pages* 43381721
Fuser 60,000 A4 pages* 43363203
Transport belt 60,000 A4 @ 3/job 43363402
Maintenance > 121
R
EPLACING
CONSUMABLE
ITEMS
T
ONER
CARTRIDGE
REPLACEMENT
The toner used in this machine is a very fine dry powder. It is
contained in four cartridges: one each for cyan, magenta, yellow
and black.
Have a sheet of paper handy so that you have somewhere to
place the used cartridge while you install the new one.
Dispose of the old cartridge responsibly, inside the pack that the
new one came in. Follow any regulations, recommendations, etc.,
which may be in force concerning waste recycling.
If you do spill any toner powder, lightly brush it off. If this is not
enough, use a cool, damp cloth to remove any residue.
Do not use hot water, and never use solvents of any kind. They
will make stains permanent.
CAUTION!
To avoid toner wastage and possible toner sensor
errors, do not change the toner cartridge(s) until
“TONER EMPTY” is displayed.
WARNING!
If you inhale any toner or get it in your eyes, drink a
little water or bathe your eyes liberally in cold water.
Seek medical attention immediately.
Maintenance > 122
1. Gently raise the scanner.
2. Press the cover release (a) and open the MFP’s top cover
(b) fully.
b
a
WARNING!
If the MFP has been powered on, the fuser may be
hot. This area is clearly labelled. Do not touch.
Maintenance > 123
3. Note the positions of the four cartridges.
(a) Pull the coloured toner release lever (1) on the
cartridge to be replaced fully towards the front of the
MFP.
1
2
3
4
1. Cyan cartridge 2. Magenta cartridge
3. Yellow cartridge 4. Black cartridge
1
Maintenance > 124
4. Lift the right-hand end of the cartridge and then draw the
cartridge to the right to release the left-hand end as
shown, and withdraw the toner cartridge out of the MFP.
5. Put the cartridge down gently onto a piece of paper to
prevent toner from marking your furniture.
6. Remove the new cartridge from its box but leave its
wrapping material in place for the moment.
2
1
CAUTION!
The green image drum surface is very delicate and
light sensitive. Do not touch it and do not expose it to
normal room light for more than 5 minutes. If the
toner cartridges need to be out of the MFP for longer
than this, please lower the top cover. Never expose
the drum to direct sunlight or very bright room
lighting.
Maintenance > 125
7. Gently shake the new cartridge from end to end several
times to loosen and distribute the toner evenly inside the
cartridge.
8. Remove the wrapping material and peel off the adhesive
tape from the underside of the cartridge.
9. Holding the cartridge by its top centre with the coloured
lever to the right, lower it into the printer over the image
drum unit from which the old cartridge was removed.
Maintenance > 126
10. Insert the left end of the cartridge into the top of the
image drum unit first, pushing it against the spring on the
drum unit, then lower the right end of the cartridge down
onto the image drum unit.
11. Pressing gently down on the cartridge to ensure that it is
firmly seated, push the coloured lever (1) towards the
rear of the MFP. This will lock the cartridge into place and
release toner into the image drum unit.
2
1
1
Maintenance > 127
12. Close the top cover and press down firmly at both sides so
that the cover latches closed.
13. Gently lower the scanner.
I
MAGE
DRUM
REPLACEMENT
The MFP contains four image drums: cyan, magenta, yellow and
black.
1. Gently raise the scanner.
CAUTION!
Static sensitive devices, handle with care.
Maintenance > 128
2. Press the cover release (a) and open the MFP’s top cover
(b) fully.
3. Note the positions of the four cartridges.
b
a
WARNING!
If the MFP has been powered on, the fuser will be hot.
This area is clearly labelled. Do not touch.
1
2
3
4
1. Cyan cartridge 2. Magenta cartridge
3. Yellow cartridge 4. Black cartridge
Maintenance > 129
4. Holding it by its top centre, lift the image drum, complete
with its toner cartridge, up and out of the MFP.
5. Put the cartridge down gently onto a piece of paper to
prevent toner from marking your furniture and to avoid
damaging the green drum surface.
6. With the coloured toner release lever (1) to the right, pull
the lever towards you. This will release the bond between
the toner cartridge and the image drum cartridge.
CAUTION!
The green image drum surface at the base of the
cartridge is very delicate and light sensitive. Do not
touch it and do not expose it to normal room light for
more than 5 minutes. If the drum unit needs to be out
of the MFP for longer than this, please wrap the
cartridge inside a black plastic bag to keep it away
from light. Never expose the drum to direct sunlight
or very bright room lighting.
1
Maintenance > 130
7. Lift the right-hand end of the cartridge and then draw the
cartridge to the right to release the left-hand end as
shown, and withdraw the toner cartridge out of the image
drum cartridge. Place the cartridge on a piece of paper to
avoid marking your furniture.
8. Take the new image drum cartridge out of its packaging
and place it on the piece of paper where the old cartridge
was placed. Keep it the same way round as the old unit.
Pack the old cartridge inside the packaging material for
disposal.
9. Place the toner cartridge onto the new image drum
cartridge as shown. Push the left end in first, and then
lower the right end in. (It is not necessary to fit a new
toner cartridge at this time unless the remaining toner
level is very low.)
2
1
2
1
Maintenance > 131
10. Push the coloured release lever (1) away from you to lock
the toner cartridge onto the new image drum unit and
release toner into it.
11. Holding the complete assembly by its top centre, lower it
into place in the MFP, locating the pegs at each end into
their slots in the sides of the MFP cavity.
12. Close the top cover and press down firmly at both sides so
that the cover latches closed.
1
Maintenance > 132
13. Gently lower the scanner.
T
RANSFER
BELT
REPLACEMENT
The belt unit is located under the four image drums. This unit
requires replacement approximately every 60,000 pages.
Switch off the MFP and allow the fuser to cool for about
10 minutes before opening the cover.
1. Gently raise the scanner.
NOTE
If you need to return or transport this product for any reason,
please make sure you remove the image drum unit
beforehand and place in the bag provided. This is to avoid
toner spillage.
Maintenance > 133
2. Press the cover release (a) and open the MFP’s top cover
(b) fully.
3. Note the positions of the four cartridges. It is essential
that they go back in the same order
b
a
WARNING!
If the MFP has been powered on, the fuser will be hot.
This area is clearly labelled. Do not touch.
1
2
3
4
1. Cyan cartridge 2. Magenta cartridge
3. Yellow cartridge 4. Black cartridge
Maintenance > 134
4. Lift each of the image drum units out of the MFP and place
them in a safe place away from direct sources of heat and
light.
CAUTION!
The green image drum surface at the base of each
cartridge is very delicate and light sensitive. Do not
touch it and do not expose it to normal room light for
more than 5 minutes. If the drum unit needs to be out
of the MFP for longer than this, please wrap the
cartridge inside a black plastic bag to keep it away
from light. Never expose the drum to direct sunlight
or very bright room lighting.
Maintenance > 135
5. Locate the two fasteners (5) at each side of the belt and
the lifting bar (6) at the front end.
6. Turn the two fasteners 90° to the left. This will release the
belt from the MFP chassis.
7. Pull the lifting bar (6) upwards so that belt tilts up
towards the front, and withdraw the belt unit from the
MFP.
8. Lower the new belt unit into place, with the lifting bar at
the front and the drive gear towards the rear of the MFP.
Locate the drive gear into the gear inside the printer by
the rear left corner of the unit, and lower the belt unit flat
inside the MFP.
9. Turn the two fasteners (5) 90° to the right until they lock.
This will secure the belt unit in place.
10. Replace the four image drums, complete with their toner
cartridges, into the printer in the same sequence as they
came out: cyan (nearest the rear), magenta, yellow and
black (nearest the front).
5
5
6
Maintenance > 136
11. Close the top cover and press down firmly at both sides so
that the cover latches closed.
12. Gently lower the scanner.
F
USER
REPLACEMENT
The fuser is located inside the MFP just behind the four image
drum units.
Switch off the MFP and allow the fuser to cool for about
10 minutes before opening the cover.
WARNING!
If the MFP has recently been powered on, some fuser
components will be very hot. Handle the fuser with
extreme care, holding it only by its handle, which will
only be mildly warm to the touch. A warning label
clearly indicates the area.
Maintenance > 137
1. Gently raise the scanner.
2. Press the cover release (a) and open the MFP’s top cover
(b) fully.
3. Identify the fuser handle (1) on the top of the fuser unit.
b
a
Maintenance > 138
4. Pull the two fuser retaining levers (2) towards the front of
the printer so that they are fully upright.
5. Holding the fuser by its handle (1), lift the fuser straight
up and out of the MFP. If the fuser is still warm, place it on
a flat surface which will not be damaged by heat.
6. Remove the new fuser from its packaging and remove the
transit material.
7. Holding the new fuser by its handle, make sure that it is
the correct way round. The retaining levers (2) should be
fully upright, and the two locating lugs (3) should be
towards you.
8. Lower the fuser into the MFP, locating the two lugs (3)
into their slots in the metal partition which separates the
fuser area from the image drums.
C
M
Y
K
2
1
3
22
Maintenance > 139
9. Push the two retaining levers (2) towards the rear of the
MFP to lock the fuser in place.
10. Close the top cover and press down firmly at both sides so
that the cover latches closed.
11. Gently lower the scanner.
C
M
Y
K
2
Maintenance > 140
C
LEANING
....
THE
ADF
From time to time the pad assembly and feed rollers may become
contaminated with ink, toner particles or paper dust. In this case
the scan module may not feed documents smoothly. If this
occurs, follow the cleaning procedure below.
1. Moisten a cotton swab with isopropyl alcohol (95%).
2. Carefully pull open the ADF front cover.
3. Wipe the feed roller (1) by moving the swab from side to
side.
4. Rotate the roller forward with your finger and repeat step
3 until the roller is clean. Be careful not to snag or
damage the springs near the pad (2).
5. Wipe the pad (2) from top to bottom, being careful not to
hook the springs.
6. Close the ADF front cover.
1
2
Maintenance > 141
....
THE
DOCUMENT
GLASS
The document glass needs to be cleaned occasionally to ensure
optimum image quality and performance.
Clean the glass as follows.
1. Open the document cover (1).
2. Moisten a soft, clean cloth with isopropyl alcohol (95%).
3. Gently wipe the document glass (2) and the white sheet
(3) on the under side of the document cover to remove
dust or any toner particles.
4. Close the document cover (1).
2
1
3
Maintenance > 142
....
THE
LED
HEAD
Clean the LED head when printing does not come out clearly, has
white lines or when text is blurred.
There is no need to switch the MFP off to clean the lens.
1. Gently raise the scanner.
2. Press the cover release (a) and open the MFP’s top cover
(b) fully.
b
a
Maintenance > 143
3. Gently wipe the LED head surface with a soft tissue.
4. Close the top cover and press down firmly at both sides so
that the cover latches closed.
5. Gently lower the scanner.
CAUTION!
Do not use methyl alcohol or other solvents on the
LED head as damage to the lens surface will occur.
Installing upgrades > 144
I
NSTALLING
UPGRADES
This section explains how to install optional equipment into your
MFP. This includes:
>duplex (two-sided printing) unit
>additional RAM memory
>40GB hard disk drive
>additional paper tray
>storage cabinet
O
RDER
CODES
D
UPLEX
UNIT
The duplex unit adds the function of two-sided printing, using
less paper and making large documents easier to handle. It also
enables booklet printing, which uses even less paper and makes
large documents even easier to handle.
The duplex unit slides straight into the rear of the MFP and
requires no tools to install.
1. Unpack the new unit and remove any transit material
from it.
2. Switch the MFP off. It is not necessary to disconnect the
AC power cable.
3. Ensure that the unit is the right way up, as shown, and
push it into the slot behind the rear panel. The panel will
OPTION ORDER CODE
Duplex unit 43347502
RAM memory:
256Mb
512Mb
01182901
01182902
40GB HDD 01184501
Additional paper tray 43347609
Storage cabinet 09004619
Installing upgrades > 145
swing inwards as you push the unit into it. Push the unit
all the way in until it stops and latches home.
4. Switch the MFP on and wait for it to warm up (about
1 minute).
5. Print a menu map as follows:
(a) Press Menu (1) on the scanner control panel.
(b) Using the UP/DOWN arrow keys (2), navigate to
the Report Print menu and press OK (3) once for the
menu map.
(c) Press OK (3) again to print the menu map.
(d) When the menu map is printed, press Return (4) to
exit the menu system.
6. Examine the first page of the menu map.
Near the top of the page, between the two horizontal lines,
you will see the current MFP configuration. This list should
indicate that the duplex unit is now installed.
All that remains is to adjust the Windows printer driver to
make full use of the new features. See “Adjusting windows
printer drivers” on page 152.
2
34
1
Installing upgrades > 146
M
EMORY
UPGRADE
This section explains how to install additional RAM memory into
your MFP as a memory upgrade.
The model comes equipped with 256MB of main memory.This can
be upgraded with an additional memory board containing either
256MB or 512MB, giving a total memory capacity of either 512MB
or 768MB maximum.
1. Switch the MFP off and disconnect the AC power cable.
2. Pull open the access panel on the side of the machine.
3. Carefully remove the new memory board from its
wrapping. Try to handle the board only by its short edges,
avoiding contact with any metal parts as far as possible.
In particular, avoid touching the edge connector.
4. Notice that the memory board has a small cutout in the
edge connector, which is closer to one end than the other.
5. Identify the RAM expansion slot (1) in the machine.
6. Hold the new memory board by its short edges, so that
the edge connector faces in towards the RAM expansion
slot, and the small cutout is closer to the bottom of the
machine.
Installing upgrades > 147
7. Gently push the board into the RAM expansion slot until it
latches in and will not go any further.
8. Close the access panel, pressing firmly at top to latch it
closed.
9. Reconnect the AC power cable and switch the MFP on.
Installing upgrades > 148
10. When the MFP is ready, print a menu map as follows:
(a) Press Menu (1) on the scanner control panel.
(b) Using the UP/DOWN arrow keys (2), navigate to
the Report Print menu and press OK (3) once for the
menu map.
(c) Press OK (3) again to print the menu map.
(d) When the menu map is printed, press Return (4) to
exit the menu system.
11. Examine the first page of the menu map.
Near the top of the page, between the two horizontal lines,
you will see the current MFP configuration. This list
contains the figure for total memory size.
This should indicate the total memory now installed, which
should be the size of memory board you have installed plus
256MB.
2
34
1
Installing upgrades > 149
H
ARD
DISK
DRIVE
The optional 40GB internal hard disk drive (HDD) enables
collating of printed pages and can be used to store overlays and
macros, fonts, and secure or proof documents waiting to be
printed.
1. Switch the MFP off and disconnect the AC power cable.
2. Pull open the access panel on the side of the machine.
3. Locate the clip (1) on the top of the disk unit into the slot
(2) in the printer.
4. Plug the end of the connecting cable (3) into the disk unit
connector (4) in the printer.
5. Tighten the two thumbscrews (5).
2
1
3
5
4
5
Installing upgrades > 150
6. Close the access panel, pressing firmly at the top to latch
it closed.
7. Reconnect the AC power cable and switch the MFP on.
8. When the MFP is ready, print a menu map as follows:
(a) Press Menu (1) on the scanner control panel.
(b) Using the UP/DOWN arrow keys (2), navigate to
the Report Print menu and press OK (3) once for the
menu map.
(c) Press OK (3) again to print the menu map.
(d) When the menu map is printed, press Return (4) to
exit the menu system.
9. Examine the first page of the menu map.
Near the top of the page, between the two horizontal lines,
you will see the current MFP configuration. This should now
indicate that the hard disk unit is installed.
2
34
1
Installing upgrades > 151
All that remains is to configure the Windows printer driver so that
it knows the hard disk unit has been fitted, and the additional
features can be made available immediately. See “Adjusting
windows printer drivers” on page 152.
A
DDITIONAL
PAPER
TRAY
1. Switch the MFP off and disconnect the AC power cable.
2. Place additional paper tray on desired location.
3. Observing safety rules for lifting and, using locating
guides, place MFP on top of the additional paper tray.
4. Locate securing clip, press down and lock into position.
5. Re-connect the AC power cable and switch the MFP ON.
S
TORAGE
CABINET
Refer to manufacturers instructions.
NOTE
If you need to transport this product, make sure you unlock
the securing clip and remove the additional paper tray
beforehand.
Installing upgrades > 152
A
DJUSTING
WINDOWS
PRINTER
DRIVERS
Once your new upgrade has been installed, you may need to
update the Windows printer driver so that the additional features
are available to your Windows applications.
Remember that if your MFP is shared between users on different
computers, the driver must be adjusted on each user’s machine.
The illustrations shown here are for Windows XP. Other Windows
versions may appear slightly different, but the principles are the
same.
PCL
DRIVER
If you have installed a memory upgrade it is not necessary to
change the PCL printer driver, and you can ignore this section.
If you have installed a duplex unit or hard disk, proceed as
follows:
1. Open the Printers window
(called “Printers and Faxes” in
Windows XP) via the Start Menu
or from the Windows Control
Panel.
2. Right-click the printer icon for
this printer, and choose
Properties from the pop-up
menu.
3. On the Device Options tab,
check the box for the upgrade
you have just installed.
4. Click OK to close the properties window, and then close
the Printers window.
Specyfikacje produktu
| Marka: | OKI |
| Kategoria: | drukarka |
| Model: | C5550N |
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